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Tom Williams

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Toolbar IconsDescription
Apply DocumentsOpens the Apply Documents window allowing the user to apply this receipt to one or more open transactions. 
Delete
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Delete - Global
Delete - Global
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Grid Layout
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Grid Layout
Grid Layout
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Journal Details

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Journal Details - Record View Header Icon
Journal Details - Record View Header Icon
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The Journal Details Window for this transaction will include:

  • The Cash Receipt Journal Entry (in both the Receipt Currency Amounts and Home Currency Amounts)
    • Debit to the Checkbooks Cash Account 
    • Credit to the Customer A/R Account 
  • All the associated application Journal Entries - even though they may have happened on different dates
NewAllow user to add a new AR Cash Receipt Transaction.
NotesOpens the Notes window filtered for the appropriate Note Type(s).
PrintOpens print window showing any applicable printable reports.
SaveSaves the transaction.
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New - Record View Header
New - Record View Header
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Notes

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Notes - Record View Header
Notes - Record View Header
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Print
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Print - Record View Header
Print - Record View Header
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Save
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Save - Record View Header
Save - Record View Header
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Home Tab

FieldsDescription
AmountA text box to enter the dollar amount of the payment you received. This defaults to 0.00 but is required and must be > 0.00 to Approve and/or Post. If not, the message "Amount must be greater than 0.00." will be displayed. This field is only editable while the transaction Status is "New". Editing this value, and saving the transaction, will re-calculate the 'Applied' and 'Unapplied' fields. Linked Database Field: ERPx_#####.#####.
AppliedA label to identify how much of the Receipt, in the Receipt currency, has been applied. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00. This is a calculated field that is not editable on this page. This field is not linked to a Database Field.
Checkbook

A single-select standard lookup to select which checkbook the receipt will be deposited into. If a checkbook has been assigned to the Customer, this defaults from the customer (once the 'Received From' customer has been assigned), otherwise it defaults from the checkbook assigned to the "Default Cash Receipt Checkbook" Sales Preference. This is required to Approve and/or Post or to open the 'Apply Documents' window. If not assigned, the message "Checkbook is required" will be displayed. This field is enabled once the 'Received From' has been assigned and while the transaction Status is "New".

The lookup contains the list of all the 'Active' checkbooks assigned to the Customer Currency or the Home Currency. Linked Database Field: ERPx_#####.#####.

CommentA text box to enter a comment. This defaults to blank and is not required. This field is always editable, even after the transaction is posted. Linked Database Field: ERPx_#####.#####.
Currency

A single-select standard lookup to select the currency of the Receipt. This defaults from the customer currency but can be changed. This is required to Approve and/or Post or to open the 'Apply Documents' window. If not assigned, the message "Currency is required and must be in either [Home Currency ID] or [Checkbook Currency ID]." will be displayed. This field is enabled once the 'Received From' has been assigned and remains editable while the transaction Status is "New" and no applications for this receipt have been made.

Validations include:

  • If the Receipt Currency is not in the Home Currency, the Receipt Currency must match the Checkbook Currency
  • If the Receipt Currency does not match the Checkbook Currency, NorthScope must be able to assign a valid Exchange Table and Exchange Rate 

The lookup contains all 'Active' currencies. Linked Database Field: ERPx_#####.#####.

Payment #A text box to enter the Check# / Payment# of the payment you received. This defaults to blank but must be filled in to Approve and/or Post. If not, the message "Payment # is required." will be displayed. This field is always editable, even after the transaction is posted. Linked Database Field: ERPx_#####.#####.
Receipt DateA date field to enter the date the Receipt was actually received. This defaults to the current date and is required to Approve and/or Post or to open the 'Apply Documents' window. If not, the message "Receipt Date is required." will be displayed. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made. Linked Database Field: ERPx_#####.#####.
Receipt Type

A single-select standard lookup to select the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post.This field is editable while the transaction Status is "New".

The lookup contains all the values in the MFCashReceiptType Enumeration Class. Linked Database Field: ERPx_#####.#####.

Received From

A single-select load on demand lookup to select the Customer you received the payment from. This defaults to blank. This is required before any other data entry can be done. If not assigned, the message "Received From is required" will be displayed. This field is disabled once it has been assigned.

The lookup contains the list of all 'Active' customers displayed as Customer Name (Customer ID). Linked Database Field: ERPx_#####.#####.

Status

A single-select standard lookup to select the Status of the Receipt. This defaults to New but can be changed to Approved or Ready to Post. Setting this to Approved, and saving, runs all the posting validations and disables all the fields except the Comment, Payment #, and Status. Setting this to Ready to Post, and saving, posts the transaction, disables  all the fields except the Comment and Payment #, and posts the journal entry.

The lookup contains the list of New, Approved, and Ready to Post. Linked Database Field: ERPx_#####.#####.

UnappliedA label to identify how much of the Receipt still needs to be applied. This defaults from 'Amount' entered but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00 and < 'Amount'. This is a calculated field that is not editable on this page. This field is not linked to a Database Field.

