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The purpose of the Payment Receipt Record View is to enter payments received by Fishermen, Fishermen & Tenders, Tenders and Loans. From here, users can open the 'Apply Documents' window, review the Journal Details, and post the receipt. When receipts are posted, the Fisherman Balances and Customer Fisherman Aging are updated and the receipt becomes available to the Checkbook Deposit transaction. Payment Receipts make a journal entry when they are posted.

Software Version: YYYY2024.MM04.DD 19 and newer

Table of Contents

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Adjustment
Additional Adjustment Transaction Classes (if any)
Balance Transfer
Payment Receipt

Toolbar Icons

Description

Apply Documents

Opens

the Apply Documents window

the Apply Fishing Transactions record view allowing the user to apply this receipt to one or more open transactions. The Apply Documents button is disabled when the

Receipt

'Amount' field is 0 and other required fields are not completed.

Delete

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	Delete - LV
	Delete - LV
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If a Payment Receipt that has been fully or partially applied is deleted (prior to posting), all applications will be automatically removed.

Grid Layout

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	Grid Layout - Global
	Grid Layout - Global
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Help

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	Help - Global
	Help - Global
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Journal Details

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	Journal Details - RV Header
	Journal Details - RV Header
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The Journal Details Window for this transaction will include:

The Cash Payment Receipt Journal Entry (in both the Receipt Currency Amounts and Home Currency Amounts)Entry
- Debit to the Checkbooks Cash Account
- Credit to the Customer A/R Account
All the associated application Journal Entries - even though they may have happened on different dates
All the associated Currency Gain/Loss Journal Entries - even though they may have happened on different dates
- Fisherman Settlement Accrual Account

New

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	New

- RV HeaderNew - RV Header

- Multi-Select Trans Type - Global
	New - Multi-Select Trans Type - Global
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Notes

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Notes - Global

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true

Print

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	Print - RV Header
	Print - RV Header
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Save

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	Save - RV Header
	Save - RV Header
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...

Fields

Description

Amount

A text box to enter Identifies the dollar amount of the payment you received in the 'Currency' you specifiedreceived. This is a text box that is required. This defaults to 0.00 but is required and must be > 0.00 to Approve and/or Post. If not, the message "Amount must be greater than 0.00." will be displayed. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and while no applications exist for the receipt. Editing this value , and saving the transaction will re-calculate the 'Applied' and 'Unapplied' fieldsRemaining' field.

Linked Database Field: ERPx_ARTransactionHeaderAPTransactionHeader.ExtendedAmount

Applied Amt.

A non-editable text box to identify how much of the Receipt, in the Receipt currency, has been applied. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00. This is a calculated field that is not editable on this page. This field is not linked to a Database Field.

Checkbook

A single-select standard lookup to select which checkbook the receipt will be deposited intoCheckbook

Identifies the checkbook where the receipt will be deposited into. This is a single-select standard lookup that is required. This defaults using the following logic

after the Customer is selected

:

If

the Checkbook that is assigned to the Customer is in either the Customer Currency or the Home Currency then default to the Customer Checkbook, elseIf the Checkbook that

a value is assigned to the "Default

Payment Receipt

Fisherman Checkbook

" Sales Preference is in either the Customer Currency or the Home Currency then

ID" Settlement Default Preference then the Checkbook lookup on the Payment Receipt will default from the Preference, else

Set to blank and require a value before enabling the rest of the data fields

It defaults to the first Checkbook in the lookup

This is required

before you can enter/edit the remaining receipt fields,

to Approve and/or Post, or to open the

'Apply Documents' window. If not assigned, the message "Checkbook is required" will be displayed. This field is enabled after a 'Customer' has been selected and while the transaction Status is "New". This field is only editable after a 'Customer' has been selected and while the transaction

Apply Fishing Transactions list view. This field is enabled and only editable while the transaction Status is "New"

and no applications for this receipt have been made

.

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	Def - Checkbook
	Def - Checkbook
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The lookup contains

the

a list of all the 'Active'

checkbooks assigned to the Customer or the Home Currency.

Linked Database Field: ERPx_ARTransactionHeader.CheckbookSK

Comment

A text box to enter a comment.

Checkbooks where the Currency is USD.

