Auto Hide Filters

Auto Refresh on Open

Hide Vendors where all balances are 0.00

A single select lookup that defaults to "Yes", but also has an option for "No". This allows users to select whether or not to include Vendors with a balance of zero (0.00) in the List View.

Saved Searches

Refer to this FAQ for advanced search options.

Vendor Class

A multi-select lookup that defaults to "All", but also includes a list of all the 'Active' Vendor Classes. This allows users to select specific Vendor Types to display in the List View.

Column Filter Show/Hide

Excel

Favorites

Group By Show/Hide

Help

More Actions

• Invoice Applications: Opens the AP Transaction & Check Applications Inquiry to shows the list of Invoices and the transactions that were applied to them.

• Payment Applications: Opens Opens the AP Transaction & Check Applications Inquiry to shows the list of Credit Memos and Payments and the transactions they were applied to. 

• Transactions: Opens the Vendor History Inquiry to display all transactions related to the selected Vendor.

• Apply Documents: Opens the Unapplied Payable Documents list view, which displays unapplied payments and Credit Memos that can be selected and applied to invoices. If one or more Vendor(s) are selected prior to clicking the Apply Payables Documents button, the results will be filtered on the selected Vendor(s). Else if no Vendors are selected, then all applicable transactions will be displayed.

• Build Payment Batch: Opens Build Payment Batch Record View, where users can create new payment batches.

• Process Payments: Opens the Process Payments Record View, where users can modify, print and post Check and ACH payments that are included in an open Batch or manual payments that have been entered on this page.  Note: If users manually enter a payment amount for Vendors with different currencies, the message "The selected Vendors have multiple currencies, manual payments can be made with only one currency." will be displayed when this button is clicked. 

Refresh

Saved Layouts

Search Options

Fields

Description

Checkbox

Default Accounts Payable Account

Identifies the accounts payable account for the associated Vendor, displayed as [Account Number] - [Description]. This is not required and is always editable from the 'Accounts Payable' field in the 'Accounts' tab of the Vendor Record View.

Database Fields: ERPx_GLAccount.AccountNumber - ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef

Net Balance

Displays the total unapplied balance for the Vendor, including balances on open transactions, before any payments are processed. It is calculated as [Unpaid Invoices] - [Unapplied Payments] - [Unapplied Credits] + [Open Transactions]. Negative net balances will appear within parentheses. This is a calculated field that is not editable and is not stored in the database.

On Hold

Displays the total dollar amount of Invoices/Credit Memos that are on hold for a Vendor. This is not required. If "Yes" is selected for the 'Pmt./Apply Hold' field on the 'Properties' tab of the Invoice or Credit Memo Record View, then the 'Extended' amount of the transaction will be added to this column. Negative amounts will appear within parentheses. This is a calculated field that is not editable and not stored in the database.

Open Transactions

Displays the total balance amount from all transactions in a status of "New" or "Approved" for a Vendor. Once the Status is set to "Ready to Post" or "Posted", the transaction totals will move to the Posted Balance. Negative amounts will appear within parentheses. This is a calculated field that is not editable and is not stored in the database.

Payment Amount

Identifies the amount to be paid. This field can be manually edited to create a manual payment or it will display the amount of a payment included in an open Payment Batch.  It defaults to '0.00'. Entering a value in this field and clicking the 'Process Payments' icon in the header toolbar will create a new Quick Payment batch. This field is always editable.

Database Fields: ERPx_MFCheckbookTransaction.Amount, ERPx_MFTransactionBatch.TransactionBatchSK

Pending Payments

Identifies whether or not there is a pending payment for the Vendor. This field is not required and displays "Yes" if the Vendor has any checks on a check batch that has not been printed yet. This field auto-populates after a payment has been entered, processed, but not yet Posted or when a settlement batch has been built, but not yet Posted. This field is not editable and not stored in the database.

Posted Balance

Displays the total balance from all transactions in a status of "Ready to Post" or "Posted". Negative balances will appear within parentheses. This is a calculated field that is not editable and is not stored in the database. 

[Posted Balance] = [Unpaid Invoices] + [Unapplied Payments] + [Unapplied Credits].

Transaction Currency

 This field displays the transaction(s) currency for the corresponding Vendor. This is required and is not editable. 

Database Fields: ERPx_MFCurrency.CurrencyID

Unapplied Credits

Displays the total amount of available credits for a Vendor that have not been applied towards Invoices. This is not required. This is a calculated field that is not editable and is not stored in the database.

[Unpaid Invoices] + [Unapplied Payments] + [Unapplied Credits] = [Posted Balance]

Unapplied Payments

Displays the total amount of payments for a Vendor that have not been applied towards Invoices. This is not required. This is a calculated field that is not editable and is not stored in the database.

[Unpaid Invoices] + [Unapplied Payments] + [Unapplied Credits] = [Posted Balance]

Unpaid Invoices

Displays the total Invoice amount for a Vendor that have no credit or payment applications. This is not required. This is a calculated field that is not editable and is not stored in the database.

[Unpaid Invoices] + [Unapplied Payments] + [Unapplied Credits] = [Posted Balance]

Vendor

Identifies the name and ID of the Vendor, displayed as 'Vendor Name' + '(Vendor ID)'. Clicking the link opens the Vendor Record View for the selected Vendor. This is required and is always editable from the 'Vendor Name' field on the 'Properties' tab of the Vendor Record View.

Database Fields: ERPx_APVendor.VendorName, ERPx_APVendor.VendorID

Vendor Class

Identifies the class that is assigned to the Vendor. This is required and is always editable from the 'Vendor Class' field on the 'Properties' tab of the Vendor Record View.

Database Fields: ERPx_APVendorClass.ClassDescription, ERPx_APVendor.VendorClassSK

Vendor ID

Identifies the unique ID of the Vendor. Clicking the link opens the Vendor Record View for the selected Vendor. This is required and is always editable from the 'Vendor ID' field on the 'Properties' tab of the Vendor Record View.

Database Field: ERPx_APVendor.VendorID

Vendor Name

Identifies the name of the Vendor. Clicking the link opens the Vendor Record View for the selected Vendor. This is required and is always editable from the 'Vendor Name' field on the 'Properties' tab of the Vendor Record View.

Database Fields: ERPx_APVendor.VendorName