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Tom Williams

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The purpose of this inquiry is to display each transaction that affects the inventory On Hand balance of an item. From this inquiry, users may open the corresponding inventory transaction Record View or Sales Order Record View. This inquiry displays transactions that have been posted. This inquiry can be accessed from both the Inquiries page or from the Item Balances Inquiry List View by selecting a one or more line item(s) and clicking "View Item History" toolbar icon.

(lightbulb) This inquiry also contains columns for each Attribute that is set up for the 'Items' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. Item attributes are not included in the help documentation.

Software Version: 2020.12.04 and newer

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This lookup contains the values "Voids" and "Beginning Balances".

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The purpose of this inquiry is to display each transaction that affects inventory On Hand balances. From this inquiry, users may open the corresponding inventory transaction Record View or Sales Order Record View. This inquiry displays transactions that have been posted. This inquiry can be accessed from both the Inquiries page or from the Item Balances Inquiry List View by selecting a one or more line item(s) and clicking "View Item History" toolbar icon.

(lightbulb) This inquiry also contains columns for each Attribute that is set up for the 'Items' attribute type. Because these are user defined, they are not included in the default view but can be added a saved layout. Item attributes are not included in the help documentation.

Software Version: 2022.08.26 and newer

Table of Contents
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Page Header

Excel

Filter ItemsDescription
Auto Hide Filters
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Auto Hide Filters
Auto Hide Filters
nopaneltrue
Auto Refresh on Open
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Auto Refresh on Open
Auto Refresh on Open
nopaneltrue
Include

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Inq - Include - Inv
Inq - Include - Inv
nopaneltrue
 This is a multi-select standard lookup that is not required to return results. It defaults to "Beginning Balances".

This lookup contains the values "Voids" and "Beginning Balances".

Item

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Inq - Item
Inq - Item
nopaneltrue
This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Item ID
Def - Item ID
nopaneltrue

The lookup contains a list of all Items in the Items master file.

Item Class

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Inq - Item Class
Inq - Item Class
nopaneltrue
This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Item Class
Def - Item Class
nopaneltrue

The lookup contains a list of all Item Classes.

Lot Owner

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Inq - Lot Owner
Inq - Lot Owner
nopaneltrue
 This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Owner
Def - Owner
nopaneltrue

The lookup contains a list of all Lot Owners.

Saved Searches
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Search Options for Framework 3.0 - Global
Search Options for Framework 3.0 - Global
nopaneltrue
Search

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Search - Search Options
Search - Search Options
nopaneltrue

  • Attr: [Attribute Value]
  • Item: [Item ID] or [Item Description]
  • Owner: [Lot Owner]
  • Batch: [Production Batch]
  • Site: [Site ID] or [Site Name]
  • WLot: [Warehouse Lot] 
Site

Insert excerpt
Inq - Site
Inq - Site
nopaneltrue
This is a multi-select standard lookup that is not required to return results. It defaults as blank.

Insert excerpt
Def - Item IDSite
Def - Item IDSite
nopaneltrue

The lookup contains a list of all Items in the Items master fileactive Sites.

Item Trans Class

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Inq -
Item
Transaction Class
Inq -
Item
Transaction Class
nopaneltrue
This is a multi-select standard lookup that is not required to return results. It defaults as blank.

Insert excerpt
Def -
Item
Transaction Class - General
Def -
Item
Transaction Class - General
nopaneltrue

The lookup contains a list of all Item Classes.

Lot Owner

Transaction Classes, SO Shipment and SO Return.

Trans Date

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Date Control Text Box
Date Control Text Box
nopaneltrue
 This is required to return results and defaults with a date range of the past 30 days.

Trans Type
Toolbar IconsDescription
Column Filter Show/Hide
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Column Filter Show/Hide - GlobalColumn Filter Show/Hide - Global
nopaneltrue
Excel
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Excel - LV 3.0
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Inq -
Lot Owner
Transaction Type
Inq -
Lot Owner
Transaction Type
nopaneltrue
  This is a multi-select standard lookup that is not required to return results. It defaults as blank.

