Deletes the transaction, batch, or master file record. When clicked, users will be prompted with: "Are you sure you want to delete this record?". Click "OK" to confirm, or "Cancel" to return without deleting. 

_{WARNING: Records cannot be recovered once they are deleted!}

 If the Receipt Transaction was linked to a PO #, the PO will be updated to reflect the changes.

 Displays a drop down menu of related actions. The list of options includes:

• IQ: PO Linked Transactions - Opens the "PO Linked Transactions" inquiry showing the Purchase Order and all AP Invoices, AP Credit Memos, and Inventory Receipts associated with it.
• Change Ship To - Opens the 'Change Ship To' window allowing users to change the Ship To address for this Purchase Order. 

 Allows users to select the type of transaction or record they want to add.

The list contains all the 'Active' Receipt Transaction Class IDs displayed as [TransactionType] - [ClassID]. For example: "Receipt - Packaging".

Note: The Transaction Class will not display after the Transaction Type if the Class ID is named "Default" 

 Opens the Notes dialog, filtered for the appropriate Note Type(s). From here, users can add, review, or edit Notes associated with the record. This icon is always enabled. 

Notes are used throughout the application to add additional details to Master Files and Transactions. Transactions and Master Files that support Notes store the text of the note in one or more 'Note Types' as a way to classify/organize notes. 

 Opens the Print dialog window, where transaction and/or analysis reports can be downloaded, printed and/or emailed. 

When clicked, all the Reports that launch from the Print Dialog that are assigned to this page, and that the user has rights to (if Report Data Access is enabled) are displayed.

 Adds a blank line in the grid to allow for data entry. If a valid Item ID is entered, the line will be saved. If not, the 'Item Lookup' window will open allowing users to search for the Item. This toolbar icon is only enabled when the transaction status is New.

Opens the mass update dialog, which allows to mass update the following properties: 

• Transaction
  • Warehouse Lot - This may only be updated if the Site is warehouse lot tracked and if the Status of the transaction is 'New'. Else the message "Warehouse Lot may only be updated for transactions in the status of New." will be displayed on Save.
• Production Batch Properties
  • Batch Class, Batch Date, Expiration Date, Production Batch Site and Status
• Production Batch Attributes
  • Each Batch Attribute will be available
• Production Batch Certifications
  • Each applicable certification will be available
• Warehouse Lot Properties
  • Storage Begin Date - This is a date picker field that the user can select or enter a valid date.  
  • Storage Renewal Day - This must be a number between 1 - 31 that represents the day of the 'Storage Begin Date'. If a Storage Begin Date is provided and the Storage Renewal Day is blank, we will automatically calculate and assign the value.  For example, if the Storage Begin Date = 02/26/2022, the Storage Renewal Day would be 26.  Users cannot enter 0 as a value, but the property is not required and may be blank.
• Warehouse Lot Attributes 
  • Each Warehouse Lot Attribute will be available

 Displays a drop down menu of related actions. The list of options includes:

• IQ: PO Linked Lines - Opens the "PO Linked Lines" inquiry showing the Purchase Order and all the AP Invoices, AP Credit Memos, and Inventory Receipt lines associated with this Purchase Order Item.
• LV: Warehouse Lot - Opens the Warehouse Lot List View, in a new tab, filtered for the selected record's Warehouse Lot. 
• RV: Item - Open the item Record View for the selected item
• RV: Production Batch - Open the Production Batch Record View for the selected line item

 Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. 

 Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).  Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected.  

Please note that existing saved grid layouts will display the Filter Row as hidden by default.

Identifies the Item, displayed as Item ID: Item Description. This is a text box that is required. It defaults as blank and is not editable once the line item has been saved to the transaction.

When the 'Add Item' icon is clicked, users may enter all or part of an Item ID or Description and hit the Enter key on the keyboard. If a complete Item ID was entered, the line item will be saved, if not, the Item Lookup dialog box will open with a list of items containing the data entered. From the 'Item Lookup' dialog box, users may check the checkbox next to one or multiple item(s) to add to the transaction using the Save & Close button.

