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Insert excerptDef - Trans - AP Invoice/Credit MemoDef - Trans - AP Invoice/Credit Memonopaneltrue The purpose of this page is to view, add, edit, remove, and post individual AP Invoices and Credit Memo transactions.

Software Version: YYYY.MM.DD and newer

Table of Contents
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Page Header

Header Toolbar

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Def - Trans - AP Invoice/Credit Memo
Def - Trans - AP Invoice/Credit Memo
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 The purpose of this page is to view, add, edit, remove, and post individual AP Invoices and Credit Memo transactions.

Software Version: YYYY.MM.DD and newer

Table of Contents
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Page Header

Header Toolbar

Toolbar IconsDescription
Delete
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Delete - RV Header
Delete - RV Header
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Grid Layout
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Grid Layout - Global
Grid Layout - Global
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Journal Details
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Journal Details - RV Header
Journal Details - RV Header
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Load from POLoads information from the specified purchase order once a PO is entered. This button is disabled once the transaction is Approved or Ready to Post.
Help
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Help - Global
Help - Global
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New

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New - Multi-Select Trans Type - Global
New - Multi-Select Trans Type - Global
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  • Invoice: A transaction to record a purchase you are making from a Vendor.
  • Credit Memo: A transaction to record a return/refund you are getting from Vendor.
Notes
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Notes - Global
Notes - Global
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Save
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Save - RV Header
Save - RV Header
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Grid LayoutView Applications
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Grid Layout View Applications - GlobalGrid Layout
View Applications - Global
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Journal Details

Home Tab 

Journal Details - RV Header
FieldsDescription
Amount

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Journal Details - RV Header

Amount (Transaction Amount) - LV
Amount (Transaction Amount) - LV
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Load from POLoads information from the specified purchase order once a PO is entered. This button is disabled once the transaction is Approved or Ready to Post.Help Insert excerptHelp - GlobalHelp - GlobalnopaneltrueNewNew - Multi-Select Trans Type - Global

 This is a non-editable text box that displays the total amount based on the sum of all transaction lines on the invoice/credit memo. This defaults to "0.00" and is not required. This field is never editable by the user, but can be changed by updating the quantity and/or price of one or more transaction lines.

Database Field: ERPx_APTransactionHeader.ExtendedAmount

Description

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New - Multi-Select Trans Type - Global

Description - RV
Description - RV
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  • Invoice: A transaction to record a purchase you are making from a Vendor.
  • Credit Memo: A transaction to record a return/refund you are getting from Vendor.
Notes Insert excerptNotes - GlobalNotes - GlobalnopaneltrueSave

This is text box to assign a description to the invoice/credit memo. This defaults to blank and is not required, but if entered, it must be <=60 characters. This is always editable.

Database Field: ERPx_APTransactionHeader.Description

Doc Date

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Save

Doc Date - RV

HeaderSave - RV HeadernopaneltrueView Applications Insert excerptView Applications - GlobalView Applications - Globalnopaneltrue

Home Tab 

FieldsDescription
Amount

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Amount (Transaction Amount) - LVAmount (Transaction Amount) - LV
Doc Date - RV
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 This is a text box to assign/edit a date for the invoice/credit memo. This defaults to today's date is required. If missing, the message "Doc Date is required." will be displayed on Save. This is always editable while in a status of New.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc No

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Doc No - RV
Doc No - RV
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 This This is a non-editable text box that displays the total amount based on the sum of all transaction lines on a text box to assign a document number to the invoice/credit memo. This defaults to "0.00" and is not required. This field is never editable by the user, but can be changed by updating the quantity and/or price of one or more transaction linesblank and is required. If missing, the message "Doc No is required." will be displayed on Save. This is always editable while in a status of New.

Database Field: ERPx_APTransactionHeader.ExtendedAmountDocNumber

DescriptionPayment Terms

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Description
Payment Terms -
RV
LV
Description
Payment Terms -
RV
LV
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This is text box to assign a description to the invoice/credit memo. This defaults to blank and is not required, but if entered, it must be <=60 characters. This is always editable.

Database Field: ERPx_APTransactionHeader.Description

Doc Date

a single-select standard lookup that defaults from the Payment Terms assigned to the 'Vendor Class' of the selected Vendor. This is required and if missing, the message "Payment Terms are required when approving or posting transactions." will be displayed on Save. This is editable on an invoice while in a status of New, but not editable on a credit memo.

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Doc Date
Def -
RV
Payment Terms
Doc Date
Def -
RV
Payment Terms
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 This is a text box to assign/edit a date for the invoice/credit memo. This defaults to today's date is required. If missing, the message "Doc Date is required." will be displayed on Save. This is always editable while in a status of New.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc No

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Payment Terms.

Database Fields: ERPx_MFPaymentTerms.PaymentTermName, APTransactionHeader.PaymentTermSK

PO

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Doc No
Purchase Order -
RV
LV
Doc No
Purchase Order -
RV
LV
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This is a text box to assign a document number purchase order to the a invoice/credit memo. This defaults to blank and is required. If missing, the message "Doc No is required." will be displayed on Savenot required, but if entered, it must be <=50 characters. This is always editable while in a status of New.

Database Field: ERPx_APTransactionHeader.DocNumberPurchaseOrderID

Payment TermsStatus

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Payment Terms
Status - LV
Payment Terms
Status - LV
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This  This is a single-select standard lookup that defaults from the Payment Terms assigned to the 'Vendor Class' of the selected Vendor. This is required and if missing, the message "Payment Terms are required when approving or posting transactions." will be displayed on Save. This is editable on an invoice while in a status of New, but not editable on a credit memolookup that defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'.

