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	Def - Vendor
	Def - Vendor
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The purpose of the Vendor Record View is to enter and edit Vendor records. From here, users can add, edit, remove, and activate/inactivate these records.

Software Version: 2023.0608.30 31 and newer

Table of Contents

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	Column Layouts for Framework 3.0 - Global
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Fields

Description

Properties

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	Properties - RV
	Properties - RV
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Value

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	Value - RV
	Value - RV
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Group: ID and Descriptions

Vendor ID

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	Def - Vendor ID
	Def - Vendor ID
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This is a text box that defaults to blank for new records, is required and must be <= 50 characters. If not assigned, the message "Vendor Processing Failed: ([VendorID]): Vendor ID is required." will be displayed on Save. This value must be unique across all AP Vendor, Fishermen, Tender, and Loan accounts. If not unique, the message "Vendor Processing Failed: ([VendorID]): Duplicate Vendor IDs are not allowed." will be displayed on Save. This is always editable, but only in systems that are not integrating Vendors with a third party system. To be editable, the "Vendor" 'Transaction Type on both the 'Inbound to NorthScope' and 'Outbound from NorthScope' Integration Modes must be set to "None" on the Integration Configuration page.

Database Field: ERPx_APVendor.VendorID

Vendor Name

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	Def - Vendor Name
	Def - Vendor Name
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This is a text box that defaults to blank, is required and must be <=100 characters. If not assigned, the message "Vendor Processing Failed: ([VendorName]): Vendor Name is required." will be displayed on Save. This is always editable.

Database Field: ERPx_APVendor.VendorName

Payment Name

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	Def - Payment Name
	Def - Payment Name
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This is a text box that defaults to the Vendor Name but is not required. If entered, it must be <=150 characters. This is always editable.

Database Field: ERPx_APVendor.CheckName

Group: Configuration

Vendor Class ID

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	Def - Vendor Class ID
	Def - Vendor Class ID
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This is a single-select lookup that defaults to blank but is required. If missing, the message "Vendor Processing Failed: ([VendorID]): Vendor Class is required." will be displayed on Save. This field is always editable but changing it will not update any of the default vendor properties or accounts that are assigned on the new Vendor Class.

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' records in the Vendor Class master file.

Database Fields: ERPx_APVendorClass.ClassDescription, ERPx_APVendor.VendorClassSK

Vendor Attribute Class

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	Def - Attribute Class
	Def - Attribute Class
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This is a single-select lookup that defaults from the Attribute Class assigned to the 'Vendor Class' but is not required, but without it, attribute values cannot be assigned or edited for this account. This is always editable.

The lookup contains a blank value, the current assigned value, and a list of all the 'Attribute Classes' with an 'Attribute Type' of "Vendor Attribute Class".

Database Field: ERPx_APVendor.AttributeClassSK

Payment Terms

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	Def - Payment Terms
	Def - Payment Terms
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This This is a single-select lookup that defaults from the Payment Terms assigned to the 'Vendor Class'. This is required and is always editable. If missing, the message "Vendor Processing Failed: ([VendorID]): Payment Terms is required." will be displayed on Save. When a new Vendor record is created, if there is no Payment Terms value set on the Vendor Class and a Payment Terms value is not manually selected, the message "There is no Payment Terms set on the Vendor Class for this Vendor and Payment Terms is required. Please select a value from the Payment Terms property for the Vendor.” will be displayed on Save.

The lookup contains a blank value, the current assigned value, and a list of all the 'ActiveActive' Payment Terms.

Database Fields: ERPx_MFPaymentTerms.PaymentTermName, ERPx_APVendor.PaymentTermSK

Currency

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	Def - Currency
	Def - Currency
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This is a single-select lookup that defaults from the Currency assigned to the 'Vendor Class'. This is required and editable until the Vendor is assigned to a transaction. If missing, the message "Vendor Processing Failed: ([VendorID]): Currency is required." will be displayed on Save.

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Company Currencies.

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_MFDataEntityCompanyCurrency.CurrencySK, ERPx_APVendor.CurrencySK

1099 Type

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	Def - 1099 Type
	Def - 1099 Type
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This is a single-select lookup to assign the '1099 Type & Box' property for the Vendor. This is required, is always editable, and defaults to "No 1099".

This lookup contains all the values in the ERPx_APTenNinetyNineType table.

Database Field: ERPx_APVendor.TenNinetyNineTypeSK

Vendor Account

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	Def - Vendor Account
	Def - Vendor Account
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This is text box to assign the account number associated with the Vendor. This defaults to blank and is not required, but if entered, it must be <=25 characters. This is always editable. This is not visible until after the record is initially saved.

