Overview

NorthScope allows users to add and edit vendor classes. These records serve as a default for all future created vendors assigned to the corresponding vendor class. The vendor class records are integrated with the Host system if the integration setup in the Company module for Vendor Class is set to immediate or timed. 

Required Prerequisites

• Financial Account Setup
• Currency Setup
• Checkbook Setup
• Payment Terms Setup

Optional Prerequisites

• Tax Class Setup

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Step 1: Adding a New Vendor Class in NorthScope

Expand the Purchasing module on the navigation menu and select Setup. This expands the Setup menu. Select Vendor Class. The vendor class list view displays all the existing vendor classes. Click New from the toolbar to create a new vendor class. This opens a blank vendor class record for data entry.

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Description: Enter the description for the vendor class. This field is required.

Configuration

Attribute Class: Select the default attribute class to be used to assign groups of Attributes (user defined fields) to a Vendor and identify whether or not they are required.  The value selected for this property determines the list of Attributes that are visible on the Attributes Tab. Attributes can be assigned to the Attribute Classes in the User Defined Attributes screen, located in the System Module in NorthScope. 

Checkbook: Select the default checkbook that is used to pay for the vendors in the vendor class. The menu displays all active checkbooks configured in the Host system.

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If the vendors in the vendor class do not require a 1099 statement, select ‘No 1099”. If the vendors in the vendor class require a 1099 statement, select Dividend, Interest or Misc. If one of these tax types is selected, a 1099 amount can be specified when transactions are entered and 1099 statements can be printed for the vendor at the end of the year.

Vendor Type: Select the type of Vendor, the lookup contains the following options: 'Vendor', 'Fisherman', 'Tender', 'Fisherman & Tender', and 'Loan'.  This field is not editable once a vendor is assigned to the class.

Other

Inactive: Select if the vendor is inactive (Yes) or active (No). The field defaults to No.

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Select the appropriate account for the following account types:

For Vendor Types "Fisherman", "Tender", "Fisherman & Tender", and "Loan":

• Settlement Accrual
• Cash
• Terms Discount Taken
• Finance Charges
• Write Off

For Vendor Type "Vendor": 

• Accounts Payable
• Purchases
• CashTerms Discount Available
• Terms Discount Taken
• Finance ChargesMiscellaneous
• Freight
• Tax
• Write Off
• Trade Discount
• Accrued Purchases
• Purchase Price Variance

Once the accounts have been selected, click Save to save the changes made.

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When creating a new vendor, select the desired Vendor Class from the Vendor Class property field. Assigning the vendor class to a new vendor will default all of the shared fields from the vendor class once the new customer vendor is initially saved. Changing a vendor’s vendor class after the vendor was already created will not re-default the shared fields. In order to re-default the shared fields of the previously created vendor from a newly assigned vendor class the user must roll down the field values from the vendor class (see step 5).

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