Items represent objects that you sell, produce, and/or purchase that are tracked within the system. They are used on Sales, Inventory, Fisherman Accounting and Purchasing transactions.

The lookup contains a list of all active Inventory type Items in the Items Master File.

 Selecting an Item will default the 'Inventory Unit UOM' and 'Inventory Weight UOM' properties specified on the Item Record View.

Database Fields: ERPx_IMItem.ItemID:ItemDescription, ERPX_IMTransactionDetail.ItemSK 

Identifies an alternate comment/description for a line item. This is most commonly used to either identify the Vendor's Item ID or to add more clarity to a generic/bulk Item ID.  This is text box that is not required. For transactions that are not linked to a Purchase Order this defaults as blank. For transactions that were auto created from an AP transaction this defaults from the source transaction lines 'Line Comment'. For manually entered transactions that are assigned with a PO #, this will default from 'Line Comment' on the PO Line Item. This value can always be overwritten.

This is not required and is always editable, even after the transaction is posted. If entered, it must be <=100 characters.

When Receipts are loaded from a PO, this will default as the 'Line Comment' on those transactions.

Database Fields: ERPX_IMTransactionDetail.LineComment, ERPx_APPoLine.LineComment

Identifies an alternate item description for a line item. This is most commonly used to either identify the Vendor's Item Description or to add more clarity to a generic/bulk Item ID. This is not required, is always editable until the transaction is Approved or Posted, and defaults as follows:

1. For line items that are manually added this default as blank.

Database Fields: ERPX_IMTransactionDetail.LineDescription, ERPx_APPoLine.LineDescription

Identifies the Line # for each Transaction Line Item. The Line # sets the sort of the items on grids, list views, inquiries, and reports. This is an editable text box that defaults to the next available base-10 number. It is required, and is editable while the transaction is in a Status of "New". To re-sequence the lines, edit one or more lines with a new positive number that would put the line item where you want it sorted, and click the Save button. On save, the line items will be resorted, and the Ln. values will be re-set to base-10 values.

For example, if you had line items 10, 20, and 30 and you wanted the last one (Ln. 30) to be second, you could edit the value to any number between 10 and 20 (i.e., 15) and on save the lines would be sorted in the new sequence (10, 15, and 30) and then all Ln.'s would be re-set to base 10 numbers (10, 20, 30).

Database Field: ERPx_IMTransactionDetail.LineNumber

Displays the Market Cost assigned to the item or lot. This is the Market base cost when the the Source is Base and Market layer cost when the source is Layer. This is an editable numeric textbox formatted to 2 decimals that is not required.  If entered it must be >=0 else the message "Market Cost must be greater than or equal to 0." will be displayed on Save.  It defaults based on the following:

1. If the Lot has cost history the value will display the most recent Market Cost for the lot. 
2. If it is a new Lot and the corresponding Item has a Market Cost set on the Item master file, it will default this value. 
3. Else, it will be blank. 

The Market Cost reflects the estimated "market" value for the inventory. Market Costs are typically set by taking Actual costs and adding additional components such as delivered freight, brokerage/rebate amounts, and desired profit margin. For each individual LotSK, this is calculated as the [Market Base Cost Rate] + sum of all the [Market Cost Layer Rates]. 

Market Costs are typically maintained in companies where costs and/or margin needs to be shown/used in Sales Order based on the current market value of the item, not the Actual costs.

Identifies a the Lot Owner for a line item. This is a single-select lookup that is enabled and required for all Lot Tracked Items. It defaults from the 'Default Owner' preference on the Inventory Preferences page. This field is editable until a line item has been saved.

If the transaction was created as a result of a Grower Accounting ticket that has linked inventory items, this value will default from the 'Default Lot Owner' property on the associated Grower Accounting Ticket Class record.

