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sThe purpose of this inquiry is to display each transaction that affects the inventory balance of an item. From the inquiry, users may also click the transaction number hyperlink to open the corresponding inventory transaction Record View.

(lightbulb) This list view also contains columns for each Attribute that is set up for the 'Items' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. Item attributes are not included in the help documentation.

Software Version: 2020.xx.xx and newer

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Filters

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Used to specify the type of transactions to include. This is a multi-select standard lookup that is not required to return results. If defaults to blank.

This lookup contains the values in the ?????????????? Enumeration Class.

...

The lookup contains a list of all Items in the Items master file.

...

The lookup contains a list of all Item Classes.

...

The lookup contains a list of all Lot Owners.

...

The lookup contains a list of all  active Sites.

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The lookup contains a list of all Transaction Classes.

...

The lookup contains a list of all Transaction Types configured for the Company.

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Header Toolbar

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Displays the BOL ID entered on the transaction. This field is specific to the Transfer transaction. This can be edited from the  'BOL' field on the 'Home' tab of the Transfer Transaction Record View.

Database Field: ERPx_IMTransactionHeader.BOL

...

Displays the Transaction ID of the source transaction that was corrected. This field only displays a value when the transaction was corrected. This is not editable.

Database Field: ERPx_IMTransactionHeader.CorrectedFromTransactionHeaderSK

...

Displays the cost group attached to the item. This can be edited from the 'Cost Group' property on the 'Properties' tab of the Item Record View.

...

Database Field: ERPx_IMCostGroup.CostGroupID

...

The purpose of this inquiry is to display each transaction that affects inventory On Hand balances. From this inquiry, users may open the corresponding inventory transaction Record View or Sales Order Record View. This inquiry displays transactions that have been posted. This inquiry can be accessed from both the Inquiries page or from the Item Balances Inquiry List View by selecting a one or more line item(s) and clicking "View Item History" toolbar icon.

(lightbulb) This inquiry also contains columns for each Attribute that is set up for the 'Items' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. Item attributes are not included in the help documentation.

Software Version: 2022.08.26 and newer

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Page Header

Filter ItemsDescription
Auto Hide Filters
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Auto Hide Filters
Auto Hide Filters
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Auto Refresh on Open
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Auto Refresh on Open
Auto Refresh on Open
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Include

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Inq - Include - Inv
Inq - Include - Inv
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 This is a multi-select standard lookup that is not required to return results. It defaults to "Beginning Balances".

This lookup contains the values "Voids" and "Beginning Balances".

Item

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Inq - Item
Inq - Item
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This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Item ID
Def - Item ID
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The lookup contains a list of all Items in the Items master file.

Item Class

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Inq - Item Class
Inq - Item Class
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This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Item Class
Def - Item Class
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The lookup contains a list of all Item Classes.

Lot Owner

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Inq - Lot Owner
Inq - Lot Owner
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 This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Owner
Def - Owner
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The lookup contains a list of all Lot Owners.

Saved Searches
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Search Options for Framework 3.0 - Global
Search Options for Framework 3.0 - Global
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Search

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Search - Search Options
Search - Search Options
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  • Attr: [Attribute Value]
  • Item: [Item ID] or [Item Description]
  • Owner: [Lot Owner]
  • Batch: [Production Batch]
  • Site: [Site ID] or [Site Name]
  • WLot: [Warehouse Lot] 
Site

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Inq - Site
Inq - Site
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This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Site
Def - Site
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The lookup contains a list of all active Sites.

Trans Class

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Inq - Transaction Class
Inq - Transaction Class
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This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Transaction Class - General
Def - Transaction Class - General
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The lookup contains a list of all Transaction Classes, SO Shipment and SO Return.

Trans Date

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Date Control Text Box
Date Control Text Box
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 This is required to return results and defaults with a date range of the past 30 days.

Trans Type

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Inq - Transaction Type
Inq - Transaction Type
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This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Transaction Types
Def - Transaction Types
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The lookup contains the following options:

  • 01: Receipt
  • 02: Production Input
  • 03: Production Output
  • 04: Transfer Outbound (1 Part)
  • 05: Transfer Receipt (1 Part)

  • 06: Transfer Outbound (2 Part)

  • 07: Transfer Receipt (2 Part)

  • 08: SO Shipment

  • 09: SO Return

  • 10: Adjustment

Page Detail

. This can be edited from the ERPx
Toolbar IconsDescription
Column Filter Show/Hide
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Column Filter Show/Hide - Global
Column Filter Show/Hide - Global
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Excel
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Excel - LV 3.0
Excel - LV 3.0
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Favorites
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Favorites Add/Remove - Global
Favorites Add/Remove - Global
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Group By Show/Hide
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Group By Show/Hide - Global
Group By Show/Hide - Global
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Help
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Help - Global 3.0
Help - Global 3.0
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More Actions