Database Fields: ERPx_MFCheckbook.CheckbookID, ERPx_APTransactionHeader.CheckbookSK

Description

Identifies the description associated with the payment receipt. This is a text box where users can enter a comment for the associated receipt but is not required. If entered, it must be <= 60 characters. This defaults to blank and is not required. This field is only editable after a 'Customer' has been selected but remains always editable, even after the transaction is posted. This must be <= 60 characters.Linked

Database Field: ERPx_ARTransactionHeaderAPTransactionHeader.Description

Currency

A single-select standard lookup to assign the currency of the Receipt. This initially defaults to the 'Home Currency' but updates to the Customer currency once a Customer has been selected, but can be changed after that. This is required to Approve and/or Post or to open the 'Apply Documents' window. If not assigned, the message "Currency is required and must be in either [Home Currency ID] or [Checkbook Currency ID]." will be displayed. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made.

Since a Receipt can only be applied to transactions matching the Receipt's currency, the 'Currency' cannot be edited once an application exists. If you need to change the Currency, you must unapply all the transactions that are currently applied.

Validations include:

If the Currency assigned to the Checkbook matches the 'Home Currency' then the receipt currency can be any currency with a valid exchange table setup to the Home Currency.
If the Currency assigned to the Checkbook does NOT match the 'Home Currency', then the receipt must either be in the Checkbook's currency or the 'Home Currency'.

The lookup contains all 'Active' currencies.

Linked Database Field: ERPx_ARTransactionHeader.CurrencySK

Customer

A single-select load on demand lookup to select the Customer you received the payment from. This defaults to blank but is required before anything other than the 'Receipt Date' can be editedPayment #

Identifies the number of the payment received, most often associated with the Check #. This is a text box that is not required. If entered, the value must be <= 50 characters. This defaults to blank and is always editable, even after the transaction is posted.

If the same combination of Received From, Receipt Type and Payment # exist on an open or Posted Payment Receipt, the message "Duplicate Payment Receipts are not allowed. Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this account." will be displayed on Save.

If the same combination of Received From and Payment # exist on an open or Posted Payment Receipt but with a different Receipt Type, the message "Potential Duplicate Transaction. [ReceiptType] Receipt with Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this account." will be displayed on Save as a warning that it might be a duplicate but this will not prevent the data from saving.

Database Field: ERPx_APTransactionHeader.DocNumber

Received From

Insert excerpt

	Account Name
	Account Name
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This is a single-select standard lookup to select who the payment is coming from. It defaults to blank, but is required. If not assigned, the message "

Customer

Received From is required." will be displayed

. Because this value determines the initial values assigned for the 'Checkbook' and 'Currency', if it is changed after it has been assigned, a message will appear as: "Changing the Customer will reset the Checkbook and/or Receipt Currency

.

"

Receipt Date

A date field to enter the date the Receipt was actually received. This defaults to the current date and

This field is only editable while the transaction Status is "New" and the 'Applied Amount' is blank or 0.00.

Insert excerpt

	Def - Fisherman
	Def - Fisherman
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Insert excerpt

	Def - Tender
	Def - Tender
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	Def - Fisherman & Tender
	Def - Fisherman & Tender
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The lookup contains the current assigned value and a list of all the 'Active'

customers, including the customer accounts that are on hold, displayed as Customer Name (Customer ID).

Linked Database Field: ERPx_ARTransactionHeader.CustomerSK

Payment #

A text box to enter the number of the payment you received, most often associated with the Check #. This field defaults to blank, is not required, and is only editable after a 'Customer' has been selected. This field is always editable, even after the transaction is posted.

Linked Database Field: ERPx_ARTransactionHeader.DocNumber

Fishermen, Fishermen & Tenders, and Tenders and Loans that have not been excluded from the "Cash Receipt" Transaction on the 'Excluded Transaction' tab of the Fisherman & Tender Record View.

Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK

Receipt Date

Identifies the date the receipt was received. This is a date picker that defaults to the current date. It is required to Approve and/or Post or to open the 'Apply Documents' window Apply Fishing Transactions list view. If not, the message "Receipt Date is required." will will be displayed. This field is only editable while the transaction Status is "New" but and is disabled once an application for this receipt has been made.

Since the 'Receipt Date' can impact a Currency Gain / Loss when it is applied, it the cannot be edited once an application exists for receipts that are not in the Home Currency. If you need to change the 'Receipt Date' after an application has been made, you must unapply all the transactions that are currently applied.

Linked Database Field: ERPx_ARTransactionHeaderAPTransactionHeader.TransactionDate

Receipt Type

A Identifies the type of the receipt. This is a single-select standard lookup to select the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This defaults to "Check". This field is only editable after a 'Customer' has been selected and while the transaction Status is "New".

