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| Def - Trans - AP Invoice/Credit Memo |
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| Def - Trans - AP Invoice/Credit Memo |
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The purpose of this page is to view, add, edit, remove, and post individual AP Invoices and Credit Memo transactions.
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| Delete | | Insert excerpt |
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| Delete - RV Header |
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| Delete - RV Header |
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| Grid Layout | | Insert excerpt |
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| Grid Layout - Global |
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| Grid Layout - Global |
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| Journal Details | | Insert excerpt |
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| Journal Details - RV Header |
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| Journal Details - RV Header |
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| Load from PO | Loads information from the specified purchase order once a PO is entered. This button is disabled once the transaction is Approved or Ready to Post. |
| Help | | Insert excerpt |
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| Help - Global |
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| Help - Global |
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| nopanel | true |
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| New | | Insert excerpt |
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| New - Multi-Select Trans Type - Global |
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| New - Multi-Select Trans Type - Global |
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- Invoice: A transaction to record a purchase you are making from a Vendor.
- Credit Memo: A transaction to record a return/refund you are getting from Vendor.
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| Notes | | Insert excerpt |
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| Notes - Global |
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| Notes - Global |
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| Save | | Insert excerpt |
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| Save - RV Header |
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| Save - RV Header |
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| View Applications | | Insert excerpt |
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| View Applications - Global |
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| View Applications - Global |
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| Fields | Description |
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| Amount | | Insert excerpt |
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| Amount - Transaction |
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| Amount - Transaction |
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This is a non-editable text box that displays the total amount based on the sum of all transaction lines on the invoice/credit memo. This defaults to "0.00" and is not required. This field is never editable by the user, but can be changed by updating the quantity and/or price of one or more transaction lines. Database Field: ERPx_APTransactionHeader.ExtendedAmount |
| Description | | Insert excerpt |
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| Doc Description - HeaderDoc |
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| Description - Header |
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This is text box to assign a description to the invoice/credit memo. This defaults to blank and is not required, but if entered, it must be <=60 characters. This is always editable. Database Field: ERPx_APTransactionHeader.Description |
| Doc Date | | Insert excerpt |
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| Doc Date |
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| Doc Date |
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This is a text box to assign/edit a date for the invoice/credit memo. This defaults to today's date is required. If missing, the message "Doc Date is required." will be displayed on Save. This is always editable while in a status of New. Database Field: ERPx_APTransactionHeader.TransactionDate |
| Doc No | This is a text box to assign a document number to the invoice/credit memo. This defaults to blank and is required and must be <= 50 characters. If missing, the message "Doc No is required." will be displayed on Save. This is always editable while in a status of New. Database Field: ERPx_APTransactionHeader.DocNumber |
| Payment Terms | | Insert excerpt |
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| Payment Terms |
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| Payment Terms |
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This is a single-select standard lookup that defaults from the Payment Terms assigned to the 'Vendor Class' of the selected Vendor. This is required and if missing, the message "Payment Terms are required when approving or posting transactions." will be displayed on Save. This is editable on an invoice while in a status of New, but not editable on a credit memo.
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| Def - Payment Terms |
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| Def - Payment Terms |
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Payment Terms. Database Fields: ERPx_MFPaymentTerms.PaymentTermName, APTransactionHeader.PaymentTermSK |
| PO | | Insert excerpt |
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| Purchase Order |
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| Purchase Order |
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This is a text box to assign a purchase order to an invoice/credit memo. This defaults to blank and is not required, but if entered, it must be <=50 characters. This is always editable while in a status of New. Database Field: ERPx_APTransactionHeader.PurchaseOrderID |
| Status | This is a single-select standard lookup that defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'. | Insert excerpt |
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| Def - Status |
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| Def - Status |
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The Statuses that apply to transactions in this List View include: | Insert excerpt |
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| Def - Status - New |
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| Def - Status - New |
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| Insert excerpt |
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| Def - Status - Approved |
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| Def - Status - Approved |
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| Def - Status - Ready to Post |
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| Def - Status - Ready to Post |
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK |
| Vendor | | Insert excerpt |
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| Vendor Name |
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| Vendor Name |
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This is a single-select standard lookup to assign a Vendor to the invoice/credit memo. This defaults as blank and is required. If not assigned, the message "A Vendor is required." will be displayed on Save. This is always editable while the transaction is in a Status of 'New'. | Insert excerpt |
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| Def - Vendor Name |
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| Def - Vendor Name |
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Vendors.
Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK |
Properties Tab
| Fields | Description |
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| Created By | | Insert excerpt |
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| Created By |
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| Created By |
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Database Field: ERPx_APTransactionHeader.CreatedBy |
| Created Date | | Insert excerpt |
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| Created |
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| Created |
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Database Field: ERPx_APTransactionHeader.CreatedDate |
| Currency ID | | Insert excerpt |
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| Currency |
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| Currency |
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This is a non-editable text box that defaults from the Currency assigned to the 'Vendor Class'. This is required and not editable from this page. Even though this field is required, it is currently for information only and does not drive any functionality. | Insert excerpt |
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| Def - Currency |
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| Def - Currency |
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Company Currencies. Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK |
| Discount Date | Identifies the date the discount expires. It is based on the number of discount days set up for the selected Payment Terms. This is a non-editable text box that is calculated from taking the Doc Date and adding the number of discount days set up on the selected Payment Terms. This is not required and only editable by changing the Payment Terms assigned to the transaction. Database Field: ERPx_APTransactionHeader.DiscountDate |
| Due Date | Identifies the date payment is due. It is based on the number of days set up for the selected Payment Terms. This is a non-editable text box that is calculated from taking the Doc Date and adding the number of days set up on the selected Payment Terms. This is required and only editable by changing the Payment Terms assigned to the transaction. Database Field: ERPx_APTransactionHeader.DueDate |
| GL Date | | Insert excerpt |
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| GL Date |
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| GL Date |
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This is a editable date picker that defaults as blank and is required. If not manually edited, will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionHeader.GLDate |
| Last Updated | | Insert excerpt |
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| Last Updated |
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| Last Updated |
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| nopanel | true |
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Database Field: ERPx_APTransactionHeader.LastUpdated |
| Last User | | Insert excerpt |
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| Last Updated By |
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| Last Updated By |
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| nopanel | true |
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Database Field: ERPx_APTransactionHeader.LastUser |
| Pmt./Apply Hold | Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This is an editable text box that defaults as blank and is always editable, even for posted transactions as long as they have not yet been fully applied. - Invoices on hold will not be selected for payment when building AP Check Batches.
- Credit Memos on hold cannot be selected to apply to open Invoice
Database Field: ERPx_APTransactionHeader.IsOnApplicationHold |
| Transaction Class | | Insert excerpt |
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| Transaction Class |
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| Transaction Class |
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This is a non-editable text box that is required and defaults as 'Default'. This is not editable. | Insert excerpt |
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| Def - Transaction Class |
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| Def - Transaction Class |
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Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK |
| TransactionSK | | Insert excerpt |
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| TransactionSK |
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| TransactionSK |
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This is a non-editable text box that is system generated, required and is not editable. Database Field: ERPx_APTransactionHeader.TransactionHeaderSK |
| Vendor ID | | Insert excerpt |
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| Vendor ID |
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| Vendor ID |
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This is a non-editable text box that defaults as the Vendor ID of the selected Vendor. This is required and only editable by changing the Vendor assigned to the transaction. | Insert excerpt |
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| Def - Vendor ID |
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| Def - Vendor ID |
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| nopanel | true |
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Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK |
Attributes Tab
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| Attributes | | Insert excerpt |
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| Attribute - Attribute |
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| Attribute - Attribute |
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The Attributes displayed here are setup and assigned in the Attributes section of the Company module (Company → Setup → Attributes → AP Purchasing). |
| Available | | Insert excerpt |
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| Attribute - Available |
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| Attribute - Available |
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This value is only editable from the 'Assign Attribute Rules' page (Company → Setup → Attributes → AP Purchasing → Transactions hyperlink).
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| Value | | Insert excerpt |
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| Attribute - Value |
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| Attribute - Value |
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Page Detail
Items Grid
The purpose of the Items grid is to add, edit and delete the line items for the Invoice and Credit Memo transaction.
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| Delete | | Insert excerpt |
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| Delete - RV Grid |
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| Delete - RV Grid |
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| nopanel | true |
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| Excel | | Insert excerpt |
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| Excel - RV Grid |
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| Excel - RV Grid |
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| New | | Insert excerpt |
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| New - multi blank rows - RV Grid |
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| New - multi blank rows - RV Grid |
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| nopanel | true |
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| Fields | Description |
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| Checkbox | | Insert excerpt |
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| Checkbox |
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| Checkbox |
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| Description | | Insert excerpt |
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| Description - Item |
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| Description - Item |
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| nopanel | true |
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This is a text box that defaults as blank, is required and must be <= 200 characters. If missing, the message "A Description is required for all line items." will be displayed on Save. This field is always editable while the transaction is in a Status of New or Approved.
Database Field: ERPx_APTransactionLine.LineDescription |
| Distributed To | | Insert excerpt |
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| Distributed To |
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| Distributed To |
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This is a single-select standard lookup that defaults as blank and is not required. This is always editable while the transaction is in a Status of New. | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Vendors, Employees and Projects. Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK |
| Extended | | Insert excerpt |
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| Extended |
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| Extended |
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This is a single-select standard lookup that defaults as "0.00" and is required. This can only be edited by changing the Quantity and/or Price of the transaction line.
Database Field: ERPx_APTransactionLine.ExtendedAmount |
| Price | This is a text box that defaults as "0.00" and is required when the Status is set to Approved. If missing, the message "Price is required and must be greater than zero." will be displayed on Save. This is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionLine.Price |
| Purchase Account | | Insert excerpt |
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| Purchase Account |
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| Purchase Account |
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This is a single-select standard lookup that defaults as blank and is required when the Status is set to Approved. If missing, the message "A Purchase Account is required for all lines." will be displayed on Save. This is always editable while the transaction is in a Status of New. | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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| nopanel | true |
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts. Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK |
| Quantity | | Insert excerpt |
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| Quantity |
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| Quantity |
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| nopanel | true |
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This is a text box that defaults as "1.00" and is required. This is always editable while the transaction is in a Status of New. Database Field: ERPx_APTransactionLine.Quantity |
| UOM | | Insert excerpt |
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| UOM - Units |
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| UOM - Units |
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| nopanel | true |
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This is a single-select standard lookup that defaults as blank and is not required. This is always editable while the transaction is in a Status of New. | Insert excerpt |
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| Def - Not Defined |
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| Def - Not Defined |
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Units of Measure. Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK |