The Inventory Receipt Transaction Record View allows users to record the receipt of inventory from an outside entity. This transaction allows multiple line items to be received into a single site. The 'Include open Receipt transactions in Available balances' preference will determine whether Available balances are updated before the transaction is posted. Once the transaction is posted, it will update the On Hand lot balance of the item(s).

To view the help page for the NorthScope 2.0 IM Receipt Record View, please click here: Receipt Transaction Record View

Software Version: 2021.11.24 and newer

Table of Contents

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Toolbar Icons

Description

Delete

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	Delete - RV Header 3.0
	Delete - RV Header 3.0
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If the Receipt Transaction was linked to a PO #, the PO will be updated to reflect the changes.

Help

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	Help - Global 3.0
	Help - Global 3.0
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More Actions

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	More Actions - Global 3.0
	More Actions - Global 3.0
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IQ: PO Linked Transactions - Opens the "PO Linked Transactions" inquiry showing the Purchase Order and all AP Invoices, AP Credit Memos, and Inventory Receipts associated with it.
Change Ship To - Opens the 'Change Ship To' window allowing users to change the Ship To address for this Purchase Order.

New

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	New - Multi-Select Trans Type - Global 3.0
	New - Multi-Select Trans Type - Global 3.0
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The list contains all the 'Active' Receipt Transaction Class IDs displayed as [TransactionType] - [ClassID]. For example: "Receipt - Packaging".

Note: The Transaction Class will not display after the Transaction Type if the Class ID is named "Default"

Notes

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	Notes - Global 3.0
	Notes - Global 3.0
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	Def - Notes
	Def - Notes
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Print

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	Print - LV 3.0
	Print - LV 3.0
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Process Correction

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	Process Correction

This toolbar icon is only displayed when a correction has been processed from the Void/Correct page. Users can make any edits to the transaction prior to clicking Process Correction. When this icon is clicked, the changes displayed will be the difference between the original and the new transaction. If the transaction was not updated, the message "No changes have been made and a correction cannot be processed. Please either make changes or delete the transaction." will be displayed when the icon is clicked. Once clicked, the icon is hidden.

- RV Header
	Process Correction - RV Header
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Save

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	Save - RV Header 3.0
	Save - RV Header 3.0
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Save & Close

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	Save & Close - RV Header 3.0
	Save & Close - RV Header 3.0
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Home Tab

REC#: [TransID] PO#: [PO] REQ#: [REQ#] [Received From]

Fields

Description

Comment

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	Comment - Header
	Comment - Header
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This is text box is not required but if entered, it must be <=150 characters. This defaults as follows:

From the 'Comment' on the source AP Invoice/Credit memo for Receipts auto-created from a source AP Transaction.
From the 'Comment' on the source PO # if one exists.
As blank for manually entered Receipts that are not linked to a PO #.

The 'Comment' can be overwritten and is always editable even after the transaction is posted

Database Field: ERPx_IMTransactionHeader.Description

Date

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	Doc Date
	Doc Date
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This is a date picker that defaults to today's date for manually entered transactions or from the source AP Transaction for transactions created from an AP Invoice/Credit Memo. This is required and if missing, the message "Transaction Date is required." will be displayed on Save.

The Date must be on or before the GL Date when Approving or Posting the transaction. If not, the message "The GL Date must be on or after the Transaction Date." will be displayed on Save. This is editable while the transaction is in a Status of "New".

Database Field: ERPx_IMTransactionHeader.TransactionDate

PO #

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	Def - Purchase Order #
	Def - Purchase Order #
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This is a text box that is not required and is editable when the transaction is in a Status of "New". If a valid PO# is not entered, the 'PO # lookup' will open to provide a way to search for "valid" PO's.

Once a valid PO# has been selected, or manually entered, all the Purchase Order line items (with a remaining quantity) that are not already on the transaction will be auto-added to the transaction and both the 'PO #' and 'Rec. From' values will be set and disabled.

