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Def - Vendor
Def - Vendor
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The purpose of the is page is to show current balances for all Vendors. Users can view balances owed to or from Vendors, view transaction activity tied to a Vendor, view Payment and Invoice applications, apply Payable Documents, and process payments and payment batches.

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Toolbar IconsDescription
Apply Payables Documents

Opens Unapplied Payable Documents list view, which displays unapplied payable transactions for users to apply towards invoices. If one or more Vendor(s) are selected prior to clicking the Apply Payables Documents button, the results will be filtered on the selected Vendor(s). Else if no Vendors are selected, then all applicable transactions will be displayed.

Build Payment BatchOpens Build Payment Batch Record View, where users can create new payment batches.
Excel
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Excel - LV
Excel - LV
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Favorites
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Favorites Add/Remove - Global
Favorites Add/Remove - Global
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Grid Layout
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Grid Layout - Global
Grid Layout - Global
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Help
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Help - Global
Help - Global
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Inquiry Criteria

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Inquiry Criteria - Global
Inquiry Criteria - Global
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  • Hide Vendors where all balances are 0.00: A text box that defaults to "Yes", but also has an option for "No". This allows users to select whether or not to include Vendors with a balance of zero (0.00) in the List View.
  • Vendor Class: A multi-select lookup that defaults to "All", but also includes a list of all the 'Active' Vendor Classes. This allows users to select specific Vendor Types to display in the List View.
Process PaymentsOpens Process Payments Record View, where users can modify, print and post check and ACH payments.
Refresh
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Refresh - Global
Refresh - Global
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View

Displays a drop down menu of related drill-through inquiries. The list of options includes:

  • Transactions: Opens the Vendor History Inquiry to display all transactions related to the selected Vendor.
  • Payment Applications: Opens Opens the AP Transaction & Check Applications Inquiry to shows the list of Credit Memos and Payments and the transactions they were applied to. 
  • Invoice Applications: Opens the AP Transaction & Check Applications Inquiry to shows the list of Invoices and the transactions that were applied to them.
FieldsDescription
Checkbox
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Checkbox
Checkbox
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Default Accounts Payable Account

Identifies the accounts payable account for the associated Vendor, displayed as [Account Number] - [Description]. This is not required and is always editable from the 'Accounts Payable' field in the 'Accounts' tab of the Vendor Record View.

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Def - GL Account - Accounts Payable
Def - GL Account - Accounts Payable
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Database Fields: ERPx_GLAccount.AccountNumber - ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef

Net Balance

Displays the total unapplied balance for the Vendor, including balances on open transactions, before any payments are processed. It is calculated as [Unpaid Invoices] - [Unapplied Payments] - [Unapplied Credits] + [Open Transactions]. Negative net balances will appear within parentheses. This is a calculated field that is not editable and is not stored in the database.

On HoldDisplays the total dollar amount of Invoices/Credit Memos that are on hold for a Vendor. This is not required. If "Yes" i selected for the 'Pmt./Apply Hold' field on the 'Properties' tab of the Invoice or Credit Memo Record View, then the 'Extended' amount of the transaction will apply to this column. Negative amounts will appear within parentheses. This is a calculated field that is not editable and not stored in the database.
Open TransactionsDisplays the total balance amount from all transactions in a status of "New" or "Approved" for a Vendor. Once the Status is set to "Ready to Post" or "Posted", the transaction will apply to the Posted Balance. Negative amounts will appear within parentheses. This is a calculated field that is not editable and is not stored in the database.
Payment Amount

Identifies the amount to be paid to the Vendor as a manual payment. This field is required to create a new Quick Payment. It defaults to '0.00'. Entering a value in this field and clicking the 'Process Payments' icon in the header toolbar will create a new Quick Payment batch. This field is always editable.

Database Fields: ERPx_MFCheckbookTransaction.Amount, ERPx_MFTransactionBatch.TransactionBatchSK

Pending Payments

Identifies whether or not there is a pending payment for the Vendor. This field is not required and displays "Yes" if the Vendor has any checks on a check batch that has not been printed yet. This field auto-populates after a payment has been entered, processed, but not yet Posted or when a settlement batch has been built, but not yet Posted. This field is not editable and not stored in the database.

Posted BalanceDisplays the total balance from all transactions in a status of "Ready to Post" or "Posted". Negative balances will appear within parentheses. This is a calculated field that is not editable and is not stored in the database.
Unapplied CreditsDisplays the total amount of available credits for a Vendor that have not been applied towards Invoices. This is not required. This is a calculated field that is not editable and is not stored in the database.
Unapplied PaymentsDisplays the total amount of payments for a Vendor that have not been applied towards Invoices. This is not required. This is a calculated field that is not editable and is not stored in the database.
Unpaid InvoicesDisplays the total Invoice amount for a Vendor that have no credit or payment applications. This is not required. This is a calculated field that is not editable and is not stored in the database.
Vendor

Identifies the name and ID of the Vendor, displayed as 'Vendor Name' + '(Vendor ID)'. Clicking the link opens the Vendor Record View for the selected Vendor. This is required and is always editable from the 'Vendor Name' field on the 'Properties' tab of the Vendor Record View.

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Def - Vendor Name
Def - Vendor Name
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Def - Vendor ID
Def - Vendor ID
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Database Fields: ERPx_APVendor.VendorName, ERPx_APVendor.VendorID

Vendor Class

Identifies the class that is assigned to the Vendor. This is required and is always editable from the 'Vendor Class' field on the 'Properties' tab of the Vendor Record View.

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Def - Vendor class
Def - Vendor class
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Database Fields: ERPx_APVendorClass.ClassDescription, ERPx_APVendor.VendorClassSK

Vendor ID

Identifies the unique ID of the Vendor. Clicking the link opens the Vendor Record View for the selected Vendor. This is required and is always editable from the 'Vendor ID' field on the 'Properties' tab of the Vendor Record View.

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Def - Vendor ID
Def - Vendor ID
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Database Field: ERPx_APVendor.VendorID

Vendor Name

Identifies the name of the Vendor. Clicking the link opens the Vendor Record View for the selected Vendor. This is required and is always editable from the 'Vendor Name' field on the 'Properties' tab of the Vendor Record View.

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Def - Vendor Name
Def - Vendor Name
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Database Fields: ERPx_APVendor.VendorName

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