| Insert excerpt |
|---|
Def - Trans - AP Invoice/Credit Memo | Def - Trans - AP Invoice/Credit Memo | | nopanel | true |
|---|
The purpose of this page is to view, add, edit, remove, and post individual AP Invoices and Credit Memo transactions.
Software Version: YYYY.MM.DD and newer
...
- Invoice: A transaction to record a purchase you are making from a Vendor.
- Credit Memo: A transaction to record a return/refund you are getting from Vendor.
...
Home Tab
...
| Insert excerpt |
|---|
| Def - Trans - AP Invoice/Credit Memo |
|---|
| Def - Trans - AP Invoice/Credit Memo |
|---|
| nopanel | true |
|---|
|
The purpose of this page is to view, add, edit, remove, and post individual AP Invoices and Credit Memo transactions.
Software Version: YYYY.MM.DD and newer
| Toolbar Icons | Description |
|---|
| Delete | | Insert excerpt |
|---|
| Delete - RV Header |
|---|
| Delete - RV Header |
|---|
| nopanel | true |
|---|
|
|
| Grid Layout | | Insert excerpt |
|---|
| Grid Layout - Global |
|---|
| Grid Layout - Global |
|---|
| nopanel | true |
|---|
|
|
| Journal Details | | Insert excerpt |
|---|
| Journal Details - RV Header |
|---|
| Journal Details - RV Header |
|---|
| nopanel | true |
|---|
|
|
| Load from PO | Loads information from the specified purchase order once a PO is entered. This button is disabled once the transaction is Approved or Ready to Post. |
| Help | | Insert excerpt |
|---|
| Help - Global |
|---|
| Help - Global |
|---|
| nopanel | true |
|---|
|
|
| New | | Insert excerpt |
|---|
| New - Multi-Select Trans Type - Global |
|---|
| New - Multi-Select Trans Type - Global |
|---|
| nopanel | true |
|---|
|
- Invoice: A transaction to record a purchase you are making from a Vendor.
- Credit Memo: A transaction to record a return/refund you are getting from Vendor.
|
| Notes | | Insert excerpt |
|---|
| Notes - Global |
|---|
| Notes - Global |
|---|
| nopanel | true |
|---|
|
|
| Save | | Insert excerpt |
|---|
| Save - RV Header |
|---|
| Save - RV Header |
|---|
| nopanel | true |
|---|
|
|
| View Applications | | Insert excerpt |
|---|
| View Applications - Global |
|---|
| View Applications - Global |
|---|
| nopanel | true |
|---|
|
|
Home Tab
| Fields | Description |
|---|
| Amount | | Insert excerpt |
|---|
| Amount (Transaction Amount) - LV |
|---|
| Amount (Transaction Amount) - LV |
|---|
| nopanel | true |
|---|
|
This is a non-editable text box that displays the total amount based on the sum of all transaction lines on the invoice/credit memo. This defaults to "0.00" and is not required. This field is never editable by the user, but can be changed by updating the quantity and/or price of one or more transaction lines.
Database Field: ERPx_APTransactionHeader.ExtendedAmount |
| Description | | Insert excerpt |
|---|
| Description - RV |
|---|
| Description - RV |
|---|
| nopanel | true |
|---|
|
This is text box to assign a description to the invoice/credit memo. This defaults to blank and is not required, but if entered, it must be <=60 characters. This is always editable.
Database Field: ERPx_APTransactionHeader.Description |
| Doc Date | | Insert excerpt |
|---|
| Doc Date - RV |
|---|
| Doc Date - RV |
|---|
| nopanel | true |
|---|
|
This is a text box to assign/edit a date for the invoice/credit memo. This defaults to "0.00" and is not required. This field is never editable by the user, but can be changed by updating the quantity and/or price of one or more transaction linestoday's date is required. If missing, the message "Doc Date is required." will be displayed on Save. This is always editable while in a status of New.
Database Field: ERPx_APTransactionHeader.ExtendedAmountTransactionDate |
| DescriptionDoc No | Description Description This is a text box to box to assign a description document number to the invoice/credit memo. This This defaults to blank and is not required, but if entered, it must be <=60 characters. This is always editable. If missing, the message "Doc No is required." will be displayed on Save. This is always editable while in a status of New. Database Field: ERPx_APTransactionHeader.DescriptionDocNumber |
| Payment Terms | Doc Date RVDoc Date RV This is a text box to assign/edit a date for the invoice/credit memo. This defaults to today's date is required. If missing, the message "Doc Date is requiredThis is a single-select standard lookup that defaults from the Payment Terms assigned to the 'Vendor Class' of the selected Vendor. This is required and if missing, the message "Payment Terms are required when approving or posting transactions." will be displayed on Save. This is always is editable on an invoice while in a status of Newof New, but not editable on a credit memo. The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Payment Terms. Database FieldFields: ERPx_MFPaymentTerms.PaymentTermName, APTransactionHeader.TransactionDatePaymentTermSK |
| Doc NoPO | Doc No RVDoc No RVThis is a text box to assign a document number purchase order to the a invoice/credit memo. This defaults to blank and is required. If missing, the message "Doc No is required." will be displayed on Savenot required, but if entered, it must be <=50 characters. This is always editable while in a status of New.
Database Field: ERPx_APTransactionHeader.DocNumberPurchaseOrderID |
| Payment TermsStatus | Def Payment TermsDef Payment TermsThis This is a single-select standard lookup that defaults from the Payment Terms assigned to the 'Vendor Class' of the selected Vendor. This is required and if missing, the message "Payment Terms are required when approving or posting transactions." will be displayed on Save. This is editable on an invoice while in a status of New, but not editable on a credit memo. The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Payment Terms.lookup assigns the status of the invoice/credit memo. This defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'. | Insert excerpt |
|---|
| Def - Status |
|---|
| Def - Status |
|---|
| nopanel | true |
|---|
|
The Statuses that apply to transactions in this List View include:
| Insert excerpt |
|---|
| Def - Status - New |
|---|
| Def - Status - New |
|---|
| nopanel | true |
|---|
|
| Insert excerpt |
|---|
| Def - Status - Approved |
|---|
| Def - Status - Approved |
|---|
| nopanel | true |
|---|
|
| Insert excerpt |
|---|
| Def - Status - Ready to Post |
|---|
| Def - Status - Ready to Post |
|---|
| nopanel | true |
|---|
|
Database Fields: ERPx_MFPaymentTermsAPTransactionStatus.PaymentTermNameStatusName, ERPx_APTransactionHeader.PaymentTermSKTransactionStatusSK |
| POVendor | Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK
VendorPurchase Order LVPurchase Order LVThis is a text box single-select standard lookup to assign a purchase order Vendor to a the invoice/credit memo. This defaults to as blank and is required. If not required, but if entered, it must be <=50 characters. This is always editable while in a status of New.
Database Field: ERPx_APTransactionHeader.PurchaseOrderID | Status | | Insert excerpt |
|---|
Def - Status | Def - Status |
| nopanel | true |
|---|
assigned, the message "A Vendor is required." will be displayed on Save. This is always editable while the transaction is in a Status of 'New'.
Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK |
Properties Tab
| Fields | Description |
|---|
| Created By | Database Field: ERPx_APTransactionHeader.CreatedBy |
| Created Date | Database Field: ERPx_APTransactionHeader.CreatedDate |
| Currency ID | Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK |
| Discount Date | Database Field: ERPx_APTransactionHeader.DiscountDate |
| Due Date | Database Field: ERPx_APTransactionHeader.DueDate |
| GL Date | Database Field: ERPx_APTransactionHeader.GLDate |
| Last Updated | Database Field: ERPx_APTransactionHeader.LastUpdated |
| Last User | Database Field: ERPx_APTransactionHeader.LastUser |
| Pmt./Apply Hold | Database Field: ERPx_APTransactionHeader.IsOnApplicationHold |
| Transaction Class | Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK |
| TransactionSK | Database Field: ERPx_APTransactionHeader.TransactionHeaderSK |
| Vendor ID | Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK |
Attributes Tab
| Fields | Description |
|---|
| Attributes | The Attributes displayed are determined by the Attribute Setup and the Assign Attribute Rules. The Attributes can be setup and assigned to the transaction type in the Attributes section of the Company module (Company → Setup → Attributes). |
| Available | This field displays whether or not the attribute is available and required. Only available attributes will be displayed with a 'Yes' followed by whether or not it is a required attribute. Required attribute values must be entered before saving the transaction as 'Approved' or 'Ready to Post'. |
| Value | The values in each attribute lookup are determined by the values created for the attribute, as set up in the Attributes setup in the Company module. |
Page Detail
Items Grid
The purpose of the Items grid is to add, edit and delete the line items for the Invoice and Credit Memo transaction.
| Toolbar Icons | Description |
| Delete | | Insert excerpt |
|---|
| Delete - RV Grid |
|---|
| Delete - RV Grid |
|---|
| nopanel | true |
|---|
|
|
| Excel | | Insert excerpt |
|---|
| Excel - RV Grid |
|---|
| Excel - RV Grid |
|---|
| nopanel | true |
|---|
|
|
| New | | Insert excerpt |
|---|
| New - multi blank rows - RV Grid |
|---|
| New - multi blank rows - RV Grid |
|---|
| nopanel | true |
|---|
|
|
| Fields | Description |
|---|
| Checkbox | | Insert excerpt |
|---|
| Checkbox (Tag)- RV |
|---|
| Checkbox (Tag)- RV |
|---|
| nopanel | true |
|---|
|
|
| Description | Database Field: ERPx_APTransactionLine.LineDescription |
| Distributed To | Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK |
| Extended | Database Field: ERPx_APTransactionLine.ExtendedAmount |
| Price | Database Field: ERPx_APTransactionLine.Price |
| Purchase Account | Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK |
| Quantity | Database Fields: ERPx_APTransactionLine.Quantity |
| UOM | Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK |
...