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The purpose of the Payment Receipt Record View is to enter payments received by Fishermen, Fishermen & Tenders, Tenders and Loans. From here, users can open the 'Apply Documents' window, review the Journal Details, and post the receipt. When receipts are posted, the Fisherman Balances and Fisherman Aging are updated and the receipt becomes available to the Checkbook Deposit transaction. Payment Receipts make a journal entry when they are posted.

Software Version: 20202024.0504.2219 and newer

Table of Contents

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Fields

Description

Amount

Identifies the dollar amount of the payment received. This is a text box that is required. This defaults to 0.00 and must be > 0.00 to Approve and/or Post. If not, the message "Amount must be greater than 0.00." will be displayed. This field is only editable while the transaction Status is "New" and while no applications exist for the receipt. Editing this value and saving the transaction will re-calculate the 'Remaining' field.

Linked Database Field: ERPx_APTransactionHeader.ExtendedAmount

Checkbook

Identifies the checkbook where the receipt will be deposited into. This is a single-select standard lookup that is required. This defaults using the following logic:

If a value is assigned to the "Default Fisherman Checkbook ID" Settlement Default Preference then the Checkbook lookup on the Payment Receipt will default from the Preference, else
It defaults to the first Checkbook in the lookup

This is required to Approve and/or Post, or to open the Apply Fishing Transactions list view. This field is enabled and only editable while the transaction Status is "New".

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	Def - Checkbook
	Def - Checkbook
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The lookup contains a list of all the 'Active' Checkbooks where the Currency is USD.

Database Fields: ERPx_MFCheckbook.CheckbookID, ERPx_APTransactionHeader.CheckbookSK

Description

Identifies the description associated with the payment receipt. This is a text box where users can enter a comment for the associated receipt but is not required. If entered, it must be <= 60 characters. This defaults to blank and is always editable, even after the transaction is posted.

Linked Database Field: ERPx_APTransactionHeader.Description

Payment #

Identifies the number of the payment received, most often associated with the Check #. This is a text box that is not required. If entered, the value must be <= 50 characters. This defaults to blank and is always editable, even after the transaction is posted.

If the same combination of Received From, Receipt Type and Payment # exist on an open or Posted Payment Receipt, the message "Duplicate Payment Receipts are not allowed. Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this account." will be displayed on Save.

If the same combination of Received From and Payment # exist on an open or Posted Payment Receipt but with a different Receipt Type, the message "Potential Duplicate Transaction. [ReceiptType] Receipt with Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this account." will be displayed on Save as a warning that it might be a duplicate but this will not prevent the data from saving.

Linked Database Field: ERPx_APTransactionHeader.DocNumber

Received From

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	Account Name
	Account Name
nopanel	true

This is a single-select standard lookup to select who the payment is coming from. It defaults to blank, but is required. If not assigned, the message "Received From is required." will be displayed. This field is only editable while the transaction Status is "New" and the 'Applied Amount' is blank or 0.00.

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	Def - Fisherman
	Def - Fisherman
nopanel	true

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	Def - Tender
	Def - Tender
nopanel	true

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	Def - Fisherman & Tender
	Def - Fisherman & Tender
nopanel	true

The lookup contains the current assigned value and a list of all the 'Active' Fishermen, Fishermen & Tenders, and Tenders and Loans that have not been excluded from the "Cash Receipt" Transaction on the 'Excluded Transaction' tab of the Fisherman & Tender Record View.

Linked Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK

Receipt Date

Identifies the date the receipt was received. This is a date picker that defaults to the current date. It is required to Approve and/or Post or to open the Apply Fishing Transactions list view. If not, the message "Receipt Date is required." will be displayed. This field is only editable while the transaction Status is "New" and is disabled once an application for this receipt has been made.

If you need to change the 'Receipt Date' after an application has been made, you must unapply all the transactions that are currently applied.

Linked Database Field: ERPx_APTransactionHeader.TransactionDate

Receipt Type

Identifies the type of the receipt. This is a single-select standard lookup the is required to Approve and/or Post. This defaults to "Check". This field is only editable while the transaction Status is "New".

The lookup contains all the values in the MFCashReceiptType Enumeration Class.

If the same combination of Received From, Receipt Type and Payment # exist on an open or Posted Payment Receipt, the message "Duplicate Payment Receipts are not allowed. Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this account." will be displayed on Save.

If the same combination of Received From and Payment # exist on an open or Posted Payment Receipt but with a different Receipt Type, the message "Potential Duplicate Transaction. [ReceiptType] Receipt with Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this account." will be displayed on Save as a warning that it might be a duplicate but this will not prevent the data from saving.

Linked Database Field: ERPx_APTransactionHeader.CashReceiptTypeEN

Remaining

Identifies how much of the receipt still needs to be applied. This is a non-editable text box that is required. This defaults from 'Amount' entered but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >= 0.00 and < 'Amount'. This is a calculated field that is not editable on this page. This field is not stored in the database.

Status

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	Status
	Status
nopanel	true

This is a single-select standard lookup that defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'.

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	Def - Status
	Def - Status
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The Statuses that apply to transactions in this List View include:

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	Def - Status - New
	Def - Status - New
nopanel	true

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	Def - Status - Approved
	Def - Status - Approved
nopanel	true

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	Def - Status - Ready to Post
	Def - Status - Ready to Post
nopanel	true

Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

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