Owners are used to identify who owns the inventory. Additional Owners are typically added for companies that do custom processing and need to keep that inventory separate from their own. Owner is one of the 5 components that make up a unique Inventory Lot and it is required on all Inventory Lots.

The lookup contains a list of all Lot Owners.

Database Field: ERPx_IMLotOwner.OwnerName

Identifies the Production Batch ID of the Lot. This is a text box that is only required and editable for line items that are Lot Tracked. It defaults as blank and if missing the message "Complete lot information is required to save item: [ItemID]." is displayed on Save.  It is editable on transactions in a Status of 'New'. This field must be <= 50 characters. 

A Production Batch is the identifier that contains all the Traceability information (Production Batch Properties and Attributes) for Lot Tracked Items. This number stays attached to the product, even if it is transferred to another Site. Production Batch is one of the 5 components that make up a unique Inventory Lot and it is required when entering a transaction line for a Lot Tracked Item. This value will be blank and/or disabled for all non-Lot Tracked items on screens that include a Production Batch field.

Database Fields: ERPx_IMProductionLot.ProductionLotID, ERPx_IMTransactionDetail.ItemSK

Identifies the name of the Site (Warehouse) that the transaction, shipment, receipt, item, or lot is associated with. This is a single select lookup that defaults to the Site Name from the Home Tab but can be changed while the transaction is in a Status of 'New'. It is required else the message "Site is required." will be displayed on Save.

The lookup contains a blank value, the current assigned value and all 'Active' Sites. 

Database Fields: ERPx_MFSite.SiteName, ERPx_IMTransactionDetail.SiteLineSK

Identifies the number of units to be added or subtracted for the corresponding item in the inventory lot.This is a numeric text box that is required and editable only if the item is managed by 'Units Only' or 'Units and Weight'. This defaults to 0 and is always editable while the transaction is in a Status of 'New'. This can be positive or negative. This will display the number of decimals set for the selected item on the 'Unit Decimals' property on the 'Properties' tab of the Item Record View. If this field is editable, the following will be enforced:

• For an item that is fixed weight and requires whole units:

  • When Units are entered: the value will be rounded up to the nearest integer then the Weight will automatically be calculated based on the Units integer value.

• For an item that is fixed weight and does not require whole units:

  • When Units are entered: the Weight will automatically be calculated based on the Units value. The Units value does not have to be an integer.

• For an item that is variable weight and requires whole units:

  • When Units go from empty to a value: the value will be rounded up to the nearest integer then the Weight will automatically be calculated based on the Units integer value.

  • When Units go from one value to another: the value will be rounded up to the nearest integer but the Weight will NOT be recalculated.

'Units' and 'Unit UOM' fields will always display as the values entered by the user. However for consistency, Units that are saved using a UOM that is different than the 'Inventory Unit UOM' will be converted and subsequently stored in the default Inventory Unit UOM.

Database Field: ERPx_IMTransactionDetail.TransactionUnits

Identifies the unit of measure that the units are stored in (Box, Bag, Case, Each, Tote, etc.) for a line item or on the transaction. This is a single-select lookup. This field will be disabled if the item is managed by 'Weight Only' otherwise it will be enabled and is required to save a line item on transactions with a Status of 'Approved' or greater. This defaults as follows:

1. For manually entered line items that are not linked to a PO Line Item, this defaults from the 'Inventory Unit UOM' property on the 'Properties' tab of the Item Record View for the selected Item.
2. For manually entered line items that are linked to a PO #, this defaults from the UOM on the Purchase Order line item.
3. For line items that were auto created from transactions, this defaults to the UOM on the source transaction line item.

If enabled, this field will be editable while the transaction is in a Status of 'New'.

This lookup contains all 'Active' Unit UOMs on the selected Item's UOM Schedule.

A UOM is a quantity used as a standard of measurement. It identifies how much makes up "1" of the measurement. Examples include Bag, Box, Each, Kg, Lb, ext.

