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- Set the purchasing preference for “Default Account – Settlement Accrual”.
- This will ensure that transactions will still post if the settlement account has not been manually configured for each fisherman or tender.
- Set the purchasing preference for “Enable Real Time Integration” to “Yes”. integration setup for Checkbook transaction to immediate or timed.
- This user guide assumes the preference is set to “Yes”integration to be on. If the preference integration setup is set to “No”none, then the integration components described in Steps 4 and 5 will not occur.
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- Account: Displays the name of the vendor the balance is owed.
- Activity: Displays a hyperlink that will open the Fisherman's activity with all transactions that are New, Approved, Ready to Post, or Posted, Voided and Replaced; excluding those that have been voided deleted by default.
- Batch: Displays the batch the payment belongs to. This field auto-populates after a payment has been entered and processed.
- Open PO's: Displays the fisherman's balance resulting from all open Purchase Orders.
- Open Transactions: Displays the fisherman's balance resulting from all open transactions. Negative balances will appear within parentheses.
- Payment: Enter the amount to pay the vendor. This is the only editable field.
- Posted Balance: Displays the remaining balance from posted transactions. Negative balances will appear within parentheses.
- Net Balance: Displays the sum total of the vendor’s balance. Negative net balances will appear within parentheses.
- Statement: Displays a hyperlink that will open the fisherman's statement report.
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Clicking the Approve toolbar icon will send the checks to the host system, update the Process Checks status to Approved, and, upon exiting the Process Checks window, will update the Posted Balance(s) to reflect the payment(s) and clear the Batch and Payment fields for new entry. The posted balances will update by first applying the vendor’s “Due From” balances to the “Owed To” balances to get a final balance owed. Then, the approved payment will be applied to the remaining balance(s) by applying to the oldest transaction first. Transaction applications utilize the check batch date when checks are created and posted. Transactions dated after the check batch date would not be applied.
Note: If the payment pays the Posted Balance in full, the vendor's Settlement Balance line item will no longer appear.
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One credit line for the amount of the check to the checkbook’s cash account. The distribution type will be CASH.
Once the user is satisfied that all the GL Distributions are correct, the user can post the batch in the host system.
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Posting the transaction will create a posted purchasing invoice and a posted purchasing payment, fulfilling the amount of the invoice, which will create a posted journal entry will the same distributions as the invoice.