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Def - Vendor
Def - Vendor
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The purpose of the is page is to show current balances for all Vendors. Users can view balances owed to or from Vendors, view transaction activity tied to a Vendor, view Payment and Invoice applications, apply Payable Documents, and process payments and payment batches.

Software Version: 20212023.0406.09 30 and newer

Table of Contents
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Toolbar IconsDescriptionApply Payables Documents

Opens Unapplied Payable Documents list view, which displays unapplied payable transactions for users to apply towards invoices. If one or more Vendor(s) are selected prior to clicking the Apply Payables Documents button, the results will be filtered on the selected Vendor(s). Else if no Vendors are selected, then all applicable transactions will be displayed.

Build Payment BatchOpens Build Payment Batch Record View, where users can create new payment batches.Excel
Excel - LV
Search Options
Description
Auto Hide Filters
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Excel - LV
Auto Hide Filters
Auto Hide Filters
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FavoritesFavorites Add/Remove - Global
Auto Refresh on Open
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Favorites Add/Remove - Global
Auto Refresh on Open
Auto Refresh on Open
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Grid Layout Insert excerptGrid Layout - GlobalGrid Layout - GlobalnopaneltrueHelp Insert excerptHelp - GlobalHelp - GlobalnopaneltrueInquiry Criteria Insert excerptInquiry Criteria - GlobalInquiry Criteria - Globalnopaneltrue
Hide Vendors where all balances are 0.00
: A text box

A single select lookup that defaults to "Yes", but also has an option for "No". This allows users to select whether or not to include Vendors with a balance of zero (0.00) in the List View.

Saved Searches
Vendor Class:
Image AddedDisplays the saved searches lookup and related icons. This tool allows users to select previously saved search options, create a new set of search options, save changes to existing search options, forget/delete saved search options and/or assign a saved search option as the default for the page. Once changes are made to the search options, the user can click the Save Options icon and save the changes. Saving search options will also save the preferences for 'Auto Refresh on Open' and 'Auto Hide Filters'. The new search option can also be set as the default.  Default searches can be removed by clicking the 'Set as Default' button again when the current default search is selected.  

Refer to this FAQ for advanced search options.

Vendor ClassA multi-select lookup that defaults to "All", but also includes a list of all the 'Active' Vendor Classes. This allows users to select specific Vendor Types to display in the List View.
Process PaymentsOpens Process Payments Record View, where users can modify, print and post check and ACH payments. Refresh

Page Detail

DescriptionIdentifies whether or not there is a pending payment for the Vendor. This field is not required and displays "Yes" if the Vendor has any checks on a check batch that has not been printed yet. This field auto-populates after a payment has been entered, processed, but not yet Posted or when a settlement batch has been built, but not yet Posted. Database Field: ERPx_MFTransactionBatch.BatchIDThis field is not editable and not stored in the database.

Toolbar IconsDescription
Column Filter Show/Hide
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Column Filter Show/Hide - Global
Column Filter Show/Hide - Global
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Excel
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Excel - LV
Excel - LV
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Favorites
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Favorites Add/Remove - Global
Favorites Add/Remove - Global
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Group By Show/Hide
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Group By Show/Hide - Global
Group By Show/Hide - Global
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Help
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Refresh Help - GlobalRefresh
Help - Global
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View

Displays a drop down menu of related drill-through inquiries. When an option is selected, it opens in a separate tab. The list of options includes:

Transactions: Opens the Vendor History Inquiry to display all transactions related to the selected Vendor
More Actions