A 'PO #' is considered valid for Receipts based on:

The 'PO Type' of the Purchase Order
1. PO Type of "Multiple Invoices and Receipts" are always considered
2. PO Type of "Single Invoice and Receipt" are considered if the Purchase Order has not been assigned to an IM Receipt
The 'Status' of the Purchase Order
1. New - Only if the 'First Status POs can be Received or Invoiced' property on the Purchase Order Class is set to "New".
2. Released - always considered valid
3. Closed - Never considered valid

Database Fields: ERPx_APPoHeader.PurchaseOrderID, ERPx_IMTransactionHeader.POHeaderSK

Rec. From

Identifies the name of the entity (Vendor, Fisherman, Grower, etc.) the product was received from.

This is text box that is only required if a PO # has been entered and it defaults as:

Blank for manually entered Receipts
The 'Vendor Name' from the source AP Invoice/Credit Memo if the receipt was auto created.
The 'Vendor Name' from the source PO # if a valid PO # is assigned.

This is editable when the transaction is in a Status of "New" for Receipts that are not linked to a PO #. For Receipts that are linked to a PO #, this is not editable.

This value will be stamped on the Production Batch for all lot tracked items when the transaction is saved as Ready to Post/Posted.

Database Fields: Database Field: ERPx_IMTransactionHeader.RecFrom

Reference

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	Reference
	Reference
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This is text box that defaults to blank and is not required, but if entered, it must be <=100 characters. This is always editable even after the transaction is posted.

The Reference will not default from the Reference on a linked Purchase Order. These are treated as separate reference fields.

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	Def - Reference #
	Def - Reference #
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Database Field: ERPx_IMTransactionHeader.Reference

Site Name

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	Site
	Site
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This is single select lookup that is required and defaults in the following sequence:

From the Site assigned to the linked PO (if a PO # is entered for this transaction)
Otherwise, blank for the user to select the required value.

This is editable while the transaction is in a Status of "New" and a

The Site can be changed; it is not restricted to the Site on the linked Purchase Order.

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	Def - Site
	Def - Site
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This lookup contains a blank value, the current assigned value, and a list of all active Sites.

Database Fields: ERPx_IMTransactinHeader.SiteSK, ERPx_MFSite.SiteID

Status

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	Status
	Status
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This is a single-select lookup that is required. It defaults as "New" and is always editable.

The Statuses that apply to transactions in this Record View include:

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	Def - Status - New
	Def - Status - New
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	Def - Status - Approved
	Def - Status - Approved
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	Def - Status - Ready to Post
	Def - Status - Ready to Post
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Database Fields: ERPx_IMTransactionHeader.TransactionStatusSK

Properties Tab

Fields

Description

Group: 1

GL Date

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	GL Date
	GL Date
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This is a date picker that defaults as blank and is required to Approve or Post the transaction. If it has not been manually assigned, it will be automatically set to match the transaction's 'Date' when the transaction is saved with a Status of either Approved or Ready to Post. The GL Date must be on or after the transaction's 'Date' when Approving or Posting the transaction. If not, the message "The GL Date must be on or after the Doc Date." will be displayed on Save. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_IMTransactionHeader.GLDate

Transaction Date

This is a non-editable control that shows the 'Transaction Date' from the Home Tab. This is informational only from here.

Database Field: ERPx_IMTransactionHeader.TransactionDate

Auto-Create New Lots

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	Auto Create New Lots
	Auto Create New Lots
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This is a single-select lookup that is required. It defaults from the 'Auto-Create New Lots' property in the 'Properties' tab of the associated Transaction Class Record View. This field is always editable while the transaction is in a Status of 'New'. If set to "Not Allowed" and the transaction would result in the creation of a new inventory lot, the message "Lots would be created when Auto-Create Lots is Not Allowed" will be displayed on Save.

This lookup contains the values in the IMAutoCreateNewLots Enumeration Class.

Database Field: ERPx_IMTransactionHeader.AutoCreateLotsEN

Negative Available Balances

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	Negative Available Balances
	Negative Available Balances
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This is a single-select lookup that is required. It defaults from the 'Negative Available Balances' property in the 'Properties' tab of the associated Transaction Class Record View. This field is always editable while the transaction is in a Status of 'New'. If set to "Not Allowed" and the transaction would result in an inventory lot with a negative available balance, the message "Lot balances would be negative when set to Not Allowed" will be displayed on Save.

This lookup contains the values in the IMAllowNegativeAvailableBalances Enumeration Class.

