The Journal Details Window for this transaction will include:

• The Cash Receipt Journal Entry (in both the Receipt Currency Amounts and Home Currency Amounts)
  • Debit to the Checkbooks Cash Account 
  • Credit to the Customer A/R Account 
• All the associated application Journal Entries - even though they may have happened on different dates

• All the associated Currency Gain/Loss Journal Entries - even though they may have happened on different dates

A text box

to enter the dollar amount of the payment you received in the 'Currency' you specified. This defaults to 0.00 but is required and must be > 0.00 to Approve and/or Post. If not, the message "Amount must be greater than 0.00." will be displayed. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and while no applications exist for the receipt. Editing this value, and saving the transaction

will re-calculate the 'Applied' and 'Unapplied' fields.

Linked Database Field: ERPx_

ARTransactionHeader.

ExtendedAmount

A single-select standard lookup to identify select which checkbook the receipt will be deposited into.  If a checkbook has been assigned to the Customer, this defaults from the customer (once the 'Received From' customer has been assigned), otherwise it defaults from the checkbook assigned to the "Default Cash Receipt Checkbook" Sales Preference. This is required to This defaults using the following logic after the Customer is selected:

1. If the Checkbook that is assigned to the Customer is in either the Customer Currency or the Home Currency then default to the Customer Checkbook, else
2. If the Checkbook that is assigned to the "Default Payment Receipt Checkbook" Sales Preference is in either the Customer Currency or the Home Currency then default from the Preference, else
3. Set to blank and require a value before enabling the rest of the data fields

This is required before you can enter/edit the remaining receipt fields, Approve and/or Post, or to open the 'Apply Documents' window. If not assigned, the message "Checkbook is required" will be displayed. This field is enabled once the 'Received Fromafter a 'Customer' has been assigned selected and while the transaction Status is "New". This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made. 

The lookup contains the list of all the 'Active' checkbooks assigned to the Customer Currency or the Home Currency. Linked  

Linked Database Field: ERPx_#####ARTransactionHeader.#####.CheckbookSK

A text box

to enter a comment. This defaults to blank and is not required. This field is

only editable after a 'Customer' has been selected but remains editable, even after the transaction is posted. This must be <= 60 characters.

Linked Database Field: ERPx_

ARTransactionHeader.

Description

A single-select standard lookup to identify assign the currency of the Receipt. This defaults from the customer currency initially defaults to the 'Home Currency' but updates to the Customer currency once a Customer has been selected, but can be changed after that. This is required to Approve and/or Post or to open the 'Apply Documents' window. If not assigned, the message "Currency is required and must be in either [Home Currency ID] or [Checkbook Currency ID]." will be displayed. This field is enabled once the 'Received Fromonly editable after a 'Customer' has been assigned selected and while the transaction the transaction Status is "New" but is disabled once an application and no applications for this receipt has been madehave been made.

 Since a Receipt can only be applied to transactions matching the Receipt's currency, the 'Currency' cannot be edited once an application exists. If you need to change the Currency, you must unapply all the transactions that are currently applied.

Validations include:

• If the Receipt Currency is not in the Home Currency, the Receipt Currency must match the Checkbook CurrencyIf the Receipt Currency does not match the Checkbook Currency, NorthScope must be able to assign a valid Exchange Table and Exchange Rate Currency assigned to the Checkbook matches the 'Home Currency' then the receipt currency can be any currency with a valid exchange table setup to the Home Currency.
• If the Currency assigned to the Checkbook does NOT match the 'Home Currency', then the receipt must either be in the Checkbook's currency or the 'Home Currency'.

The lookup contains all 'Active' currencies.

Linked Database Field: ERPx_#####ARTransactionHeader.#####.CurrencySK

A

single-select load on demand lookup to select the Customer you received the payment from. This defaults to blank but

is required before anything other than the 'Receipt Date' can be edited. If not assigned, the message "

Customer is required." will be displayed. Because this value determines the initial values assigned for the 'Checkbook' and 'Currency', if it is changed after it has been assigned, a message will appear as: "Changing the Customer will reset the Checkbook and/or Receipt Currency." This field is only editable while the transaction Status is "New" and the 'Applied Amount' is blank or 0.00.

The lookup contains the list of all 'Active' customers, including the customer accounts that are on hold, displayed

as Customer Name (Customer ID). 

Linked Database Field: ERPx_ARTransactionHeader.CustomerSK

A text box to enter the number of the payment you received, most often associated with the Check #. This field defaults to blank, is not required, and is only editable after a 'Customer' has been selected. This field is always editable, even after the transaction is posted. This must be <= 50 characters.

Linked Database Field: ERPx_

ARTransactionHeader.

DocNumber

A date field

to enter the date the Receipt was actually received. This defaults to the current date and is required to Approve and/or Post or to open the 'Apply Documents' window. If not, the message "Receipt Date is required." will be displayed. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made.

 Since the 'Receipt Date' can impact a Currency Gain / Loss when it is applied, it the cannot be edited once an application exists for receipts that are not in the Home Currency. If you need to change the 'Receipt Date', you must unapply all the transactions that are currently applied.

Linked Database Field: ERPx_

ARTransactionHeader.

TransactionDate

A single-select standard lookup to identify select the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable while the transaction after a 'Customer' has been selected and while the transaction Status is "New". 

The lookup contains all the values in the MFCashReceiptType Enumeration Class. Linked  

Linked Database Field: ERPx_#####ARTransactionHeader.#####.CashReceiptTypeEN

A single-select load on demand lookup to identify the Customer you received the payment from. This defaults to blank. This is required before any other data entry can be done. If not assigned, the message "Received From is required" will be displayed. This field is disabled once it has been assigned..

