The purpose of the Payment Receipt Record View is to enter payments received by Fishermen, Fishermen & Tenders, Tenders and Loans. From here, users can open the 'Apply Documents' window, review the Journal Details, and post the receipt. When receipts are posted, the Fisherman Balances and Fisherman Aging are updated and the receipt becomes available to the Checkbook Deposit transaction. Payment Receipts make a journal entry when they are posted.
Software Version: YYYY2024.MM04.DD 19 and newer
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| Toolbar Icons | Description | ||||||||||||
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| Apply Documents | Opens the Apply Fishing Transactions record view allowing the user to apply this receipt to one or more open transactions. The Apply Documents button is disabled when the 'Amount' field is 0 and other required fields are not completed. | ||||||||||||
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| Journal Details |
The Journal Details Window for this transaction will include:
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| New |
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| Save |
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If a Payment Receipt that has been fully or partially applied is deleted (prior to posting), all applications will be automatically removed. ...
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| Amount | Identifies the dollar amount of the payment received. This is a text box that is required. This defaults to 0.00 and must be > 0.00 to Approve and/or Post. If not, the message "Amount must be greater than 0.00." will be displayed. This field is only editable while the transaction Status is "New" and while no applications exist for the receipt. Editing this value and saving the transaction will re-calculate the 'Remaining' field. Linked Database Field: ERPx_APTransactionHeader.ExtendedAmount | ||||||||||||||||||||||||||||||||||||||||
| Checkbook | Identifies the checkbook where the receipt will be deposited into. This is a single-select standard lookup that is required. This defaults using the following logic:
This is required to Approve and/or Post, or to open the Apply Fishing Transactions list view. This field is enabled and only editable while the transaction Status is "New".
The lookup contains a list of all the 'Active' Checkbooks where the Currency is USD. Database Fields: ERPx_MFCheckbook.CheckbookID, ERPx_APTransactionHeader.CheckbookSK | ||||||||||||||||||||||||||||||||||||||||
| Description | Identifies the description associated with the payment receipt. This is a text box where users can enter a comment for the associated receipt but is not required. If entered, it must be <= 60 characters. This defaults to blank and is always editable. If entered, it must be <= 60 characters, even after the transaction is posted. Linked Database Field: ERPx_APTransactionHeader.Description | ||||||||||||||||||||||||||||||||||||||||
| Payment # | Identifies the number of the payment received, most often associated with the Check #. This is a text box that is not required. If entered, the value must be <= 50 characters. This field defaults to blank and is always editable, even after the transaction is posted.
Linked Database Field: ERPx_APTransactionHeader.DocNumber | ||||||||||||||||||||||||||||||||||||||||
| Received From |
The lookup contains the current assigned value and a list of all the 'Active' Fishermen, Fishermen & Tenders, and Tenders and Loans that have not been excluded from the "Cash Receipt" Transaction on the 'Excluded Transaction' tab of the Fisherman & Tender Record View. Linked Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK | ||||||||||||||||||||||||||||||||||||||||
| Receipt Date | Identifies the date the receipt was received. This is a date picker that defaults to the current date. It is required to Approve and/or Post or to open the Apply Fishing Transactions list view. If not, the message "Receipt Date is required." will be displayed. This field is only editable while the transaction Status is "New" and is disabled once an application for this receipt has been made.
Linked Database Field: ERPx_APTransactionHeader.TransactionDate | ||||||||||||||||||||||||||||||||||||||||
| Receipt Type | Identifies the type of the receipt. This is a single-select standard lookup the is required to Approve and/or Post. This defaults to "Check". This field is only editable while the transaction Status is "New". The lookup contains all the values in the MFCashReceiptType Enumeration Class. Linked
Database Field: ERPx_APTransactionHeader.CashReceiptTypeEN | ||||||||||||||||||||||||||||||||||||||||
| Remaining | Identifies how much of the receipt still needs to be applied. This is a non-editable text box that is required. This defaults from 'Amount' entered but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >= 0.00 and < 'Amount'. This is a calculated field that is not editable on this page. This field is not stored in the database. | ||||||||||||||||||||||||||||||||||||||||
| Status |
Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK |
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