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Step 4: Posting in the host system

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The batch the transaction belongs to must be posted in the Host system, if the Integration Setup for AP Invoice/Credit Memo is set to Timed or Immediate.

Posting the batch accomplishes the following:

  • Posts the transaction within the Purchasing Module of the host system
  • Updates the General Ledger of the host system
  • Updates the Transaction Status in NorthScope from “Ready to Post” to “Posted”.

Note: Although this step is required, it does not need to be done for each transaction. Posting can be done nightly or as needed.

If the Integration Setup for AP Invoice/Credit Memo is set to None, the transaction status is set to ‘Posted’ when the transaction is saved as ‘Ready to Post’  

Step 5: Reviewing in NorthScope

Once Step 4 is complete and the transactions have been posted in the host system, the following events will happen in NorthScope:

For transactions that did not contain any line items with distributions 


The transactions that were posted in the host system will have their status automatically updated from “Ready to Post” to “Posted” and Transactions with status of ‘Posted’ will no longer be visible in the NorthScope Purchasing Transaction Invoices List View. These transactions can be viewed in the Reports section.

For transactions that contained at least one line item distributed to a project


The transactions that were posted in the host system will have their status automatically updated from “Ready to Post” to “Posted” and Transactions with status of ‘Posted’ will no longer be visible in the NorthScope Purchasing Transaction Invoices List View. These transactions can be viewed in the Reports section.

The “Actual Expense” value of each Project will be updated to include the details from each transaction line item that was distributed to a project, decreasing the expense by the distributed amount.

For transactions that contained at least one line item distributed to a fisherman or tender


Each transaction that was posted will have its status automatically updated from “Ready to Post” to “Posted” and Transactions with status of ‘Posted’ will no longer be visible in the NorthScope Purchasing Transaction Invoices List View. These transactions can be viewed in the Reports section.

Settlement Transactions will be added for each fisherman and tender that was distributed to, owing the fisherman and/or tender the distributed amount.

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