Insert excerpt
Def -
Owner
Transaction Types
Def -
Owner
Transaction Types
nopaneltrue

The lookup contains a list of all Lot Owners.

Search Insert excerptSearch - Search OptionsSearch - Search Optionsnopaneltrue
  • Attribute Values
  • Item Description
  • Item ID
  • Lot Owner
  • Production Batch
  • Site ID
  • Site Name
  • Warehouse Lot 
Site Insert excerptInq - SiteInq - Sitenopaneltrue This is a multi-select standard lookup that is not required to return results. It defaults as blank.
Insert excerptDef - SiteDef - Sitenopaneltrue

The lookup contains a list of all active Sites.

Trans Class Insert excerptInq - Transaction ClassInq - Transaction Classnopaneltrue This is a multi-select standard lookup that is not required to return results. It defaults as blank.
Insert excerptDef - Transaction Class - GeneralDef - Transaction Class - Generalnopaneltrue

The lookup contains a list of all Transaction Classes, SO Shipment and SO Return.

Trans Date Insert excerptInq - Transaction DateInq - Transaction Datenopaneltrue This is a date range control that allows users to select a single date or a range of dates. This is not required to return results and defaults with a date range of the past 30 days.
Trans Type Insert excerptInq - Transaction TypeInq - Transaction Typenopaneltrue This is a multi-select standard lookup that is not required to return results. It defaults as blank.
 Insert excerptDef - Transaction TypesDef - Transaction Typesnopaneltrue

The lookup contains a list of all Inventory Transaction Types configured for the company.

Saved Search Options Insert excerptSearch Options for Framework 3.0 - GlobalSearch Options for Framework 3.0 - Globalnopaneltrue  

Page Detail

the following options:

  • 01: Receipt
  • 02: Production Input
  • 03: Production Output
  • 04: Transfer Outbound (1 Part)
  • 05: Transfer Receipt (1 Part)

  • 06: Transfer Outbound (2 Part)

  • 07: Transfer Receipt (2 Part)

  • 08: SO Shipment

  • 09: SO Return

  • 10: Adjustment

Page Detail

Help - Global
Toolbar IconsDescription
Column Filter Show/Hide
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Column Filter Show/Hide - Global
Column Filter Show/Hide - Global
nopaneltrue
Excel
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Excel - LV 3.0
Excel - LV 3.0
nopaneltrue
Favorites
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Favorites Add/Remove - Global
Favorites Add/Remove - Global
nopaneltrue
Group By Show/Hide
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Group By Show/Hide - Global
Group By Show/Hide - Global
nopaneltrue
Help
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Help - Global 3.0
Help - Global 3.0
nopaneltrue
More Actions

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More Actions - Global 3.0
More Actions - Global 3.0
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  • RV: Item - Opens the Item Record View, in a new tab, for a selected Item. 
  • RV Order - Opens the Sales Order Record View, in a new tab, for a selected record with a Transaction Type of: SO Shipment or SO Return.
  • RV: Shipment Details - Opens the Shipment Record View, in a new tab, for a selected record with a Transaction Type of: SO Shipment, Transfer, or Transfer Receipt.
  • RV: Transaction - Opens the appropriate inventory transaction record view, in a new tab, for a selected record with a Transaction Type of: Adjustment, Production, Receipt, Transfer, or Transfer Receipt.
Quick Column Filter
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Quick Column Filter
Quick Column Filter
nopaneltrue
Print
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Print - LV 3.0
Print - LV 3.0
nopaneltrue
FavoritesRefresh