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More Actions - Global 3.0
More Actions - Global 3.0
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  • RV: Item - Opens the Item Record View, in a new tab, for a selected Item. 
  • RV Order - Opens the Sales Order Record View, in a new tab, for a selected record with a Transaction Type of: SO Shipment or SO Return.
  • RV: Shipment Details - Opens the Shipment Record View, in a new tab, for a selected record with a Transaction Type of: SO Shipment, Transfer, or Transfer Receipt.
  • RV: Transaction - Opens the appropriate inventory transaction record view, in a new tab, for a selected record with a Transaction Type of: Adjustment, Production, Receipt, Transfer, or Transfer Receipt.
Quick Column Filter
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Quick Column Filter
Quick Column Filter
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Print
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Print - LV 3.0
Print - LV 3.0
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Refresh

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Refresh - Global 3.0
Refresh - Global 3.0
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Saved Layouts
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Column Layouts for Framework 3.0 - Global
Column Layouts for Framework 3.0 - Global
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Search Options
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Search Options - Inquiry Grid 3.0
Search Options - Inquiry Grid 3.0
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FieldsDescription
BOL

Displays the BOL ID entered on the transaction. This field is specific to SO Shipments and Inventory Transfers. This can be edited from the 'BOL' field on the 'Shipments Tab of the Sales Order Record View (for SO Shipments) or the 'Home' tab of the Transfer Transaction Record View (for Transfers) while the transactions are in a Status of New.

Database Field: ERPh_IMTransactionHeader.BOL

Corrected From

Displays the Transaction ID of the source transaction that was corrected. This field only displays a value if the transaction has been corrected. This is not editable.

Database Field: ERPx_IMTransactionHeader.CorrectedFromTransactionHeaderSK

GL Date

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GL Date
GL Date
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This can be edited from the 'GL Date' field on the 'Properties' tab of the Transaction Record View while the transaction is in a Status of New.

Database Field: ERPh_IMTransactionHeader.GLDate

Item Class ID

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Item Class
Item Class
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 This can be edited from the 'Class ID' property on the 'Properties' tab of the Item Class Record View.  

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Def - Item Class
Def - Item Class
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Database Field: ERPx_IMItemClass.ClassID

Item Description

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Item Description
Item Description
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Database Fields: ERPx_IMItem.ItemDescription, ERPh_IMTransactionDetail.ItemSK

Item ID

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Item ID - LV
Item ID - LV
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Database Fields: ERPx_IMItem.ItemID, ERPh_IMTransactionDetail.ItemSK

Item: Description

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Item ID & Item Description
Item ID & Item Description
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The 'Item ID' field is not editable. The Item Description can be edited from the 'Item Description' property on the 'Properties' tab of the Item Record View.

Database Fields: ERPx_IMItem.ItemID, ERPx_IMItem.ItemDescription, ERPh_IMTransactionDetail.ItemSK

PO #

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Purchase Order
Purchase Order
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Database Field: ERPh_IMTransactionHeader.POHeaderSk 

Quantity

Displays the unit or weight quantity of the item, in the default reporting UOM. This can be edited from the 'Units' field or 'Weight' field of a line item on the Items grid of the Transaction Record View while the transaction is in a Status of New. This can also be edited from the 'Units' field or 'Weight' field of a line item on the Items grid of the Sales Order Record View while the transaction is in a Status of New. Once the transaction is no longer in a Status of New, this cannot be edited.

Database Fields: ERPh_IMTransactionDetail.EffectOnInventoryUnits or ERPh_IMTransactionDetail.EffectOnInventoryWeight

Note: For companies that want unposted Sales Orders to update the On Hand balances as soon as they are marked as Shipped, they can set the "Include Shipped & Approved Sales Orders in On Hand balances" Inventory Preference to "Yes".

Reference

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Reference
Reference
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This can be edited from the 'Reference' field of the 'Home' tab of the Transaction Record View while the transaction is in a Status of New.

Database Field: ERPh_IMTransactionHeader.Reference

Site ID

Displays the Site ID for the Site where the transaction occurred. This comes from the 'Site' field on the 'Home' tab of the Transaction Record View. This is not editable after the transaction has been saved.

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Def - Site
Def - Site
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Database Fields: ERPx_MFSite.SiteID, ERPh_IMTransactionHeader.SiteSK

Status

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Status
Status
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Def - Status
Def - Status
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 The Statuses that apply to transaction in this List View include:

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Def - Status - Posted
Def - Status - Posted
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Def - Status - Void
Def - Status - Void
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Def - Status - Replaced
Def - Status - Replaced
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPh_IMTransactionHeader.TransactionStatusSK

Trans Date

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Doc Date
Doc Date
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 This can be edited from the 'GL Date' field on the 'Shipments Tab of the Sales Order Record View (for SO Shipments), from the 'Date' field on the 'Home' tab of the Transaction Record View for Adjustment, Production and Receipt transactions

while the transaction is in a Status of New, and from the 'Transferred On' field on the 'Home' tab of the Transaction Record View for a Transfer transactions while the transaction is in a Status of New.  

