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• Program Class Setup
  • To assign to the Sales Program for categorical purposes.
• Item Set Setup
  • To assign to the Freight Accrual, making all items on this item set eligible for the program to be applied when sold on a Sales Order transaction that is being sold to a customer address at a site with a carrier all also assigned to the program.
• Address Set Setup
  • To assign to the Freight Accrual, making the addresses on the assigned Address Sets eligible for the program to be applied to any items sold to them from a site with a carrier that are all also assigned to the program.
• UOM Setup
  • To assign the UOM for any freight accrual rate set to a calculation of $/UOM.
• Site Setup
  • To assign to the Freight Accrual, making the sites eligible for the program to be applied to any items sold from them that are also assigned to the program with a carrier that is all also assigned to the program.
• Carrier Setup
  • To assign to the Freight Accrual, making the carriers eligible for the program to be applied to any items sold via them that are also assigned to the program from a site that is all also assigned to the program.

Optional Prerequisites

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• Account Setup
  • If the Freight Accrual’s accounting rules are set to Use Item Debit Accounts, Use Item Credit Accounts, or Specify Both Accounts, a GL Account must be manually select to determine the debit and/or credit account for the accounting of the Freight Accrual, thus requiring that these accounts be setup.
• Integration setup
  • Setting the Host system integration for SO Invoice and Settlements to immediate or timed.

Understanding the Data Flow

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• Description: Enter the description of the program. This will display in the Programs list view and will help differentiate the sales program from all other Freight Accrual programs. This field is displayed in the header section of the record. 
• Class: Select the Program Class to assign to the Freight Accrual. This is for categorical purposes and the lookup will only include those program classes assigned a program type of ‘Freight Accrual’. This field is required.
• From: Enter the date as of which the Freight Accrual is eligible. This field is required.
• To: Enter the date as of which the Freight Accrual is no longer eligible.  This field is required.
• Settle To: This field defaults to ‘Invoice’ and is not editable for Freight Accrual programs.
• Frequency: This field defaults to ‘Invoice’ and is not editable for Freight Accrual programs.
• Program Rate Currency: This field defaults to blank, but displays a drop-down menu of currencies configured in the system. This field is always required and cannot be edited after saving the program record. The currency determines the addresses displayed in the Addresses tab. Only customers with the corresponding currency are displayed in the Addresses tab and can be assigned to the program.
• Assign Addresses By: This field defaults to Address and determines if the program is assigned to individual Addresses or Address sets. This field is required and cannot be edited after saving the program record. 

Once the base properties have been assigned and the program record is saved, the following properties are displayed:

• Accounting Rules: This field is automatically updated based on the Debit/Expense Account and Credit/Accrual Account values selected. The field is never editable and displays one of the following values: 
  • Use Item Accounts: Will use the Freight Expense and Freight Accrual accounts of each individual item in the assigned Item Set(s) to account for the Freight Accrual via distributions in the invoice’s journal entry.
  • Use Item Debit Accounts: Will use the Freight Expense account of each individual item in the assigned Item Set(s) to account for the Freight Accrual’s expense and will use the selected account for the Credit/Accrual value to account for the Freight Accrual’s accrual.
  • Use Item Credit Accounts: Will use the Freight Accrual account of each individual item in the assigned Item Set(s) to account for the Freight Accrual’s accrual and will use the selected account for the Debit/Expense value to account for the Freight Accrual’s expense.
  • Specify Both Accounts: Will use the selected account for the Debit/Expense value to account for the Freight Accrual’s expense for all items and will use the selected account for the Credit/Accrual value to account for the Freight Accrual’s accrual for all items.
• Debit/Expense Value: This field defaults to (From Item), but is always editable. The drop-down menu displays all active GL Accounts configured in the system. This field determines the debit account for the freight accrual. 
• Credit/Accrual Value: This field defaults to (From Item), but is always editable. The drop-down menu displays all active GL Accounts configured in the system. This field determines the credit account for the freight accrual.

Once completing the header fields, click Save.

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