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Favorites Add/Remove

Refresh - Global

Favorites Add/Remove

3.0
Refresh - Global 3.0
nopaneltrue

Group By Show/HideSaved Layouts
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Insert excerpt
Group By Show/Hide - GlobalGroup By Show/Hide - Global
nopaneltrue
Help
Column Layouts for Framework 3.0
Help
- Global
Column Layouts for Framework 3.0
nopaneltrueQuick Filter Insert excerptQuick FilterQuick Filter
- Global
nopaneltrue
RefreshSearch Options
Insert excerpt
Refresh
Search Options -
Global
Inquiry Grid 3.0
Refresh
Search Options -
Global
Inquiry Grid 3.0
nopaneltrue
Saved Column Layouts Insert excerptColumn Layouts for Framework 3.0 - GlobalColumn Layouts for Framework 3.0 - GlobalnopaneltrueView Insert excerptView - Inquiry Grid 3.0View - Inquiry Grid 3.0nopaneltrue 
  • Order - Opens the Sales Order Record View, in a new tab, for a selected record with a Transaction Type of: SO Shipment or SO Return.
  • Transaction - Opens the appropriate inventory transaction record view, in a new tab, for a selected record with a Transaction Type of: Adjustment, Production, Receipt, Transfer, or Transfer Receipt.
  • Shipment Details - Opens the Shipment Record View, in a new tab, for a selected record with a Transaction Type of: SO Shipment, Transfer, or Transfer Receipt.
  • Item - Opens the Item Master File Record View, in a new tab, for a selected record. 
FieldsDescriptionBOL

Displays the BOL ID entered on the transaction. This field is specific to SO Shipments and Inventory Transfers. This can be edited from the 'BOL' field on the 'Shipments Tab of the Sales Order Record View (for SO Shipments) or the 'Home' tab of the Transfer Transaction Record View (for Transfers) while the transactions are in a Status of New.

Database Field: ERPx_IMTransactionHeader.BOL

Corrected From

Displays the Transaction ID of the source transaction that was corrected. This field only displays a value if the transaction has been corrected. This is not editable.

Database Field: ERPx_IMTransactionHeader.CorrectedFromTransactionHeaderSK

Cost GroupDisplays the cost group attached to the item. This can be edited from the 'Cost GroupFieldsDescriptionBOL

Displays the BOL ID entered on the transaction. This field is specific to SO Shipments and Inventory Transfers. This can be edited from the 'BOL' field on the 'Shipments Tab of the Sales Order Record View (for SO Shipments) or the 'Home' tab of the Transfer Transaction Record View (for Transfers) while the transactions are in a Status of New.

Database Field: ERPh_IMTransactionHeader.BOL

Corrected From

Displays the Transaction ID of the source transaction that was corrected. This field only displays a value if the transaction has been corrected. This is not editable.

Database Field: ERPx_IMTransactionHeader.CorrectedFromTransactionHeaderSK

GL Date

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GL Date
GL Date
nopaneltrue
This can be edited from the 'GL Date' field on the 'Properties' tab of the Transaction Record View while the transaction is in a Status of New.

Database Field: ERPh_IMTransactionHeader.GLDate

Item Class ID

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Item Class
Item Class
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 This can be edited from the 'Class ID' property on the 'Properties' tab of the Item Class Record View.  

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Def - Item Class
Def - Item Class
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Database Field: ERPx_IMItemClass.ClassID

Item Description

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Item Description
Item Description
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Database Fields: ERPx_IMItem.ItemDescription, ERPh_IMTransactionDetail.ItemSK

Item ID

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Item ID - LV
Item ID - LV
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Database Fields: ERPx_IMItem.ItemID, ERPh_IMTransactionDetail.ItemSK

Item: Description

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Item ID & Item Description
Item ID & Item Description
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The 'Item ID' field is not editable. The Item Description can be edited from the 'Item Description' property on the 'Properties' tab of the Item Record View.

Database Fields: ERPx_IMItem.ItemID, ERPx_IMItem.ItemDescription, ERPh_IMTransactionDetail.ItemSK

PO #
Def - Cost Group

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Def - Cost Group

Purchase Order
Purchase Order
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Database Field:

ERPx

ERPh_

IMCostGroup

IMTransactionHeader.