Database Field:

ERPh_IMTransactionHeader.TransactionDate

Item Attribute ClassTransaction ID

Item Attribute Class

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Item Attribute Class
Transaction ID
Transaction ID
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This can be edited from the 'Item Attribute Class' selected on the Properties tab of the Item Record Viewvalue is system generated when the transaction is created and is not editable.

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Def -
Attribute Class
Transaction ID
Def -
Attribute Class
Transaction ID
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Database FieldsField: ERPxERPh_MFAttributeClass.ClassDescription, ERPX_IMItem.AttributeClassSK, ERPx_IMTransactionDetail.ItemSK

Item ID

IMTransactionHeader.TransactionID

Transaction TypeItem ID

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Item ID

Transaction Type
Transaction Type
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This

field

comes from the 'Transaction Type' property on the 'Properties' tab of the Transaction Class Record View for the associated transaction. This is not editable after the Transaction Class has been saved.

Insert excerpt
Def -

Item ID

Transaction Types
Def -

Item ID

Transaction Types
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(lightbulb) The SO Shipment and SO Return transaction types only displays when the corresponding invoice is posted.

Database Field: ERPx_

IMItem

IMTransactionType.

ItemID

TransactionTypeDescription,

ERPx

ERPh_

IMTransactionDetail

IMTransactionHeader.

ItemSKItem: Description

TransactionTypeSK

Units UOMItem ID & Item Description

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Item ID & Item Description

UOM - Units
UOM - Units
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 This field can be edited from the '

Item DescriptionQuantityReferenceSite

Inventory Unit UOM' property on the 'Properties' tab of the Item Record View.

Database Field: ERPx_IMItem.ItemDescription

(lightbulb) To avoid duplicate rows where only the item description is different, this field will always display an item’s current description, and not any historical descriptions.

GL Date

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Def - UOM
Def - UOM
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Database Field: ERPh_IMTransactionDetail.EffectOnInventoryUnitsUOMSK

UnitsStatusTransactionTransaction ClassTransaction TypeUnits

Site ID

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Site ID
Units - LV
Units - LV
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This comes from can be edited from the 'SiteUnits' field on the 'Home' tab of the Inventory transaction or the 'Default Site' field on the 'Home' tab of the Sales Order transaction. This is not editable after the transaction has been Saved.
Insert excerptDef - SiteDef - Sitenopaneltrue

Database Fields: ERPx_MFSite.SiteID, ERPx_IMLotBalance.SiteSK

Site Name

line item in the Items grid on the Transaction Record View while the transaction is in a Status of New.

Database Field: ERPh_IMTransactionDetail.EffectOnInventoryUnits

UOM

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UOM -

Units

Default Reporting
UOM -

Units

Default Reporting
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 This

field

can be edited from the '

Inventory Unit

Default Reporting UOM' property on the 'Properties' tab of the Item

record view.

Record View.

Database Field: ERPx_IMItem.DefaultReportingUOMSK

UOM Schedule

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Def

UOM - Schedule
UOM

Def

-

UOM

Schedule
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Database Field: ERPX_IMItem.DefaultIMUnitUOMSK

Units Insert excerptUnits - On HandUnits - On Handnopaneltrue This can be updated when units for an item on an inventory transaction has been Posted or units for an allocated item on a sales order has been Posted. This is a calculated field and not stored in the database.UOMUOM ScheduleVoid Date

This field comes from the 'UOM Schedule' property on the 'Properties' tab of the Item Record View and is not editable.

Database Fields: ERPx_IMItem.UOMScheduleSK, ERPh_IMTransactionDetail.ItemSK

Void Date

Displays the date the transaction was voided. This field comes from the 'Void/Correct GL Date' field for a transaction line on the Transaction More Actions Record View and is not editable after the void action has been processed.

Database Fields: ERPh_IMTransactionHeader.VoidDate

Weight

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Weight -

On Hand

LV
Weight -

On Hand

LV
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This can be

updated when weight for an item on an inventory transaction has been Posted or weight for an allocated item on a sales order has been Posted. This is a calculated field and not stored in the database.

edited from the 'Weight' field of the line item in the Items grid on the Transaction Record View while the transaction is in a Status of New.

Database Field: ERPh_IMTransactionDetail.EffectOnInventoryWeight

Weight UOM

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UOM - Weight
UOM - Weight
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This field can be edited from the 'Inventory Weight UOM' property on the 'Properties' tab of the Item record view.

Insert excerpt
Def - UOM
Def - UOM
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Database Field: ERPxERPh_IMLotBalanceIMTransactionDetail.WeightUOMSKEffectOnInventoryWeightUOMSK

Related Topics

Understanding Inventory Balances


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