Database Fields: ERPx_IMUOM.UOMName, ERPX_IMItem.UOMScheduleSK, ERPx_IMTransactionDetail.TransactionUnitsUOMSK

A Warehouse Lot (aka Storage Lot) is used by 3rd party distribution sites to identify a unique quantity of product they are storing. Unlike a Production Batch number that never changes, Warehouse Lots will change as product is transferred to other Sites and/or transferred into exiting Warehouse Lots within the same Site. The 'Warehouse Lot' is one of the 5 components that make up a unique Inventory Lot and it is required when entering a transaction line on a transaction for a Warehouse Lot Tracked Site. This value will be blank and/or disabled for all non-Warehouse Lot Tracked Sites on screens that include a Warehouse Lot field. This is a text box that is only required and editable on transactions where the 'Site' is Warehouse Lot Tracked. This defaults as blank and if missing the message "Complete lot information is required to save item: [ItemID]." is displayed on Save. It is editable while the transaction is in a Status of 'New'. This must be <= 50 characters.

If the transaction was created as a result of a Grower Accounting ticket that has linked inventory items, this value will default from the 'Create Warehouse Lot As' property on the associated Grower Accounting Ticket Class record.

Database Field: ERPx_IMWarehouseLot.WarehouseLotID

Identifies the weight amount to be added or subtracted for the corresponding item in the inventory lot. This is a numeric text box that is required and editable only if the item is managed by 'Weight Only' or 'Units and Weight'. This defaults to 0 and is always editable while the transaction is in a Status of 'New'. This can be positive or negative. This will display the number of decimals set for the selected item on the 'Weight Decimals' property on the 'Properties' tab of the Item Record View. If this field is editable, the following will be enforced:

• For an item that is fixed weight and requires whole units:

  • When Weight is entered: the value will be rounded up to the nearest Weight that results in a whole Unit then the Units will automatically be calculated based on the Weight value.

• For an item that is fixed weight and does not require whole units:

  • When Weight is entered: the Units will automatically be calculated based on the Weight value. The Weight value does not have to result in an integer Units value. However, because the Units and Weight values round to two decimal places, if the rounded Units value produced by the weight value does not convert to equal the weight value, the weight value will automatically update to equal the converted value of the units since the item is a fixed weight item.

• For an item that is variable weight and requires whole units:

  • When Weight goes from empty to a value: the Units will automatically be calculated based on the Weight value and then be rounded to the next whole Unit. Weight will remain as the user entered Weight, per the Item's 'Weight Decimals'.
    

  • When Weight goes from one value to another: the Units will NOT be recalculated.

'Weight' and 'Weight UOM' fields will always display as the values entered by the user. However, for consistency, weight that is saved using a UOM different than the 'Inventory Weight UOM' will be converted and subsequently stored in the default Inventory Weight UOM.

Database Field: ERPx_IMTransactionDetail.TransactionWeight

Identifies the unit of measure that the weight is stored in (Lbs, Kg, Oz, Ton, etc.) for a line item or on the transaction. This is a single-select lookup. This field will be disabled if the item is managed by 'Units Only' otherwise it will be enabled and is required to save a line item on transactions with a Status of 'Approved' or greater. This defaults as follows:

1. For manually entered line items that are not linked to a PO Line Item, this defaults from the 'Inventory Weight UOM' property on the 'Properties' tab of the Item Record View for the selected Item.
2. For manually entered line items that are linked to a PO #, this defaults from the UOM on the Purchase Order line item.
3. For line items that were auto created from transactions, this defaults to the UOM on the source transaction line item.

If enabled, this field will be editable while the transaction is in a Status of 'New'.

This lookup contains all 'Active' Weight UOMs on the selected Item's UOM Schedule

A UOM is a quantity used as a standard of measurement. It identifies how much makes up "1" of the measurement. Examples include Bag, Box, Each, Kg, Lb, ext.

Database Fields: ERPx_IMUOM.UOMName, ERPX_IMItem.UOMScheduleSK, ERPx_IMTransactionDetail.TransactionWeightUOMSK