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- Amount: This field auto-populates upon saving once line items are entered to display the total of the adjustment transaction.
- Date: This field defaults to today's date but can be edited.
- Doc No: If entered, this field requires a unique document number by transaction type to identify the adjustment.
- Status: This field is to select the status from the following options:
- New - This is the default.
- Approved - Used when there is a two-step process for finalizing transactions. Setting the status to “Approved” disables all editable fields except Status.
- Ready to Post - Used when the user is ready to post the transaction. Setting the status to “Ready to Post” disables all editable fields including status.
Adding line items
By default, new adjustments open with Click New from the grid toolbar to add blank rows for data entry. By default clicking New creates 5 blank rows for data entry. Complete the data entry by adding one line for each transaction.
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- Description: Enter the description for the adjustment. This field defaults to blank but is required in order to save the line item.
- Distributed To: Select the fisherman or tender to which the adjustment is being applied. This lookup contains all active vendors with a Vendor Type of Fisherman, Tender, or Fisherman & Tender. This field is required.
- Extended: This field is read-only and displays the product of the price per UOM and the quantity.
- Price: Enter the price for the line item. This field defaults to 0 but must be greater than 0 to save as a status of 'Approved' or greater.
- Purchase Account: Select the GL account that will be used for the credit side of the journal entry if the line item is a positive adjustment and the debit side of the journal entry if the line item is a negative adjustment. The lookup contains all active purchasing accounts. This field defaults to blank. (The Purchase Account cannot be the same as the Distributed To entity's Settlement Accrual account)
- Quantity: This field defaults to 1 and must be greater than or less than 0 to save the transaction with a status of 'Approved' or greater.
- Note: If the user wishes to record a negative adjustment, the user must use the Quantity field to record the negative (i.e. -1) and enter the absolute value of the amount to be adjusted in the Price field. For example, an adjustment of -$500 would be entered by placing a -1 in the Quantity field and a positive 500 in the price field.
Note: Additional lines can be added by clicking New grid toolbar icon.
Assigning Attributes (Optional)
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