The Inventory Receipt Transaction Record View allows users to record the receipt of inventory from an outside entity. This transaction allows multiple line items to be received into a single site. The 'Include open Receipt transactions in Available balances' preference will determine whether Available balances are updated before the transaction is posted. Once the transaction is posted, it will update the On Hand lot balance of the item(s).

Software Version: 2021.??.?? and newer

Table of Contents

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Toolbar Icons

Description

Delete

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	Delete - RV Header 3.0
	Delete - RV Header 3.0
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If the Receipt Transaction was linked to a PO #, the PO will be updated to reflect the changes.

If the Receipt Transaction was created from an AP Transaction, the 'Linked Receipt Transaction ID' will be cleared from the source AP Transaction.

Help

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	Help - Global 3.0
	Help - Global 3.0
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More Actions

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	More Actions - Global 3.0
	More Actions - Global 3.0
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IQ: PO Transactions - Opens an inquiry with all the Purchase Orders, AP Invoices, AP Credit Memos, and Inventory Receipts with this Purchase Order assigned.
RV: Purchase Order - Opens the record view of the Purchase Order
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Create AP Invoice - /wiki/spaces/HELP/pages/3294461960

New

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	New - Multi-Select Trans Type - Global 3.0
	New - Multi-Select Trans Type - Global 3.0
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The list contains all the 'Active' Receipt Transaction Class IDs displayed as [TransactionType] - [ClassID]. For example: "Receipt - Packaging".

Note: The Transaction Class will not display after the Transaction Type if the Class ID is named "Default"

Notes

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	Notes - Global 3.0
	Notes - Global 3.0
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	Def - Notes
	Def - Notes
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Print

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	Print - LV 3.0
	Print - LV 3.0
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When clicked, all the Reports assigned to the Functional Area of Inventory, that launch from the Print Dialog, are assigned to this page, and that the user has rights to (if Report Data Access is enabled) are displayed.

Process Correction

Not sure how this works or if this should be moved under More Actions.

Save

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	Save - RV Header 3.0
	Save - RV Header 3.0
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Save & Close

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	Save & Close - RV Header 3.0
	Save & Close - RV Header 3.0
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Home Tab

not required and Receipt, if any of the linked line items have a quantity that is different from the linked Receipt

REC#: [TransID] PO#: [PO] REQ#: [REQ#] [Received From]

Fields

Description

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	Description - Header
	Description - Header
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This is text box is not required but If entered, it must be <=150 characters. This defaults as follows:

From the 'Description' on the source AP Invoice/Credit memo for for Receipts auto-created from a source AP Transaction.
From the 'Description' on the source PO # if one exists.
As blank for manually entered Receipts that are not linked to a PO #.

The 'Description' can be overwritten and is always editable even after the transaction is posted

Database Field: ERPx_IMTransactionHeader.Description

Date

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	Doc Date
	Doc Date
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This is a date picker that defaults to today's date for manually entered transactions or from the source AP Transaction for transactions created from an AP Invoice/Credit Memo. This is required and if missing, the message "Transaction Date is required." will be displayed on Save.

The Date must be on or before the GL Date when Approving or Posting the transaction. If not, the message "The GL Date must be on or after the Transaction Date." will be displayed on Save. This is editable while the transaction is in a Status of "New".

Database Field: ERPx_IMTransactionHeader.TransactionDate

PO #

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	Def - Purchase Order #
	Def - Purchase Order #
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This is a text box that is not required and is editable when the transaction is in a Status of "New". If a valid PO# is not entered, the 'PO # lookup' will open to provide a way to search for "valid" PO's.

Once a valid PO# has been selected, or manually entered, all the Purchase Order line items (with a remaining quantity) that are not already on the transaction will be auto-added to the transaction and both the 'PO #' and 'Rec. From' values will be set and disabled.