CostGroupID

POHeaderSk 

DateQuantity

Displays the date of the inventory transactionunit or weight quantity of the item, in the default reporting UOM. This can be edited from the 'GL DateUnits' field on the 'Shipments Tab of the Sales Order Record View (for SO Shipments), from the  'Date' field on the 'Home' tab of the Transaction Record View for Adjustment, Production and Receipt transactions or 'Weight' field of a line item on the Items grid of the Transaction Record View while the transaction is in a Status of New, and from the 'Transferred On' field on the 'Home' tab of the Transaction Record View for a Transfer transactions while the transaction is . This can also be edited from the 'Units' field or 'Weight' field of a line item on the Items grid of the Sales Order Record View while the transaction is in a Status of New. Once the transaction is no longer in a Status of New, this cannot be edited.   

Database Field: ERPx_IMTransactionHeader.TransactionDate

Item Attribute Class


Database Fields: ERPh_IMTransactionDetail.EffectOnInventoryUnits or ERPh_IMTransactionDetail.EffectOnInventoryWeight

Note: For companies that want unposted Sales Orders to update the On Hand balances as soon as they are marked as Shipped, they can set the "Include Shipped & Approved Sales Orders in On Hand balances" Inventory Preference to "Yes".

ReferenceReference

Item Attribute Class

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Item Attribute Class
Reference
Reference
nopaneltrue
This can be edited from the 'Item Attribute Class' selected on the Properties Reference' field of the 'Home' tab of the Item Record View.
Insert excerptDef - Attribute ClassDef - Attribute Classnopaneltrue

Database Fields: ERPx_MFAttributeClass.ClassDescription, ERPX_IMItem.AttributeClassSK, ERPx_IMTransactionDetail.ItemSK

Item: Description Insert excerptItem ID & Item DescriptionItem ID & Item DescriptionnopaneltrueThe 'Item ID' field is not editable. The Item Description can be edited from the 'Item Description' property on the 'Properties' tab of the Item Record View.

Database Fields: ERPx_IMItem.ItemID, ERPx_IMItem.ItemDescription, ERPx_IMTransactionDetail.ItemSK

GL Date Insert excerptGL DateGL Datenopaneltrue This can be edited from the 'GL Date' field on the 'Properties' tab of the Transaction Record View while the transaction is in a Status of New.

Database Field: ERPx_IMTransactionHeader.GLDate

Quantity

Displays the unit quantity or weight quantity of the item in the default reporting UOM. This can be edited from the 'Units' field or 'Weight' field of a line item on the Items grid of the Transaction Record View while the transaction is in a Status of New. This can also be edited from the 'Units' field or 'Weight' field of a line item on the Items grid of the Sales Order Record View while the transaction is in a Status of New. Once the transaction is no longer in a Status of New, this cannot be edited.

Database Fields: ERPx_IMTransactionDetail.EffectOnInventoryUnits or ERPx_IMTransactionDetail.EffectOnInventoryWeight

Note: For companies that want unposted Sales Orders to update the On Hand balances as soon as they are marked as Shipped, they can set the "Include Shipped & Approved Sales Orders in On Hand balances" Inventory Preference to "Yes".

Insert excerptReferenceReferencenopaneltrue This can be edited from the 'Reference' field of the 'Home' tab of the Transaction Record View Transaction Record View while the transaction is in a Status of New.

Database Field: ERPh_IMTransactionHeader.Reference

Site ID

Displays the Site ID for the Site where the transaction occurred. This comes from the 'Site' field on the 'Home' tab of the Transaction Record View. This is not editable after the transaction has been saved.

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Def - Site
Def - Site
nopaneltrue

Database Fields: ERPx_MFSite.SiteID, ERPh_IMTransactionHeader.SiteSK

Status

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Status
Status
nopaneltrue
  

Insert excerpt
Def - Status
Def - Status
nopaneltrue
 The Statuses that apply to transaction in this List View include:

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Def - Status - Posted
Def - Status - Posted
nopaneltrue

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Def - Status - Void
Def - Status - Void
nopaneltrue

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Def - Status - Replaced
Def - Status - Replaced
nopaneltrue

Database Fields: ERPx_APTransactionStatus.StatusName, ERPh_IMTransactionHeader.TransactionStatusSK

Trans Date

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Doc Date
Doc Date
nopaneltrue
 This can be edited from the 'GL Date' field on the 'Shipments Tab of the Sales Order Record View (for SO Shipments), from the 'Date' field on the 'Home' tab of the Transaction Record View for Adjustment, Production and Receipt transactions while the transaction is in a Status of New

.