If Sales Order allocation preferences are set to either “Available Only” or “Available and On Hand” and a Sales order has been allocated prior to a user updating the Inventory “Negative Available Balances” property, it is possible to draw the lots negative.

Database Field: ERPx_IMTransactionHeader.NegativeBalancesEN

Group: 2

Created

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	Created
	Created
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This is a system assigned value and is never editable by a user. This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.CreatedDate

Created By

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	Created By
	Created By
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This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.CreatedBy

Last Updated

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	Last Updated
	Last Updated
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This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.LastUser

Last Updated By

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	Last Updated By
	Last Updated By
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This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.LastUser

Group: 3

Void Date

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	Void Date
	Void Date
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This is a non-editable text box that is not required.

Database Field: ERPx_IMTransactionHeader.VoidDate

Voided By

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	Voided By
	Voided By
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This is a non-editable text box that is not required.

Database Field: ERPx_IMTransactionHeader.VoidedBy

Group: 4

Transaction Class ID

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	Transaction Class
	Transaction Class
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This is required and comes from the 'Receipt Class' selected when the transaction was initially created or from the Receipt Class set as the Receipt 'Transaction Default' for Receipts that were auto created. This is not editable.

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	Def - Transaction Class - General
	Def - Transaction Class - General
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Database Field: ERPx_IMTransactionHeader.TransactionClassSK, ERPx_IMTransactionClass.TransactionClassID

Linked AP Transaction ID

Identifies the transaction ID for the AP Invoice/Credit Memo transaction that is linked to this transaction. This is not required and not editable. This will be populated if a Receipt was created from the AP Invoice/Credit Memo or if the AP Invoice/Credit Memo was created from the Receipt. If a Receipt was linked but was either deleted or voided, the link will be removed.

Transaction SK

Identifies the SK value of the Transaction. This is a non-editable text box that is informational only.

Database Field: ERPx_IMTransactionHeader.TransactionHeaderSK

Attributes Tab

Fields

Description

Attributes

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	Attribute - Attribute
	Attribute - Attribute
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The Attributes displayed here are setup and assigned in the Attributes section of the Company module (Company → Setup → Attributes → Inventory).

Required

A non-editable text box that shows whether the Attribute Value is required or not. If the Attribute Value is required, it will display "Yes". If it is optional, it will display as blank. This value is only editable from the 'Assign Attribute Rules' page (Company → Setup → Attributes → Inventory → Transactions hyperlink → Inventory - Receipt).

Value

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	Attribute - Value
	Attribute - Value
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This is editable if the Transaction Class property 'Allow Attribute Edit After Approval' is set to "Yes".

Page Details

Toolbar Icons

Description

Add Item

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	Add Item - RV Grid 3.0
	Add Item - RV Grid 3.0
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This toolbar icon is only enabled when the transaction status is New.

Column Filter Show/Hide

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	Column Filter Show/Hide - Global
	Column Filter Show/Hide - Global
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Excel

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	Excel - RV Header 3.0
	Excel - RV Header 3.0
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Group By Show/Hide

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	Group By Show/Hide - Global
	Group By Show/Hide - Global
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Mass Update

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	Mass Update - Global 3.0
	Mass Update - Global 3.0
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Transaction
- Warehouse Lot - This may only be updated if the Site is warehouse lot tracked and if the Status of the transaction is 'New'. Else the message "Warehouse Lot may only be updated for transactions in the status of New." will be displayed on Save.
Production Batch Properties
- Batch Class, Batch Date, Expiration Date, Production Batch Site and Status
Production Batch Attributes
- Each Batch Attribute will be available
Production Batch Certifications
- Each applicable certification will be available

More Actions

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	More Actions - Global 3.0
	More Actions - Global 3.0
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IQ: PO Linked Lines - Opens the "PO Linked Lines" inquiry showing the Purchase Order and all the AP Invoices, AP Credit Memos, and Inventory Receipt lines associated with this Purchase Order Item.
LV: Warehouse Lot - Opens the Warehouse Lot List View, in a new tab, filtered for the selected record's Warehouse Lot.
RV: Item - Open the item Record View for the selected item
RV: Production Batch - Open the Production Batch Record View for the selected line item

Quick Column Filter

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	Quick Column Filter
	Quick Column Filter
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Remove Items

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Remove Items - RV Grid 3.0
Remove Items - RV Grid 3.0
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Saved Layouts

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	Column Layouts for Framework 3.0 - Global
	Column Layouts for Framework 3.0 - Global
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Fields

Description

Checkbox

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	Checkbox
	Checkbox
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Item

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	Item ID & Item Description
	Item ID & Item Description
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This is a text box that is required. It defaults as blank and is not editable once the line item has been saved to the transaction.

