The purpose of the Checkbook Transactions List View is to show open transactions and create new transactions that update the Checkbook Balance. All checkbook transactions for Adjustments, Deposits, Reconciliations, and Transfers in a Status of New or Approved are included. From here, users can add new transactions or delete unposted transactions. When transactions are posted from this list view, the checkbook balances are updated. Each of these transactions has the potential to make a journal entry when posted.
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| Fields | Description | Field 1 | Field 2 | Field 3 | ||||||
| Checkbox | Used to select one or more records. | |||||||||
| Date Field | The date of the (what is the date for) that was created by the transaction. Linked Database Field: ERPx_#####.#####. | |||||||||
| Hyperlink | A hyperlink show the (Field Name) of the transaction. Clicking on the link opens the record view of the transaction. This field is not editable. Linked Database Field: ERPx_#####.#####. | |||||||||
| Text Field | The [Describe what the field shows] (formatted as …(if applicable)). This is only populated for (what is it populated for...) and (defaults from or is calculated by…). This Checkbox |
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| Amount | A text box to show the dollar amount of the transaction, in the checkbook's currency, formatted in the currency format This defaults to 0.00 but cannot be approved or posted if it is 0.00. if so, the message "Amount cannot be 0.00." will be displayed during the Mass Update Apply. This field is only editable from the record view. This column has a grand total at the bottom. Linked Database Field: ERPx_ | |||||||||
| Checkbook Description |
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| Checkbook | A non-editable text box that shows the Checkbook assigned to the Transaction. This is required for all transactions. If not assigned, the message "Checkbook is required." will be displayed during the Mass Update Apply. Linked Database Field: ERPx_ | |||||||||
| Comment | A text box to show the comment from the transaction record view. This defaults to blank and is not required. Linked Database Field: ERPx_ | |||||||||
| Currency | The Currency ID of the Checkbook. For Transfers, this will be the Currency assigned to the 'From Checkbook'. | |||||||||
| GL Date |
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| Home Currency Amount | A text box to show the dollar amount of the transaction, in the 'Home Currency', formatted in the home currency format. This value must be calculated to approve or post. if not, the message "No currency exchange exists between [Checkbook Currency ID] and [Home Currency ID]." will be displayed during the Mass Update Apply. This column has a grand total at the bottom. The values comes from the (Enumeration Class) Enumeration.
Linked Database Field: ERPx_ #####.#####.A (text box or non-editable text box) (formatted as …(if applicable)) to... . This is only populated for (what is it populated for...) and (defaults from or is calculated by…). This is (always, never, or conditionally) required and must be <= (how many) characters. (This column has a grand total at the bottom). Linked Database Field: ERPx_#####.#####. | Yes/No Lookup | A Yes/No lookup to identify whether or not the feature is turned on. The value defaults to "Yes" but can be changed at anytime. A value of "Yes" means that... A value of "No" means that... | |||||||
| Reference | A text box to show the Reference from the transaction record view. This defaults to blank and is not required. If the Transaction is a Transfer then this will be displayed as: (if exists FromReference) From: [From Reference] (if exists ToReference) To: [To Reference] and if both exist then separate with a " | ". Linked Database Field: ERPx_ | |||||||||
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| Transaction | A hyperlink to show the Transaction ID for each transaction. Clicking on the hyperlink opens the transaction record view. Linked Database Field: ERPx_#####.#####. | |||||||||
| Trans. Date |
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| Transaction Type | A text box to show the type of transaction. The options include:
Linked Database Field: ERPx_#####.#####. | |||||||||
| Transfer to Checkbook | A text box to show the Checkbook assigned as the 'To Checkbook' on a Transfer Transaction. This is only applicable to 'Transfer' transactions. This is required for all Transfer transactions. If missing, the message "'To Checkbook' is required." will be displayed during the Mass Update Apply. |
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