Determines if expired discounts should be applied or not. Any non-expired discounts are applied by default, but the discount amounts can be manually edited. This is a Yes/No lookup that is required. It defaults as "No" and is always editable.

Database Field: EERPx_MFTransactionBatch.ApplyExpiredDiscounts

Identifies the types of transactions to be included in the payment batch. This is a single-select standard lookup that is required to return results. This defaults to "Invoices, Credit Memos and Checks". If missing, the message "Include Transactions is required." will be displayed when the batch is built by clicking the Refresh or Save button. This field is always editable.

This lookup contains the values in the APBuildCheckInclude Enumeration Class.

Database Field: ERPx_MFTransactionBatch.APBuildCheckIncludeEN

Identifies whether payments should be applied per Document or per Vendor. One payment can be applied towards several invoices simultaneously and also several payment transactions can be used towards one invoice. This is a single-select standard lookup that is required to return results. It defaults as "Vendor" and is editable prior to building the batch (clicking the Refresh or Save button). Updating the value to "Document" will automatically update the 'Include Transactions' field to be "Invoices Only" and any Credit Memo's and Payments will be removed from the batch. After a payment batch is saved, this field is disabled.

This lookup contains the values in the MFOneCheckPer Enumeration Class.

Database Field: ERPx_MFTransactionBatch.MFOneCheckPerEN

Identifies the date the payment will be applied, formatted from the users 'Date Format' preference. This is a date picker that defaults to the current date. It is required and if missing, will default to current date on Save. This date will automatically populate the 'Payment Date' field on the Process Payments Record View. This field is editable until payments are assigned, after this the field is disabled on Save.

Note: The transactions displayed in the grid will be for Document Dates on or before the Payment Date entered.  

Database Field: EERPx_MFTransactionBatch.BatchDate

Identifies the Discount Date to use to filter transactions for the payment batch, formatted from the users 'Date Format' preference. Invoices and Credit Memos with a Discount Date on or before the defined 'Discount Date as of' field are added to the payment batch. This is a date picker that is not required to return results. This field defaults as blank and is always editable.

 Since payment transactions do not have Discount Dates, selecting a 'Discount Date as of' will not exclude payment transactions from the payment batch.

Database Field: ERPx_MFTransactionBatch.DiscountDateAsOf

Identifies the Due Date to use to filter transactions for the payment batch, formatted from the users 'Date Format' preference. Invoices and Credit Memos with a Due Date on or before the defined 'Due Date as of' field are added to the payment batch. This is a date picker that is not required to return results. This field defaults as blank and is always editable.

 Since payment transactions do not have Due Dates, selecting a 'Due Date as of' will not exclude payment transactions from the payment batch.

Database Field: ERPx_MFTransactionBatch.DueDateAsOf

Refer to this FAQ for advanced search options.

The Search field can be used to search across the following fields: 

• Vendor
• Doc No
• Transaction

Used to select a Vendor Class to filter transactions for the payment batch. This is a multi-select lookup that is not required to return results. It defaults as blank and is always editable.

The lookup contains a list of all the 'Active' Vendor Classes.

Database Fields: ERPx_MFTransactionBatch.VendorClassCSV

Provides a quick way to de-select all records for payment.

When clicked, the values in the 'Amt. to Pay' and 'Terms Discount Taken' columns will be set to 0.00.

Provides a quick way to select all records for payment.

When clicked, all the records within the filter where the 'Amt. to Pay' = 0.00 will be populated as: [Open Amt.] - [Terms Discount Taken].

This is an editable text box that defaults to 0.00 and is required to process a payment.  The amount entered cannot be greater than the 'Open Amt.' field. If so, the message "The Amount cannot be greater than is left on the transaction." will be displayed on Save.

Database Field: ERPx_MFTransactionBatchTransaction.AmountToConsume

Database Field: ERPx_APTransactionHeader.DiscountDate

Displays the amount due for payment on the transaction. This is a non-editable text box that is required. It is calculated as [Orig. Trans. Amt] - previous applications. This field is for information only and never editable. This field is not stored in the database.

For transactions that Credit the Accounts Payable Account, this field will display as positive. For transactions that Debit the Accounts Payable Account, this field will display as negative.