Database Field: ERPx_IMTransactionHeader.Reference

SiteDisplays the Site ID for the Site where the transaction occurred. This comes from the 'Site

, and from the 'Transferred On' field on the 'Home' tab of the Transaction Record View

. This is not editable after the transaction has been saved. Insert excerptDef - SiteDef - Sitenopaneltrue

Database Fields: ERPx_MFSite.SiteID, ERPx_IMTransactionHeader.SiteSK

Transaction

for a Transfer transactions while the transaction is in a Status of New.  

Database Field: ERPh_IMTransactionHeader.TransactionDate

Transaction ID

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Transaction ID
Transaction ID
nopaneltrue
This value is system generated when the transaction is created and is not editable.

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Def - Transaction ID
Def - Transaction ID
nopaneltrue

Database Field: ERPxERPh_IMTransactionHeader.TransactionID

Transaction Type

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Transaction Type
Transaction Type
nopaneltrue
This comes from the 'Transaction Type' property on the 'Properties' tab of the Transaction Class Record View for the associated transaction. This is not editable after the Transaction Class has been saved.

Insert excerpt
Def - Transaction Types
Def - Transaction Types
nopaneltrue

(lightbulb) The SO Shipment and SO Return transaction types only displays when the corresponding invoice is posted.

Database Field: ERPx_IMTransactionType.TransactionTypeDescription, ERPx ERPh_IMTransactionHeader.TransactionTypeSK

Units UOM

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UOM - Default IM Units
UOM - Default IM Units
nopaneltrue
 This field can be edited from the 'Inventory Unit UOM' property on the 'Properties' tab of the Item Record View.

Insert excerpt
Def - UOM
Def - UOM
nopaneltrue

Database Field:ERPx ERPh_IMTransactionDetail.EffectOnInventoryUnitsUOMSK

Units

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Units - On HandLV
Units - On HandLV
nopaneltrue
This can be edited from the 'Units' field of the line item in the Items grid on the Transaction Record View while the transaction is in a Status of New.

Database Field: ERPxERPh_IMTransactionDetail.EffectOnInventoryUnits

UOM

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UOM - Default Reporting
UOM - Default Reporting
nopaneltrue
 This can be edited from the 'Default Reporting UOM' property on the 'Properties' tab of the Item Record View.

Database Field:

ERPX

ERPx_IMItem.DefaultReportingUOMSK

UOM Schedule

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UOM - Schedule
UOM - Schedule
nopaneltrue
This field comes from the 'UOM Schedule' property on the 'Properties' tab of the Item Record View and is not editable.

Database Fields: ERPX ERPx_IMItem.UOMScheduleSK, ERPx ERPh_IMTransactionDetail.ItemSK

Void Date

Displays the date the transaction was voided. This field comes from the 'Void/Correct GL Date' field for a transaction line on the Transaction More Actions Record View and is not editable after the void action has been processed.

Database Fields:ERPxERPh_IMTransactionHeader.VoidDate

Weight

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Weight -
On Hand
LV
Weight -
On Hand
LV
nopaneltrue
This can be edited from the 'Weight' field of the line item in the Items grid on the Transaction Record View while the transaction is in a Status of New.

Database Field: ERPxERPh_IMTransactionDetail.EffectOnInventoryWeight

Weight UOM

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UOM -
Default IM
Weight
UOM -
Default IM
Weight
nopaneltrue
This field can be edited from the 'Inventory Weight UOM' property on the 'Properties' tab of the Item record view.

Insert excerpt
Def - UOM
Def - UOM
nopaneltrue

Database Field: ERPxERPh_IMTransactionDetail.EffectOnInventoryWeightUOMSK

Related Topics

Understanding Inventory Balances

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