A 'PO #' is considered valid for Receipts based on:

The 'PO Type' of the Purchase Order
1. PO Type of "Multiple Invoices and Receipts" are always considered
2. PO Type of "Single Invoice and Receipt" are considered if the Purchase Order has not been assigned to an IM Receipt
The 'Status' of the Purchase Order
1. New - Only if the 'First Status POs can be Received or Invoiced' property on the Purchase Order Class is set to "New".
2. Released - always considered valid
3. Closed - Never considered valid

Database Fields: ERPx_IMTransactionHeader.PoSK, ERPx_APPoHeader.PurchaseOrderID

Rec. From

Identifies the name of the entity (Vendor, Fisherman, Grower, etc.) the product was received from.

This is text box that is

only required if a PO # has been entered and it defaults as:

Blank for manually entered Receipts
The 'Vendor Name' from the source AP Invoice/Credit Memo if the receipt was auto created.
The 'Vendor Name' from the source PO # if a valid PO # is assigned.

This is editable when the transaction is in a Status of "New" for Receipts that are not linked to a PO #. For Receipts that are linked to a PO #, this is not editable.

This value will be stamped on the Production Batch for all lot tracked items.

Database Fields: Database Field: ERPx_IMTransactionHeader.RecFrom

Reference

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	Reference
	Reference
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This is text box that defaults to blank and is not required, but if entered, it must be <=100 characters. This is always editable even after the transaction is posted.

The Reference will not default from the Reference on a linked Purchase Order. These are treated as separate reference fields.

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	Def - Reference #
	Def - Reference #
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Database Field: ERPx_IMTransactionHeader.Reference

Site Name

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	Site
	Site
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This is single select lookup that is required and defaults in the following sequence:

From the Site assigned to the linked PO (if a PO # is entered for this transaction)
From the 'Default Site' on the Transaction Class

This is editable while the transaction is in a Status of "New".

The Site can be changed, it is not restricted to the Site on the linked Purchase Order.

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	Def - Site
	Def - Site
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This lookup contains a blank value, the current assigned value, and a list of all active Sites.

Database Fields: ERPx_IMTransactinHeader.SiteSK, ERPx_MFSite.SiteID,

Status

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	Status
	Status
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This is a single-select lookup that is required. It defaults as "New" and is always editable.

The Statuses that apply to transactions in this Record View include:

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	Def - Status - New
	Def - Status - New
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	Def - Status - Approved
	Def - Status - Approved
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	Def - Status - Ready to Post
	Def - Status - Ready to Post
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If this transaction is linked to an Inventory

Receipt and any of the linked line items have a different quantity than the linked Receipt it when it is saved with a Status of either 'Approved' or 'Ready to Post', a warning message will appear

. This is just a warning and will not prevent the transaction from posting. The message will be:

One or more line items contain a different quantity on the Receipt than on the linked transaction.
- Receipt: [Receipt#], Ln# [Ln#]
- Receipt: RCT 10005, Ln#: 10

Database Fields: ERPx_IMTransactinHeader.TransactionStatusSK

Properties Tab

Doc Doc Do we still want to support this? possible workarounds: Purchase Order Purchase Order Should this be set on both the Receipt and AP Invoice whenever one was created from the other?

Fields

Description

Group: 1

GL Date

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	GL Date
	GL Date
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This is an date picker that defaults as blank and is required to Approve or Post the transaction. If it has not been manually assigned, it will be automatically set to match the transaction'

s 'Date' when the transaction is saved with a Status of either Approved or Ready to Post. The GL Date must be on or after the

transaction's 'Date' when Approving or Posting the transaction. If not, the message "The GL Date must be on or after the Doc Date." will be displayed on Save. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_IMTransactionHeader.GLDate

Transaction Date

This is a non editable control that shows the 'Transaction Date' from the Home Tab. This is informational only from here.

Database Field: ERPx_IMTransactionHeader.TransactionDate

Auto-Create New Lots

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	Auto Create New Lots
	Auto Create New Lots
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This is a single-select lookup that is required. It defaults from the 'Auto-Create New Lots' property in the 'Properties' tab of the associated Transaction Class Record View. This field is always editable while the transaction is in a Status of 'New'. If set to "Not Allowed" and the transaction would result in the creation of a new inventory lot, the message "Lots would be created when Auto-Create Lots is Not Allowed" will be displayed on Save.

