Overview

The NorthScope Inventory module Transfer transaction allows the user to record the transfer of inventory items from one site to another. In addition, the user can record the transfer of inventory items via an in transit site using the same transaction. The transfer of items using this transaction also allows the user to track warehouse lots and product ownership. Before the transaction is posted, it will updated the available lot balance of the item(s). Once the transaction is posted, it will update the on-hand lot balance of the item(s). Once the transaction is posted, it integrates to the host system as an Inventory Transfer transaction if integration is turned on.

Prerequisites

Required Prerequisites

• Site Setup
• Item Setup

Optional Prerequisites

• Set the Inventory Preference for "Default Owner"
• Carrier Setup
• Production Lot Setup

Understanding the data flow

An Inventory Transfer transaction can be used to transfer inventory items' balance from one site to another. If the item is lot tracked and the production lot entered does not already exist, a new production lot will be created by the transaction. If the site is warehouse lot tracked and the warehouse lot entered does not already exist, a new warehouse lot will be created by the transaction. When the transaction is saved in a status less than Ready to Post, it will reduce the available balance of the From Site and will increase the available balance of the To Site. If a Ship  Via site is selected, making this a two-part transfer, the Ship Via site will act as the To Site until the transaction is posted. Once the transaction is posted, the From Site's On Hand balance will decrease and the To Site's On Hand balance will increase. If a Ship Via site is selected, making this a two-part transfer, a second transfer will be created to account for the transfer between the via site and the to site. This second transfer will be open, causing the Via Site's On Hand balance to increase and the Ship Via site's Available balance to decrease while the To Site's Available balance will increase. Once the second transfer is posted, the Ship Via site's On Hand Balance will decrease and the To Site's On Hand balance will increase. Once the transaction is posted, it will be sent to the host system as a Transfer transaction if the integration is turned on. 

Step 1: Entering the Transaction in NorthScope

To create a new Transfer transaction in NorthScope, first expand the Inventory module. Then, click Transactions. This will open the Transactions list view. From the Transactions list view, click the New toolbar icon and select Transfer. This will open a new Transfer record view for the user to enter the transaction. 

...

Note: The Units and Weight values must both be positive and cannot be zero. 

Note: The Production Batch and the Warehouse Lot information doesn't need to be manually entered, if Allocate Item feature is used. The Warehouse Lot field is only required when the site is Warehouse Lot tracked.

...

Saving the Transfer transaction as New will create lots for items that are not assigned to an existing lot and will update the available lot balances of items assigned to existing lots.

Step 2: Finalizing the transaction in NorthScope.

Changes can be made to a transaction until it is finalized. To finalize a transaction, the user will need to change the status to “Ready to Post”.  In some companies, posting is a two-step process where transaction(s) are “Approved” by one person and posted by another. 

Approving the transaction

This step is optional and is used for companies that require a two-step process where there the person who approves the transaction cannot be the same person that posts the transaction.

...

Once the status has been successfully updated to “Approved”, all the editable fields, with the exception of Status, will be disabled.

Finalizing the transaction

When the transaction is ready to be finalized, the user must open it and change the status to “Ready to Post” and save the transaction. Setting the adjustment to “Ready to Post” does the following:

...

Note: When the transaction has been saved as Ready to Post, the status is automatically updated to Posted, which will then remove the transaction from the IM Transactions List View. These transactions can be viewed on Transaction History inquiries.

Step 3: Posting the transaction in the host system.

For every Inventory Transfer transaction in NorthScope, an Inventory Transfer transaction will be made in the host system if the Company Integration Setup for 'IM Transactions' is set to Timed or Immediate. The transaction will appear in the host system's Inventory module as a Transaction Entry in the batch titled NS followed by the year, month, and day with the following format: NS: YY_MM_DD. For example, if the Transfer was integrated on July 14, 2015, the Batch ID for the transaction entry would be NS: 15_07_14. 

...