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Clicking the Approve toolbar icon will send the checks to the host system, update the Process Checks status to Approved, and, upon exiting the Process Checks window, will update the Posted Balance(s) to reflect the payment(s) and clear the Batch and Payment fields for new entry. The posted balances will update by first applying the vendor’s “Due From” balances to the “Owed To” balances to get a final balance owed. Then, the approved payment will be applied to the remaining balance(s) by applying to the oldest transaction first.
Note: If the payment pays the Posted Balance in full, the vendor's Settlement Balance line item will no longer appear.
Clicking the Void toolbar icon will not send the checks to the host system, will update the Process Checks status to Void, and, upon exiting the Process Checks window, will return the Settlement Balance to its original balance before the payments were entered and will clear the Batch and Payment fields for new entry.
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