Def - Trans -

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	Def - Trans - AP Invoice/Credit Memo
	Def - Trans - AP Invoice/Credit Memo
nopanel	true

The purpose of this page is to view, add, edit, remove, and post individual AP Invoices and Credit Memo transactions.

...

Fields

Description

Amount

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	Amount (Transaction Amount) - LV
	Amount (Transaction Amount) - LV
nopanel	true

This is a non-editable text box that displays the total amount based on the sum of all transaction lines on the invoice/credit memo. This defaults to "0.00" and is not required. This field is never editable by the user, but can be changed by updating the quantity and/or price of one or more transaction lines.

Database Field: ERPx_APTransactionHeader.ExtendedAmount

Description

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	Description - RV
	Description - RV
nopanel	true

This is text box to assign a description to the invoice/credit memo. This defaults to blank and is not required, but if entered, it must be <=60 characters. This is always editable.

Database Field: ERPx_APTransactionHeader.Description

Doc Date

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	Doc Date - RV
	Doc Date - RV
nopanel	true

This is a text box to assign/edit a date for the invoice/credit memo. This defaults to today's date is required. If missing, the message "Doc Date is required." will be displayed on Save. This is always editable while in a status of New.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc No

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	Doc No - RV
	Doc No - RV
nopanel	true

This is a text box to assign a document number to the invoice/credit memo. This defaults to blank and is required. If missing, the message "Doc No is required." will be displayed on Save. This is always editable while in a status of New.

Database Field: ERPx_APTransactionHeader.DocNumber

Payment Terms

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	Payment Terms - LV
	Payment Terms - LV
nopanel	true

This is a single-select standard lookup that defaults from the Payment Terms assigned to the 'Vendor Class' of the selected Vendor. This is required and if missing, the message "Payment Terms are required when approving or posting transactions." will be displayed on Save. This is editable on an invoice while in a status of New, but not editable on a credit memo.

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	Def - Payment Terms
	Def - Payment Terms
nopanel	true

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Payment Terms.

Database Fields: ERPx_MFPaymentTerms.PaymentTermName, APTransactionHeader.PaymentTermSK

PO

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	Purchase Order - LV
	Purchase Order - LV
nopanel	true

This is a text box to assign a purchase order to a invoice/credit memo. This defaults to blank and is not required, but if entered, it must be <=50 characters. This is always editable while in a status of New.

Database Field: ERPx_APTransactionHeader.PurchaseOrderID

Status

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	Status - LV
	Status - LV
nopanel	true

This is a single-select standard lookup that defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'.

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	Def - Status
	Def - Status
nopanel	true

The Statuses that apply to transactions in this List View include:

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	Def - Status - New
	Def - Status - New
nopanel	true

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	Def - Status - Approved
	Def - Status - Approved
nopanel	true

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	Def - Status - Ready to Post
	Def - Status - Ready to Post
nopanel	true

Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Vendor

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	Def - Vendor Name
	Def - Vendor Name
nopanel	true

This is a single-select standard lookup to assign a Vendor to the invoice/credit memo. This defaults as blank and is required. If not assigned, the message "A Vendor is required." will be displayed on Save. This is always editable while the transaction is in a Status of 'New'.

Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

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Fields

Description

Created By

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	Created By- RV
	Created By- RV
nopanel	true

Database Field: ERPx_APTransactionHeader.CreatedBy

Created Date

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	Created (Date & Time) - RV
	Created (Date & Time) - RV
nopanel	true

Database Field: ERPx_APTransactionHeader.CreatedDate

Currency ID

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	Def - Currency
	Def - Currency
nopanel	true

This is a non-editable text box that defaults from the Currency assigned to the 'Vendor Class'. This is required and not editable from this page. Even though this field is required, it is currently for information only and does not drive any functionality.

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Company Currencies.

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Discount Date

The Discount Date is the date the discount expires. It is based on the number of discount days set up for the selected Payment Terms. This is a non-editable text box that is calculated from taking the Doc Date and adding the number of discount days set up on the selected Payment Terms. This is not required and only editable by changing the Payment Terms assigned to the transaction.

