The purpose of the Checkbook Transactions List View is to show open transactions and create new transactions that update the Checkbook Balance (bank account balance). All checkbook transactions for Adjustments, Deposits, Reconciliations, and Transfers that are in a Status of 'New' or 'Approved' are included. From here, users can add new transactions or delete unposted transactions. When transactions are posted from this list view, the checkbook balances are updated. Each of these transactions has the potential to make a journal entry when posted.
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| Fields | Description | ||||||||||
| Checkbox |
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| Checkbook | A non-editable text box that shows the Checkbook assigned to the Transaction. This is required for all transactions. If missing, the message "Checkbook is required." will be displayed during the Mass Update Apply. Linked Database Field: ERPx_ | ||||||||||
| Checkbook Amount | A text box to show the amount of the transaction, in the checkbook's currency, displayed in the currency format This defaults to 0.00 but cannot be approved or posted if it is 0.00. if so, the message "Amount cannot be 0.00." will be displayed during the Mass Update Apply. This field is only editable from the record view. This column has a grand total at the bottom. Linked Database Field: ERPx_ | Checkbook | A non-editable text box that shows the Checkbook assigned to the Transaction. This is required for all transactions. If missing, the message "Checkbook is required." will be displayed during the Mass Update Apply . Linked Database Field: ERPx_ | ||||||||
| Checkbook Currency | The Currency ID of the Checkbook. For Transfers, this will be the Currency assigned to the 'From Checkbook'. Linked Database Field: ERPx_ | ||||||||||
| Checkbook Description |
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| Comment | A text box to show the comment from the transaction record view. This defaults to blank and is not required. Linked Database Field: ERPx_ | ||||||||||
| GL Date |
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| Home Currency Amount | A text box to show the amount of the transaction, in the 'Home Currency', displayed in the home currency format. This value must be calculated to approve or post. if not, the message "No currency exchange exists between [Checkbook Currency ID] and [Home Currency ID]." will be displayed during the Mass Update Apply. This column has a grand total at the bottom.
Linked Database Field: ERPx_ | ||||||||||
| Reference | A text box to show the Reference from the transaction record view. This defaults to blank and is not required. If the Transaction is a Transfer then this will be displayed as: (if exists FromReference) From: [From Reference] (if exists ToReference) To: [To Reference] and if both exist then separate with a " | ". Linked Database Field: ERPx_ | ||||||||||
| Status |
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| Transaction |
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| Trans. Date |
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| Transaction Type | A text box to show the type of transaction. The options include:
Linked Database Field: ERPx_#####.#####. | ||||||||||
| Transfer to Checkbook | A text box to show the Checkbook assigned as the 'To Checkbook' on a Transfer Transaction. This is only applicable to 'Transfer' transactions. This is required for all Transfer transactions. If missing, the message "'To Checkbook' is required." will be displayed during the Mass Update Apply. |
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