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FieldsDescription
Checkbook CurrencyA label to identify the Currency of the Checkbook. Receipts cannot be posted if this value is missing. This is a looked-up value and is never editable by a user. Linked Database Field: ERPx_#####.#####.
CheckbookSKA label  to identify the SK value of the Checkbook. This is a looked-up value, that is primarily used for support, and is never editable by a user. Linked Database Field: ERPx_#####.#####.
Created
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Created
A label to identify the Created Date/Time of the Transaction. This is a system assigned value and is never editable by a user.
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Created - Global Field
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Linked Database Field: ERPx_#####.#####.
Created By
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Created By- Global Field
Created By
A label to identify the name of the user that created the Transaction. This is a system assigned value and is never editable by a user.
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Linked Database Field: ERPx_#####.#####.
CustomerSKA label to identify the SK value of the Customer on the Transaction. This is a looked-up value, that is primarily used for support, and is never editable by a user. Linked Database Field: ERPx_#####.#####.
GL DateA date field to enter the date the transaction will post to the General Ledger. This defaults to blank and is set to the Transaction Date on Approve or Ready to Post. If a user manually sets this value then it is not overwritten on Approve/Ready to Post. This date must be a valid date that falls within an open fiscal period for Sales. If not, the message "Receipt Date is required." will be displayed. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made. Linked Database Field: ERPx_#####.#####.
Last UpdatedA label to identify the Last Updated Date/Time of the Transaction. This is a system assigned value and is never editable by a user.
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Last Updated - Global Field
Last Updated - Global Field
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Linked Database Field: ERPx_#####.#####.
Last Updated By
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Last Updated By- Global Field
Last Updated By
A label to identify the name of the user that last updated the Transaction. This is a system assigned value and is never editable by a user.
- Global Field
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Linked Database Field: ERPx_#####.#####.
Receipt CurrencyA label to identify the Currency of the Receipt. Receipts may not always be in the same currency as the Checkbook. This comes from the value assigned on Home tab and is not editable from here. Linked Database Field: ERPx_#####.#####.
Transaction ID - Should this be Receipt #?A label to identify the Transaction. This is a system assigned value that is not editable by a user. Linked Database Field: ERPx_#####.#####.
TransactionSKA label  to identify the SK value of the Transaction. This is a looked-up value, that is primarily used for support, and is never editable by a user. Linked Database Field: ERPx_#####.#####.
MC: Exchange Date From

A date field to show the 'Start Date' of the 'Exchange Rate' from the Exchange Table assigned to this transaction. The exchange Rate is looked-up using the Transaction Date, not the GL Date. This field is only visible, and required to Approve and/or Post, when the 'Receipt Currency' is not in the Home Currency. This is a looked-up value and is not editable from here. Linked Database Field: ERPx_#####.#####.

MC: Exchange Date ToA date field to show the 'End Date' of the 'Exchange Rate' from the Exchange Table assigned to this transaction. The exchange Rate is looked-up using the Transaction Date, not the GL Date. This field is only visible, and required to Approve and/or Post, when the 'Receipt Currency' is not in the Home Currency. This is a looked-up value and is not editable from here. Linked Database Field: ERPx_#####.#####.
MC: Exchange RateA label to show the 'Exchange Rate' that applies to this transaction. The 'Exchange Rate' is looked-up from the 'Exchange Table' assigned to this transaction, based on the Transaction Date, not the GL Date. This field is only visible, and required to Approve and/or Post, when the 'Receipt Currency' is not in the Home Currency. This is a looked-up value and is not editable from here. Linked Database Field: ERPx_#####.#####.
MC: Exchange Rate Calculation MethodA label to show the 'Calculation Method' property from the 'Exchange Table' assigned to this transaction. This field is only visible, and required to Approve and/or Post, when the 'Receipt Currency' is not in the Home Currency. This is a looked-up value and is not editable from here. Linked Database Field: ERPx_#####.#####.
MC: Exchange TableA single-select standard lookup to select the Exchange Table assigned to this transaction. This defaults based on finding the first Exchange Table that contains both the Receipt Currency and the Home Currency and contains a valid Exchange Rate for the Receipt Date. If there are no Exchange Rates that cover the Receipt Date then the last Exchange Rate will be used. If there are no Exchange Tables that contain both the Receipt Currency and the Home Currency then this will be blank. This field is only visible, and required to Approve and/or Post, when the 'Receipt Currency' is not in the Home Currency. This field is editable when the transaction Status is "New" and no applications for this receipt have been made. Linked Database Field: ERPx_#####.#####.
MC: From CurrencyA label to show the 'From Currency' property from the 'Exchange Table' assigned to this transaction. This field is only visible, and required to Approve and/or Post, when the 'Receipt Currency' is not in the Home Currency. This is a looked-up value and is not editable from here. Linked Database Field: ERPx_#####.#####.
MC: To CurrencyA label to show the 'To Currency' property from the 'Exchange Table' assigned to this transaction. This field is only visible, and required to Approve and/or Post, when the 'Receipt Currency' is not in the Home Currency. This is a looked-up value and is not editable from here. Linked Database Field: ERPx_#####.#####.

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