Overview

NorthScope allows users to void or void and correct posted Inventory Transactions.

Prerequisites

Required Prerequisites

• Site setup
• Item setup
• Financial Account setup

Step 1: Accessing the Void/Correct Page

The Inventory Void/Correct page can be accessed by expanding the Inventory module, selecting Transactions and clicking the “More Actions” icon from the header toolbar and choosing “Void/Correct” from the dropdown menu. 

Step 2: Completing the Void/Correct Page Header Fields

After selecting the Void/Correct option and the page opens, transactions can be filtered by the Transaction Type, Transaction ID, Site and/or transaction dates.  The following fields are displayed in the header:

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After the header fields have been completed click the ‘Refresh Data’ toolbar icon, the transactions that meet the filter criteria entered in the fields above will appear in the grid.  See below for information on the fields displayed in the grid.

Step 3: Completing the Void/Correct Page Grid Fields

• Checkbox - The checkbox is used to select a transaction or multiple transactions to void or void & correct. At least one transaction must be selected to Validate and Process voiding or voiding & correcting a transaction.
• GL Date - Displays the GL Date of the original transaction. This field is for informational use only and cannot be edited.
• Reference – Displays the Reference that was entered on the corresponding transaction. This field is for informational use only and cannot be edited.
• Site – Displays the name and ID of the Site that was entered on the corresponding inventory This field is for informational use only and cannot be edited.
• To Site – Displays the name and ID of the ‘To Site’ that was entered on the Transfer transaction. This field is for informational use only and cannot be edited.
• Trans Date - Displays the date of the original transaction. This field is for informational use only and cannot be edited.
• Transaction - Displays the original Transaction ID. This field is for informational use only and cannot be edited.
• Via Site - Displays the name and ID of the ‘Ship Via’ Site that was entered on the Transfer transaction (if applicable). This field is for informational use only and cannot be edited.
• Void/Correct GL Date - This date field is to enter a GL date for the transaction void/correction. The field defaults to the Default GL Date entered in the header section and is editable. This field is required. If the fiscal period of the transaction date is open, that date will be used, otherwise the Void/Correct GL Date will be used.

Step 4: Processing the Void/Correct Transaction

Select the transaction/s that are to be either corrected/voided by checking the box next to the transaction line item, or to select all the transactions listed, check the box next to the grid column headers.  Click the Validate toolbar icon, this validates the transactions and the Void/Correct GL date entered. If the validation is passed, the ‘# Trans to Void/Correct’ field populates accordingly. After Validating the transactions to void/correct, the Process toolbar icon is enabled.  Click Process, once the transactions have been processed they will disappear from the Void/Correct page.  Close the Void/Correct page to return to the list view. 

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