Page Comparison

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	Def - Trans - AP Invoice/Credit Memo
	Def - Trans - AP Invoice/Credit Memo
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The purpose of this page is to view, add, edit, remove, and post individual AP Invoices and Credit Memo transactions.

Software Version: YYYY2020.MM06.DD 05 and newer

Table of Contents

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Toolbar Icons

Description

Delete

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	Delete - RV Header
	Delete - RV Header
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Grid Layout

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	Grid Layout - Global
	Grid Layout - Global
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Journal Details

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	Journal Details - RV Header
	Journal Details - RV Header
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Load from PO

Loads information from the specified purchase order once a PO is entered. This button is disabled once the transaction is Approved or Ready to Post

This icon is disabled until a value has been entered in the PO field that matches an open Purchase Order #. When enabled and clicked, the transaction data will auto fill from the Purchase Order. This icon is disabled once the transaction is Approved or Ready to Post.

Help

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	Help - Global
	Help - Global
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New

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	New - Multi-Select Trans Type - Global
	New - Multi-Select Trans Type - Global
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Invoice: A transaction to record a purchase you are making from a Vendor.
Credit Memo: A transaction to record a return/refund you are getting from Vendor.

Notes

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	Notes - Global
	Notes - Global
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Save

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	Save - RV Header
	Save - RV Header
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View Applications

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	View Applications - Global
	View Applications - Global
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Fields

Description

Amount

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	Amount - Transaction
	Amount - Transaction
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This is a non-editable text box that displays the total amount based on the sum of all transaction lines on the invoice/credit memo. This defaults to "0.00" and is not required. This field is never editable by the user, but can be changed by updating the quantity and/or price of one or more transaction lines.

Database Field: ERPx_APTransactionHeader.ExtendedAmount

Description

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	Description Comment - HeaderDescription
	Comment - Header
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This is text box to assign a description to the invoice/credit memo. This defaults to blank and is not required, but if entered, it must be <=60 characters. This is always editable.

Database Field: ERPx_APTransactionHeader.Description

Doc Date

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	Doc Date
	Doc Date
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This is a text box to assign/edit a date for the invoice/credit memo. This defaults to today's date and is required. If missing, the message "Doc Date is required." will be displayed on Save. The Doc Date must be on or before the GL Date when Approving or Posting the Invoice/Credit Memo. If not, the message "The GL Date must be on or after the Doc Date." will be displayed on Save. This field is always editable.

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc No

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	Doc No
	Doc No
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This is a text box to assign a enter the document number your Vendor assigned to the invoice/credit memo. This defaults to blank and is required and must be <= 50 characters. If missing, the message "Doc No is required." will be displayed on Save. This is always editable while in a status of New.

Database Field: ERPx_APTransactionHeader.DocNumber

Payment Terms

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	Payment Terms
	Payment Terms
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This is a single-select standard lookup that defaults from the Payment Terms assigned to the 'Vendor Class' of the selected Vendor. This is required and if missing, the message "Payment Terms are required when approving or posting transactions." will be displayed on Save. This is editable on an invoice while in a status of New, but not editable on a credit memo.

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	Def - Payment Terms
	Def - Payment Terms
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Payment Terms.

Database Fields: ERPx_MFPaymentTerms.PaymentTermName, APTransactionHeader.PaymentTermSK

PO

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	Purchase Order
	Purchase Order
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This is a text box to assign a purchase order to an invoice/credit memo. This defaults to blank and is not required, but if entered, it must be <=50 characters. This is always editable while in a status of New.

Database Field: ERPx_APTransactionHeader.PurchaseOrderID

Status

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	Status
	Status
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This is a single-select standard lookup that defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'.

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	Def - Status
	Def - Status
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The Statuses that apply to transactions in this List View include:

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	Def - Status - New
	Def - Status - New
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	Def - Status - Approved
	Def - Status - Approved
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	Def - Status - Ready to Post
	Def - Status - Ready to Post
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Vendor

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	Vendor Name
	Vendor Name
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This is a single-select standard lookup to assign a Vendor to the invoice/credit memo. This defaults as blank and is required. If not assigned, the message "A Vendor is required." will be displayed on Save. This is always editable while the transaction is in a Status of 'New'.

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	Def - Vendor Name
	Def - Vendor Name
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Vendors.

Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

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Fields

Description

Created By

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	Created By
	Created By
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Database Field: ERPx_APTransactionHeader.CreatedBy

Created Date

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	Created
	Created
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Database Field: ERPx_APTransactionHeader.CreatedDate

Currency ID

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	Currency
	Currency
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This is a non-editable text box that defaults from the Currency assigned to the 'Vendor Class'. This is required and not editable from this page. Even though this field is required, it is currently for information only and does not drive any functionality.

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	Def - Currency
	Def - Currency
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Company Currencies.

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Discount DateIdentifies the

date the discount expires. It is based on the number of discount days set up for the selected Payment Terms. This

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	Discount Date
	Discount Date
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This is a text box that is calculated from taking the Doc Date and adding the number of discount days set up on the selected Payment Terms. If the assigned Payment Term does not support discounts, this will be blank. This is not required and is disabled until the transaction is Posted. Prior to Posting, this field

is

can only

editable

be changed by

changing

updating the Payment Terms assigned to the transaction. Once enabled and if the field is updated,

then

it must be on or before the Due Date. Else, the message "The Discount Date must occur on or before the Due Date." will be displayed on Save.

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	Def - Discount Date
	Def - Discount Date
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Database Field: ERPx_APTransactionHeader.DiscountDate

Due Date

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	Due Date
	Due Date

Identifies the date payment is due. It is based on the number of days set up for the selected Payment Terms.


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This is a text box that is calculated from taking the Doc Date and adding the number of days set up on the selected Payment Terms. This field is required and is disabled until the transaction is Posted. Prior to Posting, this field

is

can only

editable

be changed by

changing

updating the Payment Terms assigned to the transaction. Once enabled and if the field is updated, then it must be on or before the Due Date. Else, the message "The Discount Date must occur on or before the Due Date." will be displayed on Save. Once enabled and if the field is updated, then it must be on or after the Discount Date. Else, the message "The Discount Date must occur on or before the Due Date." will be displayed on Save.

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	Def - Due Date
	Def - Due Date
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Database Field: ERPx_APTransactionHeader.DueDate

GL Date

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	GL Date
	GL Date
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This is a editable date picker that defaults as blank and is required. If not manually edited, will be automatically set to match the 'Doc Date' in the Home tab when the transaction is saved with a Status of either Approved or Ready to Post. The GL Date must be on or after the Doc Date when Approving or Posting the Invoice/Credit Memo. If not, the message "The GL Date must be on or after the Doc Date." will be displayed on Save. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionHeader.GLDate

Last Updated

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	Last Updated
	Last Updated
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Database Field: ERPx_APTransactionHeader.LastUpdated

Last User

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	Last Updated By
	Last Updated By
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Database Field: ERPx_APTransactionHeader.LastUser

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This is an editable text box that defaults as blank and is always editable, even for posted transactions as long as they have not yet been fully applied.

Invoices on hold will not be selected for payment when building AP Check Batches.
Credit Memos on hold cannot be selected to apply to open Invoice

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

Transaction Class

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	Transaction Class
	Transaction Class
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This is a non-editable text box that is required and defaults as 'Default'. This is not editable.

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	Def - Transaction Class
	Def - Transaction Class
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Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APTransactionHeader.TransactionClassSK

TransactionSK

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	Transaction SK
	Transaction SK
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This is a non-editable text box that is system generated, required and is not editable. This field is primarily used by support.

Database Field: ERPx_APTransactionHeader.TransactionHeaderSK

Vendor ID

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	Vendor ID
	Vendor ID
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This is a non-editable text box that defaults as the Vendor ID of the selected Vendor. This is required and only editable by changing the Vendor assigned to the transaction.

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	Def - Vendor ID
	Def - Vendor ID
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Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

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transaction is in a Status of New.

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Vendors, Employees and Projects.

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APTransactionLine.ToDistributionAccountSK

true

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Units of Measure.

Database Fields: ERPx_IMUOM.UOMID, ERPx_APTransactionLine.QuantityUOMSK

Toolbar Icons

Description

Delete

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	Delete - RV Grid
	Delete - RV Grid
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Excel

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	Excel - RV Grid
	Excel - RV Grid
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New

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	New - multi blank rows - RV Grid
	New - multi blank rows - RV Grid
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Fields

Description

Checkbox

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	Checkbox
	Checkbox
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Description

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	Description - Item
	Description - Item
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This is a text box that defaults as blank, is required and must be <= 200 characters. If missing, the message "A Description is required for all line items." will be displayed on Save. This field is always editable while the transaction is in a Status of New or Approved.

Database Field: ERPx_APTransactionLine.LineDescription

Distributed To

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	Distributed To - Vendor
	Distributed To - Vendor
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This is a single-select standard lookup that defaults as blank and is not required. This is always editable while the transaction is in a Status of New.

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Def - Not Defined

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true

Extended

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	Amount - Extended
	Amount - Extended
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This is a non-editable textboxtext box that defaults as "0.00" and is required. This can only be edited by changing the Quantity and/or Price of the transaction line. It is calculated as [Quantity of line item] * [Price of line item].

Database Field: ERPx_APTransactionLine.ExtendedAmount

Price

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	Price
	Price
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This is a text box that defaults as "0.00" and is required when the Status is set to Approved. If missing, the message "Price is required and must be greater than zero." will be displayed on Save. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionLine.Price

Purchase Account

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	Sale Purchase Account - ItemSale
	Purchase Account - Item
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This is a single-select standard lookup that defaults as blank and is required when the Status is set to Approved. If missing, the message "A Purchase Account is required for all lines." will be displayed on Save. This is always editable while the transaction is in a Status of New. This is always editable while the transaction is in a Status of New unless the line is being distributed to a Fishing Account. For lines distributed to fishing accounts, the Purchase Account is set to the Settlement Accrual Account for the assigned account and is disabled.

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	Def - Not DefinedGL Account - Purchases
	Def - GL Account - Not DefinedPurchases
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The lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts.

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK

Quantity

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	Quantity
	Quantity
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This is a text box that defaults as "1.00" and is required. This can be a positive or negative value. This is always editable while the transaction is in a Status of New.

Database Field: ERPx_APTransactionLine.Quantity

UOM

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	UOM - Units
	UOM - Units
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This is a single-select standard lookup that defaults as blank and is not required. This is always editable while the transaction is in a Status of New.

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Def - Not Defined

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