Database Field: ERPx_APTransactionHeader.DiscountDate

Due Date

The Due Date is the date payment is due. It is based on the number of days set up for the selected Payment Terms. This is a non-editable text box that is calculated from taking the Doc Date and adding the number of days set up on the selected Payment Terms. This is required and only editable by changing the Payment Terms assigned to the transaction.

Database Field: ERPx_APTransactionHeader.DueDate

GL Date

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	GL Date - LV
	GL Date - LV
nopanel	true

This is a editable text box date picker that defaults as blank and is required. If not manually edited, will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.GLDate

Last Updated

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	Last Updated (Date & Time) - RV
	Last Updated (Date & Time) - RV
nopanel	true

Database Field: ERPx_APTransactionHeader.LastUpdated

Last User

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	Last Updated By- RV
	Last Updated By- RV
nopanel	true

Database Field: ERPx_APTransactionHeader.LastUser

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This is an editable text box that defaults as blank and is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

Transaction Class

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	Def - Transaction Class
	Def - Transaction Class
nopanel	true

This is a non-editable text box that defaults as 'Default' and is not editable.

Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK

TransactionSK

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	TransactionSK - RV
	TransactionSK - RV
nopanel	true

This is a non-editable text box that is system generated, required and is not editable.

Database Field: ERPx_APTransactionHeader.TransactionHeaderSK

Vendor ID

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	Def - Vendor ID
	Def - Vendor ID
nopanel	true

This is a non-editable text box that defaults as the Vendor ID of the selected Vendor. This is required and only editable by changing the Vendor assigned to the transaction.

Database Fields: ERPx_APVendor.VendorID, ERPx ERPx_APTransactionHeader.VendorSK

Attributes Tab

→ This Company →

Fields

Description

Attributes

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	Attribute - Attribute - RV
	Attribute - Attribute - RV
nopanel	true

The Attributes displayed here are setup and assigned in the Attributes section of the Company module (Company

→ Setup → Attributes → AP Purchasing).

Available

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	Attribute - Available - RV
	Attribute - Available - RV
nopanel	true

This value is only editable from the 'Assign Attribute Rules' page (

Company → Setup → Attributes → AP Purchasing → Transactions hyperlink).

Value

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	Attribute - Value - RV
	Attribute - Value - RV
nopanel	true

Page Detail

Items Grid

The purpose of the Items grid is to add, edit and delete the line items for the Invoice and Credit Memo transaction.

)- RV

Toolbar Icons

Description

Delete

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	Delete - RV Grid
	Delete - RV Grid
nopanel	true

Excel

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	Excel - RV Grid
	Excel - RV Grid
nopanel	true

New

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	New - multi blank rows - RV Grid
	New - multi blank rows - RV Grid
nopanel	true

Fields

Description

Checkbox

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	Checkbox (Tag)- RV
	Checkbox (Tag

)- RV
nopanel	true

Description

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	Item Description (user entered) - LV
	Item Description (user entered) - LV
nopanel	true

This is a text box that defaults as blank, is required and must be <= 200 characters. If missing, the message "A Description is required for all line items." will be displayed on Save. This field is always editable while the transaction is in a Status of New or Approved.

Database Field: ERPx_APTransactionLine.LineDescription

Distributed To

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK

Extended

Database Field: ERPx_APTransactionLine.ExtendedAmount

Price

Database Field: ERPx_APTransactionLine.Price

Purchase Account

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK

Quantity

Database Fields: ERPx_APTransactionLine.Quantity

UOM

Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK

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Version	Old Version 17	New Version 18
Changes made by	Janice Dannenberg (Unlicensed)	Janice Dannenberg (Unlicensed)
Saved on	Apr 08, 2020	Apr 08, 2020

Versions Compared

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Attributes Tab

Page Detail

Items Grid

Page Comparison

Versions Compared

Key

Attributes Tab

Page Detail

Items Grid