Database Field: ERPx_APVendor.VendorAccount

Group: Default Address

1099

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	Def - Default Address 1099
	Def - Default Address 1099
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This is a single-select lookup to assign the Address ID that contains the address used for 1099s.

This is not editable on new records until they are initially saved. Then, this defaults to 'PRIMARY' but is always editable.

The lookup contains the current assigned value and a list of all the 'Active' vendor Address IDs for the current Vendor.

Database Field: ERPx_APVendorAddress.Is1099Default

Payment

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	Def - Default Address Payment
	Def - Default Address Payment
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This is a single-select lookup to assign the Address ID that contains the address used for Payments.

This is not editable on new records until they are initially saved. Then, this defaults to 'PRIMARY' but is always editable.

The lookup contains the current assigned value and a list of all the 'Active' vendor Address IDs for the current Vendor.

Database Field: ERPx_APVendorAddress.IsPaymentDefault

Physical

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	Def - Default Address Physical
	Def - Default Address Physical
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This is a single-select lookup to assign the Address ID that contains the address used for the physical location.

This is not editable on new records until they are initially saved. Then, this defaults to 'PRIMARY' but is always editable.

The lookup contains the current assigned value and a list of all the 'Active' vendor Address IDs for the current Vendor.

Database Field: ERPx_APVendorAddress.IsPhysicalDefault

Group: Tax

Tax ID

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	Def - Tax ID
	Def - Tax ID
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This is text box to assign the Tax ID associated with the Vendor. This defaults to blank and is not required but if a value is entered it must be <=15 characters. This is always editable.

Database Field: ERPx_APVendor.TaxID

Tax Registration

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	Def - Tax Registration
	Def - Tax Registration
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This is text box to assign the tax registration number associated with the Vendor. This defaults to blank and is not required but if a value is entered it must be <=25 characters. This is always editable.

Database Field: ERPx_APVendor.TaxRegistration

Group: Other

Hold

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	Def - On Hold - Vendor
	Def - On Hold - Vendor
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This is a single-select standard lookup to select if the Vendor's account should be placed on hold or not.

The lookup contains the values 'Yes' or 'No' and defaults to 'No'. If set to 'Yes' then new transactions can be entered for the Vendor but payments cannot be issued to them. If set to 'No' then the record is not on hold and can be freely used. This field is always editable.

Database Field: ERPx_APVendor.IsOnHold

Inactive

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	Def - Inactive
	Def - Inactive
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This is a single-select standard lookup to select if the Vendor's account is active or not.

The lookup contains the values 'Yes' or 'No' and defaults to 'No'. If set to 'Yes' then the record is "Inactive" and will not be included in look-ups for transactions or other master files. If set to 'No' then the record is "Active" and can be freely used. This field is always editable.

Only Vendors with no open transactions/ balances can be set to Inactive, otherwise the message "Vendor Name([VendorID]) has a balance or is on an open transaction and cannot be saved as Inactive" will be displayed. This is not visible until after the record is initially saved.

Database Field: ERPx_APVendor.IsInactive

Addresses Tab

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Remove Items

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	Remove Items - RV Grid 3.0
	Remove Items - RV Grid 3.0
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When attempting to delete a Vendor Fisherman, Fisherman & Tender, and Tender address or Loan address configured for ACH, the message "[Vendor Name]: has an address, [Address ID], that has been used for ACH. Please navigate to the Fisherman ACH configuration page (Fisherman Accounting > Configuration > Fisherman ACH) to remove the record prior to deleting the address record." will be displayed when Remove Items is clicked.

When attempting to delete a Vendor address configured for ACH, the message "[Vendor Name]: Address [Address ID] cannot be deleted because it is configured for ACH" will be displayed when Remove Items is clicked.

When attempting to delete a Vendor Address that is set as default the message "[Vendor Name] [Vendor ID]: Address [AddressID] is the [Default address type] address and cannot be deleted." will be displayed when Remove Items is clicked.

Additionally when attempting to delete a Vendor Address that has been used on a check, the message "[Vendor Name] [Vendor ID]: Address [AddressID] has been used on Checks and cannot be deleted." when Remove Items is clicked.

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	Column Layouts for Framework 3.0 - Global
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Fields

Description

Checkbox

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	Checkbox (Tag)- RV
	Checkbox (Tag)- RV
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Address 1

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	Def - Address - Address Line 1
	Def - Address - Address Line 1
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This is a text box to assign/edit the 'Address 1' value for the Address ID. This defaults to blank and is not required. If entered, it must be <=75 characters. This is always editable.

