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- Projects. Set up projects if licensed for Project Accounting to track expenses against.
- Set the purchasing preference for “Default Account – Settlement Accrual”. This will ensure that transactions will still post if the settlement account has not been manually configured for each fisherman, tender, or employee.
- Set the purchasing preference for “Enable Real Time Integration” to “Yes”. This user guide assumes the preference is set to “Yes”. If the preference is set to “No”, then the integration components described in Steps 3 and 4 will not occur.
- Attributes setup for AP Purchasing - Credit Memo Transaction.
Understanding the data flow
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- Distributed To: If the line item is being distributed, use this lookup to select the project, fisherman, or tender. The lookup contains a list of all active projects and all active vendors with a “Vendor Type” of Fisherman, Tender, or Fisherman/Tender.
Assigning Attributes (Optional)
The Attributes tab on the record will include all user-defined Attributes assigned to AP Purchasing - Credit Memo Transaction.
To setup Attributes for the AP Purchasing - Credit Memo Transaction, navigate to Comapny → Attributes → AP Purchasing → Transactions → Credit Memo.
Step 2: Finalizing the Transaction in NorthScope
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- Ensure there is at least one valid line item on the transaction.
- Ensure all the default GL Accounts can be assigned
- The “Accounts Payable” account for the transaction vendor.
- The “Settlement Accrual” account that defaults from the transaction vendors “Settlement Accrual” account or from the “Default Account – Settlement Accrual’ account in the Purchasing Preference.
- Ensure the GL Date resides within a valid fiscal period as determined by the host system.
- Ensure the required Attribute values have been entered.
If any of the GL Accounts cannot be assigned, a message will appear.
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Settlement Transactions will be added for each fisherman and tender that was distributed to, owing the fisherman and/or tender the distributed amount.