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More Actions - Global 3.0
More Actions - Global 3.0
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  • Invoice Applications: Opens the AP Transaction & Check Applications Inquiry to shows the list of Invoices and the transactions that were applied to them.
  • Payment Applications: Opens Opens the AP Transaction & Check Applications Inquiry to shows the list of Credit Memos and Payments and the transactions they were applied to. 
Invoice Applications
  • Transactions: Opens the
AP Transaction & Check Applications Inquiry to shows the list of Invoices and the transactions that were applied to them.		Fields
  • Vendor History Inquiry to display all transactions related to the selected Vendor.
  • Apply Documents: Opens the Unapplied Payable Documents list view, which displays unapplied payments and Credit Memos that can be selected and applied to invoices. If one or more Vendor(s) are selected prior to clicking the Apply Payables Documents button, the results will be filtered on the selected Vendor(s). Else if no Vendors are selected, then all applicable transactions will be displayed.
  • Build Payment Batch: Opens Build Payment Batch Record View, where users can create new payment batches.
  • Process Payments: Opens the Process Payments Record View, where users can modify, print and post Check and ACH payments that are included in an open Batch or manual payments that have been entered on this page.  Note: If users manually enter a payment amount for Vendors with different currencies, the message "The selected Vendors have multiple currencies, manual payments can be made with only one currency." will be displayed when this button is clicked. 
Refresh
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Refresh - Global 3.0
Refresh - Global 3.0
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Saved Layouts
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Column Layouts for Framework 3.0 - Global
Column Layouts for Framework 3.0 - Global
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Search Options
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Search Options - Inquiry Grid 3.0
Search Options - Inquiry Grid 3.0
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FieldsDescription
Checkbox
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Checkbox
Checkbox
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Default Accounts Payable Account

Identifies the

settlement accrual account

accounts payable account for the associated

Fisherman, Fisherman & Tender, Tender or Loan. This comes from the 'Settlement Accrual

Vendor, displayed as [Account Number] - [Description]. This is not required and is always editable from the 'Accounts Payable' field in the 'Accounts' tab of the

Fishermen & Tenders record view or the Loans record view. This field is always editable

Vendor Record View.

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Def - GL Account -

Settlement Accural

Accounts Payable
Def - GL Account -

Settlement Accural

Accounts Payable
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Database

Field:

Fields: ERPx_GLAccount.AccountNumber - ERPx_GLAccount.Description, ERPx_APVendor.

SAGLAcctRef

APGLAcctRef

Net Balance

Displays the total unapplied balance for the Account Vendor, including balances on open transactions, before any payments are processed. This It is calculated as [Posted BalanceUnpaid Invoices] +- [Open TransactionsUnapplied Payments] - [Unapplied Credits] + [Open POsTransactions]. Negative  Negative net balances will appear within parentheses. This is a calculated field that is not editable and is not stored in the database.

On HoldDisplays the total dollar amount of Invoices/Credit Memos that are on hold for a Vendor. This is not required. If "Yes" is selected for the 'Pmt./Apply Hold' field on the 'Properties' tab of the Invoice or Credit Memo Record View, then the 'Extended' amount of the transaction will be added to this column. Negative amounts will appear within parentheses. This is a calculated field that is not editable and not stored in the database.
Open TransactionsDisplays the total balance amount from all transactions in transactions in a status of '"New' " or 'Approved' (excludes transactions in a status of 'Ready to Post' or 'Posted')"Approved" for a Vendor. Once the Status is set to "Ready to Post" or "Posted", the transactions transaction totals will apply move to the Posted Balance. Negative balances amounts will appear within parentheses. The following transactions are included in this total: Adjustment, Balance Transfer, Payment Receipt, AP Credit Memo, Fish Ticket, Fisherman Sale, AP Invoice, Payment and Tender Resale. This is a calculated field , that is not editable and is not stored in the database.
Payment Amount

Identifies the amount to be paid to the Fisherman, Fisherman & Tender, Tender or Loan as a manual payment. This is a text box that . This field can be manually edited to create a manual payment or it will display the amount of a payment included in an open Payment Batch.  It defaults to '0.00'. Entering a value in this field and clicking the 'Process Payments' icon in the header toolbar will create a new Quick Payment batch. This field is always editable.

