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The purpose of the Payment Receipt Record View is to enter payments received by Fishermen, Fishermen & Tenders, Tenders and Loans. From here, users can open the 'Apply Documents' window, review the Journal Details, and post the receipt. When receipts are posted, the Fisherman Balances and Customer Fisherman Aging are updated and the receipt becomes available to the Checkbook Deposit transaction. Payment Receipts make a journal entry when they are posted.

Software Version: YYYY2024.MM04.DD 19 and newer

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Adjustment
Additional Adjustment Transaction Classes (if any)
Balance Transfer
Payment Receipt

Toolbar Icons

Description

Apply Documents

Opens the Apply Fishing Transactions list record view allowing the user to apply this receipt to one or more open transactions. The Apply Documents button is disabled when the 'Amount' field is 0 and other required fields are not completed.

Delete

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	Delete - LV
	Delete - LV
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If a Payment Receipt that has been fully or partially applied is deleted (prior to posting), all applications will be automatically removed.

Grid Layout

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	Grid Layout - Global
	Grid Layout - Global
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Help

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	Help - Global
	Help - Global
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Journal Details

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	Journal Details - RV Header
	Journal Details - RV Header
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The Journal Details Window for this transaction will include:

The Payment Receipt Journal Entry (in both the Receipt Currency Amounts and Home Currency Amounts)Entry
- Debit to the Checkbooks Cash Account
- Credit to the Fisherman Settlement Accrual Account
All the associated application Journal Entries - even though they may have happened on different dates

New

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	New

- RV Header

- Multi-Select Trans Type - Global
	New

- RV Header

- Multi-Select Trans Type - Global
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Notes

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Notes - Global

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Print

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	Print - RV Header
	Print - RV Header
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Save

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	Save - RV Header
	Save - RV Header
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FieldsDescriptionCheckbook Currency This is a single-select standard lookup that defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'. The Statuses that apply to transactions in this List View include:

Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Unapplied Amt.

If the same combination of Received From, Receipt Type and Payment # exist on an open or Posted Payment Receipt, the message "Duplicate Payment Receipts are not allowed. Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this account." will be displayed on Save.

If the same combination of Received From and Payment # exist on an open or Posted Payment Receipt but with a different Receipt Type, the message "Potential Duplicate Transaction. [ReceiptType] Receipt with Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this account." will be displayed on Save as a warning that it might be a duplicate but this will not prevent the data from saving.

Database Field: ERPx_APTransactionHeader.CashReceiptTypeEN

Fields

Description

Amount

Identifies the dollar amount of the payment received. This is a text box that is required. This defaults to 0.00 and must be > 0.00 to Approve and/or Post. If not, the message "Amount must be greater than 0.00." will be displayed. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and while no applications exist for the receipt. Editing this value and saving the transaction will re-calculate the 'Applied' and 'Unapplied' fieldsRemaining' field.

Linked Database Field: ERPx_APTransactionHeader.ExtendedAmount

Applied Amt.

Identifies how much of the receipt has been applied. This is a non-editable text box that is required. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be > 0.00. This is a calculated field that is not editable. This field is not stored in the database.

Checkbook

Identifies the checkbook where the receipt will be deposited into. This is a single-select standard lookup that is required. This defaults using the following logic after the Fisherman is selected:

If the Checkbook that a value is assigned to the Fisherman is in either the Fisherman Currency or the Home Currency, then default to the Fisherman Checkbook, elseIf the Checkbook that is assigned to the "Default Fisherman Checkbook ID" Settlement Default Preference is in either the Fisherman Currency or the Home Currency then Preference then the Checkbook lookup on the Payment Receipt will default from the Preference, else
Set to blank and require a value before enabling the rest of the data fieldsIt defaults to the first Checkbook in the lookup

This is required before you can enter/edit the remaining receipt fields, to Approve and/or Post, or to open the Apply Fishing Transactions list view. If not assigned, the message "Checkbook is required" will be displayed. This This field is enabled after a 'Fisherman' has been selected and while the transaction Status is "New". This field is only editable after a 'Fisherman' has been selected and while the transaction while the transaction Status is "New" and no applications for this receipt have been made.

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	Def - Checkbook
	Def - Checkbook
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The lookup contains a list of all the 'Active' Checkbooks where the Currency is USD.

Database Fields: ERPx_MFCheckbook.CheckbookID, ERPx_APTransactionHeader.CheckbookSK

CommentDescription

Identifies the comment description associated with the payment receipt. This is a text box that where users can enter a comment for the associated receipt but is not required. This defaults to blank and is only editable after a 'Fisherman' has been selected. If If entered, it must be <= 60 characters. This field defaults to blank and is always editable, even after the transaction is posted.