When the 'Add Item' icon is clicked, users may enter all or part of an Item ID or Description and hit the Enter key on the keyboard. If a complete Item ID was entered, the line item will be saved, if not, the Item Lookup dialog box will open with a list of items containing the data entered. From the 'Item Lookup' dialog box, users may check the checkbox next to one or multiple item(s) to add to the transaction using the Save & Close button.

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	Def - Item
	Def - Item
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Database Fields: ERPx_IMItem.ItemID:ItemDescription, ERPX_IMTransactionDetail.ItemSK

Line Comment

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	Line Item Comment
	Line Item Comment
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This is text box that is not required. For transactions that are not linked to a Purchase Order this defaults as blank. For transactions that were auto-created from an AP transaction this defaults from the source transaction lines 'Line Comment'. For manually entered transactions that are assigned with a PO #, this will default from 'Line Comment' on the PO Line Item. This value can always be overwritten.

This is not required and is always editable, even after the transaction is posted. If entered, it must be <=100 characters.

When Receipts are auto-created from an AP Transaction, this will default as the 'Line Comment' on those transactions. This feature has not been implemented yet.

When Receipts are loaded from a PO, this will default as the 'Line Comment' on those transactions.

Database Fields: ERPX_IMTransactionDetail.LineDescription, ERPx_APPoLine.LineDescription

Ln.

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	Ln. - RV Items Grid
	Ln. - RV Items Grid
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This is an editable text box that defaults to the next available base-10 number. It is required, and is editable while the transaction is in a Status of "New". To re-sequence the lines, edit one or more lines with a new positive number that would put the line item where you want it sorted, and click the Save button. On save, the line items will be resorted, and the Ln. values will be re-set to base-10 values.

For example, if you had line items 10, 20, and 30 and you wanted the last one (Ln. 30) to be second, you could edit the value to any number between 10 and 20 (i.e., 15) and on save the lines would be sorted in the new sequence (10, 15, and 30) and then all Ln.'s would be re-set to base 10 numbers (10, 20, 30).

Database Field: ERPx_IMTransactionDetail.LineNumber

PO Ln.

Identifies the Purchase Order line item that the Receipt line item is linked to. This is a single-select lookup that is not required. If a 'PO #' is entered/selected for this transaction, as line items are added to the Receipt, if they are also on the Purchase Order, this will default from the Purchase Order's 'Ln.' as [PO#]: [Ln]. This is editable while the transaction is in a Status of "New".

The lookup contains a blank value, the current assigned value, and a list of all the Purchase Order Line Numbers (from the PO # assigned to this transaction) that matches the selected Item ID.

When AP Invoices, Credit Memos, and IM Receipts are loaded from a PO, this will default from the 'Ln.' of the Purchase Order Item.

Database Field: ERPx_IMTransactionDetail.PoLnSK

Owner

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	Owner - Item
	Owner - Item
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This is a single-select lookup that is enabled and required for all Lot Tracked Items. It defaults from the 'Default Owner' preference on the Inventory Preferences page. This field is editable until a line item has been saved.

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	Def - Owner
	Def - Owner
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The lookup contains a list of all Lot Owners.

Database Field: ERPx_IMLotOwner.OwnerName

Production Batch

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	Production Batch
	Production Batch
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This is a text box that is only required and editable for line items that are Lot Tracked. It defaults as blank and is editable on transactions in a Status of 'New'. This field must be <= 50 characters.