Database Fields: ERPx_MFCheckbookTransaction.Amount, ERPx_MFTransactionBatch.TransactionBatchSK

Pending Payments

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Batch IDBatch ID
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Posted BalanceDisplays

Displays the total balance from all transactions in a status of

'

"Ready to Post

'

" or

'Posted'. The following transactions are included in this total: Adjustment, Balance Transfer, Payment Receipt, AP Credit Memo, Fish Ticket, Fisherman Sale, AP Invoice, Payment and Tender Resale

"Posted". Negative balances will appear within parentheses.

This

 This is a calculated field

,

that is not editable and is not stored in the database. 

[Posted Balance] = [Unpaid Invoices] + [Unapplied Payments] + [Unapplied Credits].

Unapplied PaymentsUnpaid Invoices
VendorTransaction CurrencyAccount Name

 This field displays the transaction(s) currency for the corresponding Vendor. This is required and is not editable. 

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Account Name

Def - Currency
Def - Currency
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Clicking the link opens the Vendor record view for the selected Account. This comes from the

Database Fields: ERPx_MFCurrency.CurrencyID

Unapplied Credits

Displays the total amount of available credits for a Vendor that have not been applied towards Invoices. This is not required. This is a calculated field that is not editable and is not stored in the database.

[Unpaid Invoices] + [Unapplied Payments] + [Unapplied Credits] = [Posted Balance]

Unapplied Payments

Displays the total amount of payments for a Vendor that have not been applied towards Invoices. This is not required. This is a calculated field that is not editable and is not stored in the database.

[Unpaid Invoices] + [Unapplied Payments] + [Unapplied Credits] = [Posted Balance]

Unpaid Invoices

Displays the total Invoice amount for a Vendor that have no credit or payment applications. This is not required. This is a calculated field that is not editable and is not stored in the database.

[Unpaid Invoices] + [Unapplied Payments] + [Unapplied Credits] = [Posted Balance]

Vendor

Identifies the name and ID of the Vendor, displayed as 'Vendor Name' + '(Vendor ID)

' fields

'. Clicking the link opens the Vendor Record View for the selected Vendor. This is required and is always editable from the 'Vendor Name' field on the 'Properties' tab of the

Fishermen & Tenders record view or the Loans record view. This field is always editable.

Vendor Record View.

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Def - Vendor Name
Def - Vendor Name
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Def - Vendor ID
Def - Vendor ID
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Database Fields: ERPx_APVendor.VendorName, ERPx_APVendor.VendorID

Vendor Class Insert excerptFisherman (Account) ClassFisherman (Account) Classnopaneltrue This comes

Identifies the class that is assigned to the Vendor. This is required and is always editable from the 'Vendor Class' field on the 'Properties' tab of the

Fishermen & Tenders record view or the Loans record view. This field is always editable.

Vendor Record View.

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Def - Vendor class
Def - Vendor class
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Database Fields: ERPx_APVendorClass.ClassDescription, ERPx_APVendor.VendorClassSK

Vendor ID Insert excerptAccount IDAccount IDnopaneltrue

Identifies the unique ID of the Vendor. Clicking the link opens the Vendor

record view

Record View for the selected

Account

Vendor. This

comes

is required and is always editable from the 'Vendor ID' field on the 'Properties' tab of the

Fishermen & Tenders record view or the Loans record view. This field is always editable.

Vendor Record View.

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Def - Vendor ID
Def - Vendor ID
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Database Field: ERPx_APVendor.VendorID

Vendor Name

Insert excerptAccount NameAccount Namenopaneltrue Clicking Identifies the name of the Vendor. Clicking the link opens the Vendor record view Record View for the selected AccountVendor. This comes is required and is always editable from the 'Vendor Name' field on the 'Properties' tab of the Fishermen & Tenders record view or the Loans record view. This field is always editable. Database FieldVendor Record View.

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Def - Vendor Name
Def - Vendor Name
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Database Fields: ERPx_APVendor.VendorName

Related Topics

User Guide: Vendor Balances


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