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Select the auto-populated batch name from the Batch ID field. This will automatically update the Process Checks window to display the defaulted data from the payments while also removing the Void and Approve toolbar icons. In the Process Checks grid, each payment entered will appear as a single line item with the following details:
- Account: Select Select the account for which the payment is being made. This field defaults to the account a payment was entered for but can be edited. This field is required to save the check.
- Address : This field displays a hyperlink that, when clicked, opens the address window, allowing the user to edit the address that will display on the check for the corresponding payment line. Editing this address will not affect the corresponding vendor's saved address. The address defaults from the selected Address ID. This field is editable until the check batch has been printed. Address ID: Select the Address ID to which the check will be written. This drop-down menu displays all Address IDs for the selected Account. Once an Address ID is selected, the Payee, Description, and Address field fields will default. This field is not required.
Address 1: Displays the address 1 line of the selected fisherman address. This field is editable until the check batch is printed.
Address 2: Displays the address 2 line of the selected fisherman address. This field is editable until the check batch is printed.
Address 3: Displays the address 3 line of the selected fisherman address. This field is editable until the check batch is printed.
- Amount: Enter the amount to be paid to the “Payee.” This field defaults to the total “Payment” amount entered for the vendor but can be edited. Negative amounts are not permitted and entering a $0 amount or deleting the amount and saving will removed the line item.
- Check Number: Displays the check number assigned to the payment. This field is for informational use only and cannot be edited. The field auto-populates when the check(s) have been printed.
- City: Displays the city of the selected fisherman address. This field is editable until the check batch is printed.
- Description: Enter the description to appear on the check. This field defaults from the Address ID but can be edited.
- Payee: Enter the name to appear on the check. This field defaults from the Address ID but can be edited.
- State: Displays the state of the selected fisherman address. This field is editable until the check batch is printed.
- Zip: Displays the zip code of the selected fisherman address. This field is editable until the check batch is printed.
To create more checks than those that display, click the “New” toolbar icon. This will open five new rows for data entry. If a “Payment” was not entered for a vendor in the Settlement Balance list view, a payment can still be created in the Process Checks window by creating a new line for the vendor.
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