Displays the original discount amount. This is a non-editable text box that is not required. It defaults from the 'Discount Amount' filed on the 'Properties' tab of the Invoice Record View. This field is for information only and never editable.

Database Field: ERPx_APTransactionHeader.DiscountAmount

A non-editable text box that displays the 'Rate' (exchange rate) that applies to the 'Payment Date' from the header source transaction being applied on the 'Exchange Table' assigned to the record. This is set to 1.0000000 for all 'Payments' where the transaction Currency matches the 'Home Currency'. This is a looked-up value that is not editable from here. 

A non-editable text box to show the 'Calculation Method' being used to convert each application's currency (the 'From Currency') to the Home Currency (the 'To Currency'). This will either be "Multiply" or "Divide" and is set as follows:

• If the Payment Currency is in the Home Currency, then this will be set to "Multiply"
• If the 'From Currency' on the Exchange Table matches the 'Payment' Currency and the 'To Currency' on the Exchange Table matches the Home Currency, then the 'Calculation Method' on the transaction will match the 'Calculation Method' from the Exchange Table.
• If the 'From Currency' on the Exchange Table matches the 'Home Currency' and the 'To Currency' on the Exchange Table matches the Payment Currency, then the Inverse Exchange method will be used and the 'Calculation Method' on the transaction will be the opposite as it is on the Exchange Table.

A non-editable text box to identify if the application results in a currency gain or loss. 

If the result is positive then we have a currency gain, if it is negative, we have a currency loss, and if it is 0.00 then this line is not part of the gain/loss journal entry. 

If any of the line items have a non-zero value in this field, then a currency gain/loss journal entry will be made on save. This will always be a separate Journal Entry because it must be made in the Home Currency. The journal entry is created, using the Apply Date of each transaction that had a non-zero value as follows:

If the transaction results in a currency gain:

• Debit the Accounts Payable GL Account that was assigned to the transaction
• Credit the Company Currency's 'Realized Gain' GL Account.

If the transaction results in a currency loss:

• Debit the Company Currency's 'Realized Loss' GL Account.
• Credit the Accounts Payable GL Account that was assigned to the transaction.

A non-editable text box to show the 'Calculation Method' being used to convert each transaction's currency (the 'From Currency') to the Home Currency (the 'To Currency'). This will either be "Multiply" or "Divide" and is set as follows:

• If the Invoice/ Credit Memo transaction was in the Home Currency, then this will be set to "Multiply"
• If the 'From Currency' on the Exchange Table matches the Purchasing Currency and the 'To Currency' on the Exchange Table matches the Home Currency, then the 'Calculation Method' on the transaction will match the 'Calculation Method' from the Exchange Table.
• If the 'From Currency' on the Exchange Table matches the 'Home Currency' and the 'To Currency' on the Exchange Table matches the Purchase Currency, then the Inverse Exchange method will be used and the 'Calculation Method' on the transaction will be the opposite as it is on the Exchange Table.

Displays the discount amount that has not been used yet. This is a non-editable text box that is not required. It is calculated as [Orig. Terms Discount Amt.] - [Terms Discount Taken] if the Payment Terms of the transaction allows for discounts. Else, it will default as "0.00". This field will be automatically updated if the 'Terms Discount Taken' field is updated. This field is for information only and never editable. It is not stored in the database.

Identifies the amount of discount applied to the transaction. This is an editable text box that is not required. It defaults from the ' Terms Discount Amt. Not Taken' field when:

• The discount is not expired.
• The discount is expired, but the ‘Apply Expired Discounts’ is set to Yes.

This defaults to "0.00" if the discount is expired and the ‘Apply Expired Discounts’ is set to No. It also defaults to "0.00" when the Payment Terms of the transaction do not allow for discounts. The amount entered cannot be greater than the ' Terms Discount Amt. Not Taken' field, otherwise the message "Cannot set a Discount Amount to Take greater than is left on the transaction" will be displayed on Save.  This field is only editable if the Payment Terms of the transaction allows for discounts.

Database Field: ERPx_MFTransactionBatchTransaction.DiscountToConsume

Database Fields: ERPx_APVendor.VendorName (ERPx_APVendor.VendorID), ERPx_APTransactionHeader.VendorSK (Invoice/Credit Memo), ERPx_MFCheckbookTransaction.EntitySK (Payment)