This lookup contains the values in the IMAutoCreateNewLots Enumeration Class.

Database Field: ERPx_IMTransactionHeader.AutoCreateLotsEN

Negative Available Balances

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	Negative Available Balances
	Negative Available Balances
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This is a single-select lookup that is required. It defaults from the 'Negative Available Balances' property in the 'Properties' tab of the associated Transaction Class Record View. This field is always editable while the transaction is in a Status of 'New'. If set to "Not Allowed" and the transaction would result in an inventory lot with a negative available balance, the message "Lot balances would be negative when set to Not Allowed" will be displayed on Save. Do we still want to support this?

This lookup contains the values in the IMAllowNegativeAvailableBalances Enumeration Class.

If Sales Order allocation preferences are set to either “Available Only” or “Available and On Hand” and a Sales order has been allocated prior to a user updating the Inventory “Negative Available Balances” property, it is possible to draw the lots negative.

A message will be displayed to the user if lot balances are negative and a new transaction is created which would impact those balances positively, however the overall balances would still be negative. For example, if the lot balance is -10 Cases and a Receipt transaction adds 5 Cases, the overall lot balance would still be negative. The following options are

possible workarounds: This should always be allowed. Need to review with Jake

Change the Receipt transaction's "Negative Available Balances" property to "Allowed"
Change the Receipt transaction to result in a zero or greater inventory balance.
Use Cycle Count feature to change inventory balance to zero or greater.

Database Field: ERPx_IMTransactionHeader.NegativeBalancesEN

Group: 2

Created

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	Created
	Created
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This is a system assigned value and is never editable by a user. This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.CreatedDate

Created By

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	Created By
	Created By
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This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.CreatedBy

Last Updated

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	Last Updated
	Last Updated
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This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.LastUser

Last Updated By

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	Last Updated By
	Last Updated By
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This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.LastUser

Group: 3

Void Date

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	Void Date
	Void Date
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This is a non-editable text box that is not required.

Database Field: ERPx_IMTransactionHeader.VoidDate

Voided By

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	Voided By
	Voided By
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This is a non-editable text box that is not required.

Database Field: ERPx_IMTransactionHeader.VoidedBy

Group: 4

Transaction Class ID

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	Transaction Class
	Transaction Class
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This is required and comes from the '

Receipt Class' selected when the

transaction was initially created or from the Receipt Class set as the Receipt 'Transaction Default' for Receipts that were auto created. This is not editable.

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	Def - Transaction Class - General
	Def - Transaction Class - General
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Database Field: ERPx_IMTransactionHeader.TransactionClassSK, ERPx_IMTransactionClass.TransactionClassID

Transaction SK

Identifies the SK value of the Transaction. This is a non-editable text box that is informational only.

Database Field: ERPx_IMTransactionHeader.TransactionHeaderSK

Linked AP Transaction ID

Identifies the transaction ID for the AP Invoice/Credit Memo transaction that is linked to this transaction. This is not required and not editable. This will be populated if a Receipt was created from the AP Invoice/Credit Memo or if the AP Invoice/Credit Memo was created from the Receipt. If a Receipt was linked but was either deleted or voided, the link will be removed.

Attributes Tab

Fields

Description

Attributes

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	Attribute - Attribute
	Attribute - Attribute
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The Attributes displayed here are setup and assigned in the Attributes section of the Company module (Company → Setup → Attributes → Sales Order).

Required

A non editable text box that shows whether the Attribute Value is required or not. If the Attribute Value is required, it will display "Yes". If it is optional, it will display as blank. This value is only editable from the 'Assign Attribute Rules' page (Company → Setup → Attributes → AP Purchasing → Transactions hyperlink).

Value

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	Attribute - Value
	Attribute - Value
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This is editable if the Transaction Class property 'Allow Attribute Edit After Approval' is set to "Yes".