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Def -
Payment Terms
Status
Def -
Payment Terms
Status
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Payment Terms.

Database Fields: ERPx_MFPaymentTerms.PaymentTermName, APTransactionHeader.PaymentTermSK

PO

 The Statuses that apply to transactions in this List View include:

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Def - Status - New
Def - Status - New
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Purchase Order - LV

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Purchase Order - LV
Def - Status - Approved
Def - Status - Approved
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 This is a text box to assign a purchase order to a invoice/credit memo. This defaults to blank and is not required, but if entered, it must be <=50 characters. This is always editable while in a status of New.

Database Field: ERPx_APTransactionHeader.PurchaseOrderID

Status

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Def - Status - Ready to Post
Def - Status - Ready to Post
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Vendor

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Status Def - LVVendor NameStatus
Def - LVVendor Name
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 This This is a singlea single-select standard lookup that to assign a Vendor to the invoice/credit memo. This defaults as 'New' and is requiredblank and is required. If not assigned, the message "A Vendor is required." will be displayed on Save. This is always editable while the transaction is in a Status of 'New' or 'Approved'.
Insert excerptDef - StatusDef - Statusnopaneltrue The Statuses that apply to transactions in this List View include:

Insert excerptDef - Status - NewDef - Status - NewnopaneltrueDatabase Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

Properties Tab 

FieldsDescription
Created ByDef - Status - Approved

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Def - Status - Approved

Created By- RV
Created By- RV
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Database Field: ERPx_APTransactionHeader.CreatedBy

Created DateDef - Status - Ready to Post

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Def - Status - Ready to Post

Created (Date & Time) - RV
Created (Date & Time) - RV
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Database

Fields

Field: ERPx_

APTransactionStatus.StatusName, ERPx_

APTransactionHeader.

TransactionStatusSK

CreatedDate

VendorCurrency IDFieldsDescriptionCreated By Insert excerptCreated By- RVCreated By- RVnopaneltrue

Database Field: ERPx_APTransactionHeader.CreatedBy

Created Date Insert excerptCreated (Date & Time) - RVCreated (Date & Time) - RVnopaneltrue

Database Field: ERPx_APTransactionHeader.CreatedDate

Currency ID Insert excerptDef - CurrencyDef - Currencynopaneltrue This is a non-editable text box that defaults from the Currency assigned to the 'Vendor Class'. This is required and not editable from this page. Even though this field is required, it is currently for information only and does not drive any functionality. 

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Company Currencies.

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Discount Date Insert excerptDef - CurrencyDef - Currencynopaneltrue

Database Field: ERPx_APTransactionHeader.DiscountDate

Due Date

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Def -

Vendor Name

Currency
Def -

Vendor Name

Currency
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This

 This is a

single-select standard lookup to assign a Vendor to the invoice/credit memo. This defaults as blank and is required. If not assigned, the message "A Vendor is required." will be displayed on Save. This is always editable while the transaction is in a Status of 'New'.

Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

Properties Tab 

non-editable text box that defaults from the Currency assigned to the 'Vendor Class'. This is required and not editable from this page. Even though this field is required, it is currently for information only and does not drive any functionality. 

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Company Currencies.

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Discount Date

The Discount Date is the date the discount expires. It is based on the number of discount days set up for the selected Payment Terms. This is a non-editable text box that is calculated from taking the Doc Date and adding the number of discount days set up on the selected Payment Terms. This is not required and not editable.

Database Field: ERPx_APTransactionHeader.DiscountDate

Due Date

The Due Date is the date payment is due. It is based on the number of days set up for the selected Payment Terms. This is a non-editable text box that is calculated from taking the Doc Date and adding the number of days set up on the selected Payment Terms. This is required and not editable.

Database Field: ERPx_APTransactionHeader.DueDate

GL DateDatabase Field: ERPx_APTransactionHeader.GLDate
Last UpdatedDatabase Field: ERPx_APTransactionHeader.LastUpdated
Last UserDatabase Field: ERPx_APTransactionHeader.LastUser
Pmt./Apply HoldDatabase Field: ERPx_APTransactionHeader.IsOnApplicationHold
Transaction ClassDatabase Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK
TransactionSKDatabase Field: ERPx_APTransactionHeader.TransactionHeaderSK
Vendor IDDatabase Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

Attributes Tab

FieldsDescription
AttributesThe Attributes displayed are determined by the Attribute Setup and the Assign Attribute Rules. The Attributes can be setup and assigned to the transaction type in the Attributes section of the Company module (Company → Setup → Attributes).
AvailableThis field displays whether or not the attribute is available and required. Only available attributes will be displayed with a 'Yes' followed by whether or not it is a required attribute. Required attribute values must be entered before saving the transaction as 'Approved' or 'Ready to Post'.
ValueThe values in each attribute lookup are determined by the values created for the attribute, as set up in the Attributes setup in the Company module.

Page Detail

Items Grid

The purpose of the Items grid is to add, edit and delete the line items for the Invoice and Credit Memo transaction.

Toolbar IconsDescription
Delete
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Delete - RV Grid
Delete - RV Grid
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Excel
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Excel - RV Grid
Excel - RV Grid
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New

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New - multi blank rows - RV Grid
New - multi blank rows - RV Grid
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FieldsDescription
Checkbox
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Checkbox (Tag)- RV
Checkbox (Tag)- RV
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DescriptionDatabase Field: ERPx_APTransactionLine.LineDescription
Distributed ToDatabase Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK
ExtendedDatabase Field: ERPx_APTransactionLine.ExtendedAmount
PriceDatabase Field: ERPx_APTransactionLine.Price
Purchase AccountDatabase Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK
QuantityDatabase Fields: ERPx_APTransactionLine.Quantity
UOMDatabase Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK

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