Database Field: ERPx_APVendorAddress.AddressLine1

Address 2

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	Def - Address - Address Line 2
	Def - Address - Address Line 2
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This is a text box to assign/edit the 'Address 2' value for the Address ID. This defaults to blank and is not required. If entered, it must be <=75 characters. This is always editable.

Database Field: ERPx_APVendorAddress.AddressLine2

Address 3

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	Def - Address - Address Line 3
	Def - Address - Address Line 3
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This is a text box to assign/edit the 'Address 3' value for the Address ID. This defaults to blank and is not required. If entered, it must be <=75 characters. This is always editable.

Database Field: ERPx_APVendorAddress.AddressLine3

Address ID

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	Def - Vendor Address ID
	Def - Vendor Address ID
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This is a text box to assign/edit the value of the Address ID. This defaults to "Primary" and is required to be unique by Vendor (For example, every Vendor can have an Address ID of REMIT but that ID can only be used once for each Vendor account) and must be <=25 characters. This is always editable.

Database Field: ERPx_APVendorAddress.AddressID

City

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	Def - Address - City
	Def - Address - City
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This is a text box to assign/edit the 'City' value for the Address ID. This defaults to blank and is not required. If entered, it must be <=25 characters. This is always editable.

Database Field: ERPx_APVendorAddress.City

Country

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	Def - Address - Country
	Def - Address - Country
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This is a text box to assign/edit the 'Country' value for the Address ID. This defaults to blank and is not required. If entered, it must be <=50 characters. This is always editable.

Database Field: ERPx_APVendorAddress.Country

Default - 1099

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	Def - 1099 Type
	Def - 1099 Type
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This is a non-editable text box that displays as "Yes" for the Address ID assigned as the default '1099' Address ID on the Properties tab of the Vendor Record View, all other Address IDs within a Vendor will have a blank value. This field is never editable from here, but is set from the 1099 default address field on the Properties tab of the Vendor Record View or from the Mass Update on the Vendor Addresses list view.

Database Field: ERPx_APVendorAddress.Is1099Default

Default - Payment

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	Def - 1099 Type
	Def - 1099 Type
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This is a non-editable text box that displays as "Yes" for the Address ID assigned as the default 'Payment' Address ID on the Properties tab of the Vendor Record View, all other Address IDs within a Vendor will have a blank value. This field is never editable from here, but is set from the Payment default address field on the Properties tab of the Vendor Record View or from the Mass Update on the Vendor Addresses list view.

Database Field: ERPx_APVendorAddress.IsPaymentDefault

Default - Physical

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	Def - 1099 Type
	Def - 1099 Type
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This is a non-editable text box that displays as "Yes" for the Address ID assigned as the default 'Physical' Address ID on the Properties tab of the Vendor Record View, all other Address IDs within a Vendor will have a blank value. This field is never editable from here, but is set from the Physical default address field on the Properties tab of the Vendor Record View or from the Mass Update on the Vendor Addresses list view.

ERPx_APVendorAddress.IsPhysicalDefault

Default Payment Type

A single-select standard lookup to assign the default payment type for the corresponding address. The lookup contains the values "ACH" or "Check" and defaults to "Check". If set to Check, a physical check will be printed when payments are processed for this Vendor, using this address. If set to ACH, an ACH record will be created as part of an ACH batch when payments are processed for this Vendor, using this address.

To change from Check to ACH, the Address ID must be configured for ACH in the Vendor ACH list view, otherwise the message "Vendor Name (VendorID): Address ID [AddressID]: The Default Payment Type cannot be changed to ACH because the address has not been configured for ACH. Go to Purchasing > Configuration > Vendor ACH to configure this Address." will be displayed.

This field is required.

Database Field: ERPx_APVendorAddress.DefaultPaymentTypeSK

Email

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	Def - Address - Email
	Def - Address - Email
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This is a text box to assign/edit the 'email' value for the Address ID. This defaults to blank and is not required. If entered, it must be <=1,000 characters. This is always editable.

Database Field: ERPx_APVendorAddress.Email

Payment Description

An editable text box to enter the value that will display on the memo line of manual payments for the corresponding Address ID. This field is not required but if a value is entered it must be <=250 characters. This is always editable.

Database Field: ERPx_APVendorAddress.CheckDescription

Payment Name

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	Def - Payment Name
	Def - Payment Name
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This is a text box to assign/edit the value for the Payment Name that will be displayed on payments made to the vendor. This defaults from the Vendor Name entered on the Properties tab, but can be overwritten and must be <=150 characters. This is not required but without it the Payment Name field on the Properties tab will be used as the Payee on a printed check or ACH payment, but if both this field and the Payment Name on the Properties tab is blank then the Vendor Name will be used. This is always editable.