Page Details

Transaction (Warehouse Lot)

Production Batch Certifications

Production Batch Attributes

Production Batch Properties (~~Batch Class~~, Batch Date, Country of Origin, Expiration Date, ~~Outside Purchase~~, Production Batch Site, Project, ~~Quality Test Class~~, Status, and Traded)

We need a 3.0 excerpt added for this control

Toolbar Icons

Description

Add Item

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	Add Item - RV Grid 3.0
	Add Item - RV Grid 3.0
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Column Filter Show/Hide

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	Column Filter Show/Hide - Global
	Column Filter Show/Hide - Global
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Excel

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	Excel - RV Header 3.0
	Excel - RV Header 3.0
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Group By Show/Hide

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	Group By Show/Hide - Global
	Group By Show/Hide - Global
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Mass Update

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	Mass Update - Global 3.0
	Mass Update - Global 3.0
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Transaction
- Warehouse Lot - Please note this field may only be updated if the Status of the transaction is 'New'. Else the message "Warehouse Lot may only be updated for transactions in the status of New." will be displayed on Save.
Production Batch Properties
- Batch Date, Country of Origin, Expiration Date, Production Batch Site, Project, and Status
Production Batch Certifications
Production Batch Attributes

More Actions

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	More Actions - Global 3.0
	More Actions - Global 3.0
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IQ: PO Lines - Opens an inquiry with all the Purchase Order, AP Invoice, AP Credit Memo, and Inventory Receipt lines with this Purchase Order assigned.
RV: Item - Open the item Record View for the selected item

Item Notes

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	Item Notes - Global
	Item Notes - Global
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There are no Receipt Item Notes currently shipping. We need to add one if we are keeping this icon.

Quick Column Filter

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	Quick Column Filter
	Quick Column Filter
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Saved Layouts

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	Column Layouts for Framework 3.0 - Global
	Column Layouts for Framework 3.0 - Global
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Remove Items

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	Remove Items - RV Grid 3.0
	Remove Items - RV Grid 3.0
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Fields

Description

Checkbox

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	Checkbox
	Checkbox
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Amount

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	Amount - Extended
	Amount - Extended
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This is required and is calculated as [Quantity] * [Price] for each transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line. Positive lines represent a purchase and negative lines represent a purchase credit.

Database Field: ERPx_APTransactionLine.ExtendedAmount

Distributed To

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	Distributed To - Vendor
	Distributed To - Vendor
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This is a single-select lookup that defaults as blank and is not required. If a 'PO #' is entered/selected for this transaction, and the PO Line Item is Distributed, this will default from the PO Item's 'Distributed To' value but can be overwritten. This is editable while the transaction is in a Status of "New".

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Fishermen, Tenders, Loans, and Projects.

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APPoLine.DistributedToSk

Item

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	Item ID & Item Description
	Item ID & Item Description
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This is a text box that is required. It defaults as blank and is not editable once the line item has been saved to the transaction.

When the 'Add Item' icon is clicked, users may enter all or part of an Item ID or Description and hit the Enter key on the keyboard. If a complete Item ID was entered, the line item will be saved, if not, the Item Lookup dialog box will open with a list of items containing the data entered. From the 'Item Lookup' dialog box, users may check the checkbox next to one or multiple item(s) to add to the transaction using the Save & Close button.

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	Def - Item
	Def - Item
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Database Fields: ERPx_IMItem.ItemID:ItemDescription, ERPX_IMTransactionLine.ItemSK

Item Type

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	Item Type
	Item Type
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This defaults from the Item Type assigned to the Item ID and is not editable.

Database Fields: ERPx_IMItemType.Description, ERPx_IMItem.ItemTypeSK, ERPX_APTransactionLine.ItemSK

Line Description

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	Line Item Description
	Line Item Description
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This is text box that is not required. For transactions that are not linked to a Purchase Order this defaults as blank. For transactions assigned with a PO #, this will default from 'Line Description' on the PO Line Item but can be overwritten.

This is not required and is always editable, even after the transaction is posted. If entered, it must be <=100 characters.

When Receipts are loaded from a PO, this will default as the 'PO Item Description' on those transactions.

Ln.

