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Janice Dannenberg (Unlicensed)

Janice Dannenberg (Unlicensed)

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Def - Trans - AP Invoice/Credit Memo
Def - Trans - AP Invoice/Credit Memo
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 The purpose of this page is to view, add, edit, remove, and post individual AP Invoices and Credit Memo transactions.

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FieldsDescription
Created By

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Created By
Created By
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Database Field: ERPx_APTransactionHeader.CreatedBy

Created Date

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Created
Created
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Database Field: ERPx_APTransactionHeader.CreatedDate

Currency ID

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Currency
Currency
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 This is a non-editable text box that defaults from the Currency assigned to the 'Vendor Class'. This is required and not editable from this page. Even though this field is required, it is currently for information only and does not drive any functionality. 

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Def - Currency
Def - Currency
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Company Currencies.

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Discount Date

Identifies the date the discount expires. It is based on the number of discount days set up for the selected Payment Terms. This is a non-editable text box that is calculated from taking the Doc Date and adding the number of discount days set up on the selected Payment Terms. This is not required and only editable by changing the Payment Terms assigned to the transaction.

Database Field: ERPx_APTransactionHeader.DiscountDate

Due Date

Identifies the date payment is due. It is based on the number of days set up for the selected Payment Terms. This is a non-editable text box that is calculated from taking the Doc Date and adding the number of days set up on the selected Payment Terms. This is required and only editable by changing the Payment Terms assigned to the transaction.

Database Field: ERPx_APTransactionHeader.DueDate

GL Date

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GL Date
GL Date
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This is a editable date picker that defaults as blank and is required. If not manually edited, will be automatically set to match the 'Doc Date' when the transaction is saved with a Status of either Approved or Ready to Post. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.GLDate

Last Updated

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Last Updated
Last Updated
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Database Field: ERPx_APTransactionHeader.LastUpdated

Last User

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Last Updated By
Last Updated By
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Database Field: ERPx_APTransactionHeader.LastUser

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This is an editable text box that defaults as blank and is always editable, even for posted transactions as long as they have not yet been fully applied.

  • Invoices on hold will not be selected for payment when building AP Check Batches.
  • Credit Memos on hold cannot be selected to apply to open Invoice

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

Transaction Class

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Transaction Class
Transaction Class
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 This is a non-editable text box that is required and defaults as 'Default'. This is not editable.

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Def - Transaction Class
Def - Transaction Class
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Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK

TransactionSK

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TransactionSKTransaction SKTransactionSK
Transaction SK
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This is a non-editable text box that is system generated, required and is not editable.

Database Field: ERPx_APTransactionHeader.TransactionHeaderSK

Vendor ID

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Vendor ID
Vendor ID
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This is a non-editable text box that defaults as the Vendor ID of the selected Vendor. This is required and only editable by changing the Vendor assigned to the transaction.

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Def - Vendor ID
Def - Vendor ID
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Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

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Toolbar IconsDescription
Delete
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Delete - RV Grid
Delete - RV Grid
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Excel
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Excel - RV Grid
Excel - RV Grid
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New

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New - multi blank rows - RV Grid
New - multi blank rows - RV Grid
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FieldsDescription
Checkbox
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Checkbox
Checkbox
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Description

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Description - Item
Description - Item
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This is a text box that defaults as blank, is required and must be <= 200 characters. If missing, the message "A Description is required for all line items." will be displayed on Save. This field is always editable while the transaction is in a Status of New or Approved.

Database Field: ERPx_APTransactionLine.LineDescription

Distributed To

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Distributed To
Distributed To
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This is a single-select standard lookup that defaults as blank and is not required. This is always editable while the transaction is in a Status of New.

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Def - Not Defined
Def - Not Defined
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Vendors, Employees and Projects.

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK

Extended

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Extended
Extended
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This is a non-editable textbox that defaults as "0.00" and is required. This can only be edited by changing the Quantity and/or Price of the transaction line. It is calculated as [Quantity of line item] * [Price of line item].

Database Field: ERPx_APTransactionLine.ExtendedAmount

Price

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Price
Price
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This is a text box that defaults as "0.00" and is required when the Status is set to Approved. If missing, the message "Price is required and must be greater than zero." will be displayed on Save. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionLine.Price

Purchase Account

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Sale Account - Item
Sale Account - Item
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This is a single-select standard lookup that defaults as blank and is required when the Status is set to Approved. If missing, the message "A Purchase Account is required for all lines." will be displayed on Save. This is always editable while the transaction is in a Status of New. 

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Def - Not Defined
Def - Not Defined
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts.

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK

Quantity

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Quantity
Quantity
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This is a text box that defaults as "1.00" and is required. This is always editable while the transaction is in a Status of New. 

Database Field: ERPx_APTransactionLine.Quantity

UOM

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UOM - Units
UOM - Units
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This is a single-select standard lookup that defaults as blank and is not required. This is always editable while the transaction is in a Status of New. 

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Def - Not Defined
Def - Not Defined
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Units of Measure.

Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK

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