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	Def - Production Batch
	Def - Production Batch
nopanel	true

Database Fields: ERPx_IMProductionLot.ProductionLotID, ERPx_IMTransactionDetail.ItemSK

Units

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	Units - Inventory
	Units - Inventory
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This is a numeric text box that is required and editable only if the item is managed by 'Units Only' or 'Units and Weight'. This defaults to 0 and is always editable while the transaction is in a Status of 'New'. This can be positive or negative. This will display the number of decimals set for the selected item on the 'Unit Decimals' property on the 'Properties' tab of the Item Record View.

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	Def - Units- Inventory Calculations
	Def - Units- Inventory Calculations
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'Units' and 'Unit UOM' fields will always display as the values entered by the user. However for consistency, Units that are saved using a UOM that is different than the 'Inventory Unit UOM' will be converted and subsequently stored in the default Inventory Unit UOM.

Database Field: ERPx_IMTransactionDetail.TransactionUnits

Units UOM

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	UOM - Units
	UOM - Units
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This is a single-select lookup. This field will be disabled if the item is managed by 'Weight Only' otherwise it will be enabled and is required to save a line item on transactions with a Status of 'Approved' or greater. This defaults as follows:

For manually entered line items that are not linked to a PO Line Item, this defaults from the 'Inventory Unit UOM' property on the 'Properties' tab of the Item Record View for the selected Item.
For manually entered line items that are linked to a PO #, this defaults from the UOM on the Purchase Order line item.
For line items that were auto created from transactions, this defaults to the UOM on the source transaction line item.

If enabled, this field will be editable while the transaction is in a Status of 'New'.

This lookup contains all 'Active' Unit UOMs on the selected Item's UOM Schedule.

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	Def - UOM
	Def - UOM
nopanel	true

Database Fields: ERPx_IMUOM.UOMName, ERPX_IMItem.UOMScheduleSK, ERPx_IMTransactionDetail.TransactionUnitsUOMSK

Warehouse Lot

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	Def - Warehouse Lot
	Def - Warehouse Lot
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This is a text box that is only required and editable on transactions where the 'Site' is Warehouse Lot Tracked. This defaults as blank and is editable while the transaction is in a Status of 'New'. This must be <= 50 characters.

Weight

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	Weight - Inventory
	Weight - Inventory
nopanel	true

This is a numeric text box that is required and editable only if the item is managed by 'Weight Only' or 'Units and Weight'. This defaults to 0 and is always editable while the transaction is in a Status of 'New'. This can be positive or negative. This will display the number of decimals set for the selected item on the 'Weight Decimals' property on the 'Properties' tab of the Item Record View.

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	Def - Weight - Inventory Calculations
	Def - Weight - Inventory Calculations
nopanel	true

'Weight' and 'Weight UOM' fields will always display as the values entered by the user. However, for consistency, weight that is saved using a UOM different than the 'Inventory Weight UOM' will be converted and subsequently stored in the default Inventory Weight UOM.

Database Field: ERPx_IMTransactionDetail.TransactionWeight

Weight UOM

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	UOM - Weight
	UOM - Weight
nopanel	true

This is a single-select lookup. This field will be disabled if the item is managed by 'Units Only' otherwise it will be enabled and is required to save a line item on transactions with a Status of 'Approved' or greater. This defaults as follows:

For manually entered line items that are not linked to a PO Line Item, this defaults from the 'Inventory Weight UOM' property on the 'Properties' tab of the Item Record View for the selected Item.
For manually entered line items that are linked to a PO #, this defaults from the UOM on the Purchase Order line item.
For line items that were auto created from transactions, this defaults to the UOM on the source transaction line item.

If enabled, this field will be editable while the transaction is in a Status of 'New'.

This lookup contains all 'Active' Weight UOMs on the selected Item's UOM Schedule

Insert excerpt

	Def - UOM
	Def - UOM
nopanel	true

Database Fields: ERPx_IMUOM.UOMName, ERPX_IMItem.UOMScheduleSK, ERPx_IMTransactionDetail.TransactionWeightUOMSK

Version	Old Version 30	New Version 31
Changes made by	Emma Greenwood	Emma Greenwood
Saved on	Nov 29, 2021	Jan 11, 2022

Versions Compared

Key

Home Tab

Properties Tab

Attributes Tab

Page Details

Related Topics

Page Definitions

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Versions Compared

Key

Home Tab

Properties Tab

Attributes Tab

Page Details

Related Topics

Page Definitions