The lookup contains all the values in the MFCashReceiptType Enumeration Class.

Linked Database Field: ERPx_ARTransactionHeader.CashReceiptTypeEN

Status

Changing this value will re-assign the Checkbook and the receipt currency.A single-select standard lookup to select the Status of the Receipt. This defaults to New but can be changed to Approved or Ready to Post. Setting this to Approved, and saving, runs all the posting validations and disables all the fields except the Comment, Payment #, and Status. Setting this to Ready to Post, and saving, posts the transaction, disables all the fields except the Comment and Payment #, and posts the journal entry.

The lookup contains the list of New, Approved, and Ready to Post.

Linked Database Field: ERPx_ARTransactionHeader.TransactionStatusSK

Unapplied Amt.

A non-editable text box to identify how much of the Receipt still needs to be applied. This

If the same combination of Received From, Receipt Type and Payment # exist on an open or Posted Payment Receipt, the message "Duplicate Payment Receipts are not allowed. Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this account." will be displayed on Save.

If the same combination of Received From and Payment # exist on an open or Posted Payment Receipt but with a different Receipt Type, the message "Potential Duplicate Transaction. [ReceiptType] Receipt with Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this account." will be displayed on Save as a warning that it might be a duplicate but this will not prevent the data from saving.

Database Field: ERPx_APTransactionHeader.CashReceiptTypeEN

Remaining

Identifies how much of the receipt still needs to be applied. This is a non-editable text box that is required. This defaults from 'Amount' entered but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0>= 0.00 and < 'Amount'. This is a calculated field that is not editable on this page. This field is not linked to a Database Field.

Properties Tab

The fields sorted at the bottom of this section, prefixed with "MC:" are only visible on multi-currency payment receipt transactions.

FieldsDescriptionCheckbook Currency

A non-editable text box to identify the Currency ID for the currency assigned to the Checkbook. Receipts cannot be posted if this value is missing.

Linked Database Field: ERPx_MFCheckbook.CurrencySK

CheckbookSK Insert excerptCheckbookSK - RVCheckbookSK - RVnopaneltrue

Linked Database Field: ERPx_ARTransactionHeader.CheckbookSK

Created Insert excerptCreated (Date & Time) - RVCreated (Date & Time) - RVnopaneltrue

Linked Database Field: ERPx_ARTransactionHeader.CreatedDate

Created By Insert excerptCreated By- RVCreated By- RVnopaneltrue

Linked Database Field: ERPx_ARTransactionHeader.CreatedBy

CustomerSK Insert excerptCustomerSK - RVCustomerSK - RVnopaneltrue

Linked Database Field: ERPx_ARTransactionHeader.CustomerSK

GL Date Insert excerptGL Date - RVGL Date - RVnopaneltrue

For Payment Receipts only, If blank, the value will be automatically updated as follows:

For Receipts in the Home Currency - updated to the 'Receipt Date' on Approve or Ready to Post.
For Receipts NOT in the Home Currency, that have not been applied - updated to the 'Receipt Date' on Approve or Ready to Post.
For Receipts NOT in the Home Currency, that have been applied - updated to the 'Receipt Date' on application

The GL Date must be >= the 'Receipt Date'. If not, the message "GL Date must be >= the Receipt Date." will be displayed on Save. The GL Date must fall within a Fiscal Period that is open for Sales. If not, the message, "The Fiscal Period is not open." will be displayed on Save.

Linked Database Field: ERPx_ARTransactionHeader.GLDate

Last Updated Insert excerptLast Updated (Date & Time) - RVLast Updated (Date & Time) - RVnopaneltrue

Linked Database Field: ERPx_ARTransactionHeader.LastUpdated

Last Updated By Insert excerptLast Updated By- RVLast Updated By- RVnopaneltrue

Linked Database Field: ERPx_ARTransactionHeader.LastUser

Receipt Currency

A non-editable text box to identify the currency of the receipt. Receipts may not always be in the same currency as the Checkbook.

Linked Database Field: ERPx_ARTransactionHeader.CurrencySK

Transaction ID Insert excerptTransaction ID - RVTransaction ID - RVnopaneltrue

Linked Database Field: ERPx_ARTransactionHeader.TransactionID

TransactionSK Insert excerptTransaction SK - RVTransaction SK - RVnopaneltrue

Linked Database Field: ERPx_ARTransactionHeader.TransactionHeaderSK

MC: Exchange Date