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	Ln. - RV Items Grid
	Ln. - RV Items Grid
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Database Field: ERPx_IMTransactionLine.LineNumber

PO Ln.

Identifies the Purchase Order line item that the Receipt line item is linked to. This is a single-select lookup that is not required. If a 'PO #' is entered/selected for this transaction, as line items are added to the Receipt, if they are also on the Purchase Order, this will default from the Purchase Order's 'Ln.' as [PO#]: [Ln]. This is editable while the transaction is in a Status of "New".

The lookup contains a blank value, the current assigned value, and a list of all the Purchase Order Line Numbers (from the PO # assigned to this transaction) that matches the selected Item ID.

When AP Invoices, Credit Memos, and IM Receipts are loaded from a PO, this will default from the 'Ln.' of the Purchase Order Item.

Linked Database Field: ERPx_IMTransactionLine.PoLnSK

Price

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	Price
	Price
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This is a numeric text box that defaults to 0 and is formatted to the Item's 'Price Decimals'. For line items linked to a Purchase Order Line Item, this defaults from the Purchase Order Item's 'Price' but can be edited. Prices must be >= 0.00, negative prices are not allowed. This is editable while the transaction is in a Status of "New".

Database Field: ERPx_APTransactionLine.Price

Purchase GL Account

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	Purchase Account - Item
	Purchase Account - Item
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This is a single-select lookup that is required. This is defaults and is conditionally editable based on:

For line items that are NOT distributed to a Fisherman, Tender, or Loan, this is editable while the transaction is in a Status of "New" and defaults in the following sequence:
1. From the 'Purchase GL Account' assigned to the Purchase Order Line if a Purchase GL Account was specified on the PO.
2. From the Item's default "Purchases" account if one has been setup.
3. From the Vendors default "Purchases" account if one has been setup.
For line items distributed to a Fisherman, Tender, or Loan this is NOT editable and defaults in the following sequence:
1. From the Fishermen, Tender, or Loans default "Settlement Accrual" account if one has been setup
2. From the Fisherman Accounting Preferences default "Settlement Accrual" account

When AP Invoices and/or Credit Memos are loaded from a PO, the 'Purchase Account' will default from the current Purchase Account assigned to the Purchase Order Item.

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts where the "Use in AP" checkbox has been assigned.

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK

Quantity

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	Quantity
	Quantity
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This is a numeric text box that defaults to 0 and is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the line items UOM.

For line items linked to a Purchase Order Line Item, this defaults as [PO Line Ordered Qty] - [Invoiced Quantity] or 0.00 whichever is greater. The [Invoiced Quantity] only refers to the Quantity from "Posted" AP Invoices and Credit Memo lines. It does not include unposted or voided transactions.

For AP Invoice transactions, a positive 'Quantity' represents a purchase and a negative quantity represents a credit. Negative quantities are allowed provided the transactions total 'Amount' is greater than or equal to 0.00.

For AP Credit Memo transactions, a positive 'Quantity' represents a credit and a negative quantity represents a purchase. Negative quantities are allowed provided the transactions total 'Amount' is greater than or equal to 0.00.

Database Field: ERPx_APTransactionLine.Quantity

Units

Units UOM

UOM

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	UOM - Units
	UOM - Units
nopanel	true

This is a single-select lookup that defaults from the Item's default "UOM-PO". This is required and is editable while the transaction is in a Status of "New". If a 'PO #' is entered/selected for this transaction, and the PO Line Item is on the Purchase Order, this will default from the PO Item's UOM but can be overwritten.

The lookup contains a blank value and all 'Active' UOMs on the selected Item's UOM Schedule.

When AP Invoices and Credit Memos are loaded from a PO, the 'UOM' will default from the Purchase Order Item's UOM.

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	Def - UOM
	Def - UOM
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Database Fields: ERPx_IMUOM.UOMName, ERPx_APPoLine.QuantityUOMSK

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Version	Old Version 7	New Version 8
Changes made by	Tom Williams	Tom Williams
Saved on	Sept 24, 2021	Sept 27, 2021

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