Database Field: ERPx_APVendorAddress.CheckName

Phone

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	Def - Address - Phone 1
	Def - Address - Phone 1
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This is a text box to assign/edit the 'Phone' value for the Address ID. This defaults to blank and is not required. If entered, it must be <=25 characters. This is always editable.

Database Field: ERPx_APVendorAddress.Phone1

State

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	Def - Address - State
	Def - Address - State
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This is a text box to assign/edit the 'State' value for the Address ID. This defaults to blank and is not required. If entered, it must be <=30 characters. This is always editable.

Database Field: ERPx_APVendorAddress.State

Zip

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	Def - Address - Zip
	Def - Address - Zip
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This is a text box to assign/edit the 'Zip' value for the Address ID. This defaults to blank and is not required. If entered, it must be <=15 characters. This is always editable.

Database Field: ERPx_APVendorAddress.Zip

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	Column Filter Show/Hide - Global
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	Column Layouts for Framework 3.0 - Global
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Fields

Description

Contact Type

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	Def - Contact - Type
	Def - Contact - Type
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This is a non-editable text box to display which department or classification the contact belongs to. Additional Contact Types can only be added by NorthScope support.

Database Field: ERPx_APVendorContact.ContactTypeSK

Email

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	Def - Contact - Email
	Def - Contact - Email
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This is a text box to assign/edit the value for the Contact. This defaults to blank and is not required. If entered, it must be <=1,000 characters. This is always editable.

Database Field: ERPx_APVendorContact.Email

Fax

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	Def - Contact - Fax
	Def - Contact - Fax
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This is a text box to assign/edit the value for the Contact. This defaults to blank and is not required. If entered, it must be <=25 characters. This is always editable.

Database Field: ERPx_APVendorContact.Fax

Name

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	Def - Contact - Name
	Def - Contact - Name
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This is a text box to assign/edit the value for the Contact. This defaults to blank and is not required. If entered, it must be <=100 characters. This is always editable.

Database Field: ERPx_APVendorContact.Name

Note

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	Def - Contact - Note
	Def - Contact - Note
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This is a text box to assign/edit the value for the Contact. This defaults to blank and is not required. If entered, it must be <=500 characters. This is always editable.

Database Field: ERPx_APVendorContact.Note

Phone

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	Def - Contact - Phone 1
	Def - Contact - Phone 1
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This is a text box to assign/edit the value for the Contact. This defaults to blank and is not required. If entered, it must be <=25 characters. This is always editable.

Database Field: ERPx_APVendorContact.Phone

Attributes Tab

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Attribute

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	Attribute - Attribute
	Attribute - Attribute
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The Attributes displayed here are setup and assigned in the Attributes section of the Company module (Company → Setup → Attributes → Vendors).

Required

A non editable text box that shows whether the Attribute Value is required or not. If the Attribute Value is required, it will display "Yes". If it is optional, it will display as blank. This value is only editable from the 'Assign Attribute Rules' page (Company → Setup → Attributes → Vendors → Vendor Attribute Class hyperlink).

Value

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	Attribute - Value
	Attribute - Value
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GL Accounts Tab

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Fields

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Account Type

This field contains the following account types:

Accounts Payable:

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	Def - GL Account - Accounts Payable
	Def - GL Account - Accounts Payable
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The 'Account' lookup for this 'Account Type' is a single-select load on demand lookup that contains a blank value, the current assigned value, and all the 'Active' GL Accounts. This Account is not editable on transactions.

Purchases:

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	Def - GL Account - Purchases
	Def - GL Account - Purchases
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The 'Account' lookup for this 'Account Type' is a single-select load on demand lookup that contains a blank value, the current assigned value, and all the 'Active' GL Accounts. This Account is editable on transactions.

Terms Discount Taken:

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	Def - GL Account - Terms Discount Taken
	Def - GL Account - Terms Discount Taken
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The 'Account' lookup for this 'Account Type' is a single-select load on demand lookup that contains a blank value, the current assigned value, and all the 'Active' GL Accounts. This Account is not editable on transactions.

Write Off:

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	Def - GL Account - Write Off
	Def - GL Account - Write Off
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The 'Account' lookup for this 'Account Type' is a single-select load on demand lookup that contains a blank value, the current assigned value, and all the 'Active' GL Accounts. This Account is editable when applying payments.

Account

A single-select load on demand lookup to assign the GL Account. This defaults from the value assigned on the Vendor Class and is not required to save the master file record but may be required to post a transaction. This is always editable.

The lookup contains a blank value, the current assigned value, and all the 'Active' GL Accounts.

Versions Compared

Old Version 36

New Version 37

Key

Addresses Tab

Attributes Tab

GL Accounts Tab

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