The lookup contains the list of all 'Active' customers displayed as Customer Name (Customer ID). Linked Database Field: ERPx_#####.#####.

Changing this value will re-assign the Checkbook and the receipt currency.A single-select standard lookup to identify select the Status of the Receipt. This defaults to New but can be changed to Approved or Ready to Post. Setting this to Approved, and saving, runs all the posting validations and disables all the fields except the Comment, Payment #, and Status. Setting this to Ready to Post, and saving, posts the transaction, disables  all the fields except the Comment and Payment #, and posts the journal entry.

The lookup contains the list of New, Approved, and Ready to Post.

Linked Database Field: ERPx_#####ARTransactionHeader.#####.TransactionStatusSK

A

non-editable text box to identify the Currency

ID for the currency assigned to the Checkbook. Receipts cannot be posted if this value is missing.

Linked Database Field: ERPx_

MFCheckbook.CurrencySK

Linked Database Field: ERPx_

ARTransactionHeader.CheckbookSK

Linked Database Field: ERPx_

ARTransactionHeader.CreatedDate

Linked Database Field: ERPx_

ARTransactionHeader.

CreatedBy

Linked Database Field: ERPx_

ARTransactionHeader.CustomerSK

Linked Database Field: ERPx_

ARTransactionHeader.LastUpdated

Linked Database Field: ERPx_

ARTransactionHeader.

LastUser

A

non-editable text box to identify the

currency of the

receipt. Receipts may not always be in the same currency as the Checkbook.

Linked Database Field: ERPx_

ARTransactionHeader.CurrencySK

Linked Database Field: ERPx_

ARTransactionHeader.

TransactionID

This field is used

to convert the transaction total 'Receipt Amount' to the 'Home Currency' amount.

This is a non-editable text box to show the date range of the 'Rate' (Exchange Rate) on the 'Exchange Table' being used to convert the 'Receipt Amount' to the 'Home Currency' amount. This is only displayed and required when the Receipt currency is not in the 'Home Currency'.

This is looked-up using the 'Receipt Date', not the 'GL Date'. This is displayed as: From [Rate From] to [Rate to]. For example, "From 10/01/19 to 10/07/19". The date values are formatted based on the User Preference for 'Date Format'.

This value is a looked up from the 'Exchange Table' and not stored in the database while the transaction is in a Status of "New". When the Status is changed to either "Approved" or "Ready to Post" the value is updated and written to the database. For posted transactions, this is the value that existed when the transaction posted.

This field is used to convert the transaction total 'Receipt Amount' to the 'Home Currency' amount.

This is a non-editable text box to show the 'Calculation Method' and 'Rate' being used to convert the 'Receipt Amount' to the 'Home Currency' amount. This is only displayed and required when the Receipt's currency is not in the 'Home Currency'. It is set as follows:

• If the 'From Currency' on the Exchange Table matches the Receipt currency, then the 'Calculation Method' will default from the 'Calculation Method' on the Exchange Table.
• If the 'From Currency' on the Exchange Table matches the 'Home Currency', the 'Calculation Method' will be the opposite as it is on the Exchange Table.

This is formatted as: [Calculation Method] by [Rate]. For Example, "Multiply by 1.0250" or "Divide by 1.0250".

This value is a looked up from the 'Exchange Table' and not stored in the database while the transaction is in a Status of "New". When the Status is changed to either "Approved" or "Ready to Post" the value is updated and written to the database. For posted transactions, this is the value that existed when the transaction posted.

This field is used to convert the transaction total 'Receipt Amount' to the 'Home Currency' amount.

This is a non-editable text box that displays the 'Exchange Table ID' used to convert the 'Receipt Amount' to the 'Home Currency' amount. This is only displayed and required when the Receipt's currency is not in the 'Home Currency'.

This is assigned as the first Exchange Table containing both the 'Home Currency' and the foreign currency assigned to the Receipt, with a valid 'Rate' (exchange rate) for the 'Receipt Date'. If there are no Rates that cover the 'Receipt Date' then the last Rate will be used. If there are no Exchange Tables containing both the 'Home Currency' and the foreign currency then this will be blank and the message "A valid exchange does not exist between [ReceiptCurrencyID] and [HomeCurrencyID]." will be displayed on Save after the Status is changed to Approve and/or Ready to Post.

This value is a looked up from the 'Exchange Table' and not stored in the database while the transaction is in a Status of "New". When the Status is changed to either "Approved" or "Ready to Post" the value is updated and written to the database. For posted transactions, this is the value that existed when the transaction posted.

This field is used to convert the transaction total 'Receipt Amount' to the 'Home Currency' amount.

This is a non-editable text box that displays the currencies on the 'Exchange Table' being used to convert the 'Receipt Amount' to the 'Home Currency' amount. This is formatted as: "From [Receipt Currency] to [Home Currency]". This is only displayed and required when the Receipt's currency is not in the 'Home Currency'.

This value is a looked up from the 'Exchange Table' and not stored in the database while the transaction is in a Status of "New". When the Status is changed to either "Approved" or "Ready to Post" the value is updated and written to the database. For posted transactions, this is the value that existed when the transaction posted.

This field is used to convert the transaction total 'Receipt Amount' to the 'Home Currency' amount.

This is a non-editable text box that displays the Receipt Amount converted to the Home Currency. This is only displayed and required when the Receipt's currency is not in the 'Home Currency'.

This value is a looked up from the 'Exchange Table' and not stored in the database while the transaction is in a Status of "New". When the Status is changed to either "Approved" or "Ready to Post" the value is updated and written to the database. For posted transactions, this is the value that existed when the transaction posted.