Linked Database Field: ERPx_APTransactionHeader.Description

CurrencyPayment #

Identifies the currency of the receipt. This is a non-editable single-select standard lookup that is required. It defaults to "USD" and cannot be edited.

Linked Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Fisherman

number of the payment received, most often associated with the Check #. This is a text box that is not required. If entered, the value must be <= 50 characters. This defaults to blank and is always editable, even after the transaction is posted.

If the same combination of Received From, Receipt Type and Payment # exist on an open or Posted Payment Receipt, the message "Duplicate Payment Receipts are not allowed. Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this account." will be displayed on Save.

If the same combination of Received From and Payment # exist on an open or Posted Payment Receipt but with a different Receipt Type, the message "Potential Duplicate Transaction. [ReceiptType] Receipt with Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this account." will be displayed on Save as a warning that it might be a duplicate but this will not prevent the data from saving.

Database Field: ERPx_APTransactionHeader.DocNumber

Received From

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	Account Name
	Account Name
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This is a single-select standard lookup to select who the payment is coming from. It defaults to blank, but is required before anything other than the 'Receipt Date' can be edited. If not assigned, the message "Fisherman Received From is required." will be displayed. Because this value determines the initial values assigned for the 'Checkbook', if it is changed after it has been assigned, a message will appear as: "Changing the Fisherman will reset the Checkbook." This field is only editable while the transaction Status is "New" and the 'Applied Amount' is blank or 0.00.

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	Def - Fisherman
	Def - Fisherman
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	Def - Tender
	Def - Tender
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	Def - Fisherman & Tender
	Def - Fisherman & Tender
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The lookup contains the current assigned value and a list of all the 'Active' Fishermen, Fishermen & Tenders, and Tenders and Loans that have not on hold.Linked been excluded from the "Cash Receipt" Transaction on the 'Excluded Transaction' tab of the Fisherman & Tender Record View.

Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK

Payment #

Identifies the number of the payment received, most often associated with the Check #. This is a text box that is not required. This field defaults to blank and is only editable after a 'Fisherman' has been selected. This field is always editable, even after the transaction is posted.

Linked Database Field: ERPx_APTransactionHeader.DocNumber

Receipt Date

Identifies the date the receipt was received. This is a date picker that defaults to the current date. It is required to Approve and/or Post or to open the Apply Fishing Transactions list view. If not, the message "Receipt Date is required." will will be displayed. This field is only editable while the transaction Status is "New" and is disabled once an application for this receipt has been made.

If you need to change the 'Receipt Date' after an application has been made, you must unapply all the transactions that are currently applied.

Linked Database Field: ERPx_APTransactionHeader.TransactionDate

Receipt Type

Identifies the type of the receipt. This is a single-select standard lookup the is required to Approve and/or Post. This defaults to "Check". This field is only editable after a 'Fisherman' has been selected and while the transaction Status is "New".

The lookup contains all the values in the MFCashReceiptType Enumeration Class.

Linked Database Field: ERPx_APTransactionHeader.CashReceiptTypeEN

Status

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Status

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true

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Def - Status

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true

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Def - Status - New

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true

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Def - Status - Approved

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true

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Def - Status - Ready to Post

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true

Remaining

Identifies how much of the receipt still needs to be applied. This is a non-editable text box that is required. This defaults from 'Amount' entered but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >= 0.00 and < 'Amount'. This is a calculated field that is not editable on this page. This field is not stored in the database.

Properties Tab

Status

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Checkbook Currency

	Status

Checkbook Currency

	Status
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This is

a non-editable text box that is required. It can only be edited by changing the Checkbook on the receipt.

Linked Database Fields: ERPx_MFCurrency.Currency ID, ERPx_MFCheckbook.CurrencySK, ERPx_APTransactionHeader.CheckbookSK

CheckbookSK Insert excerptCheckbookSKCheckbookSKnopaneltrue This is a non-editable text box that is required. It can only be edited by changing the Checkbook on the receipt. This is a looked-up value that is primarily used for support.

Linked Database Field: ERPx_APTransactionHeader.CheckbookSK

Created Insert excerptCreatedCreatednopaneltrue It is a non-editable textbox that is required.

Linked Database Field: ERPx_APTransactionHeader.CreatedDate

Created By Insert excerptCreated ByCreated Bynopaneltrue It is a non-editable textbox that is required.

Linked Database Field: ERPx_APTransactionHeader.CreatedBy

FishermanSK Insert excerptFishermanSKFishermanSKnopaneltrue This is a non-editable text box that is required. It can only be edited by changing the Fisherman on the receipt. This is a looked-up value that is primarily used for support.

Linked Database Field: ERPx_APTransactionHeader.VendorSK

GL Date Insert excerptGL DateGL Datenopaneltrue This is a date picker that is required to Approve or Post the receipt. It defaults to blank and is always editable while the transaction is in a Status of "New". If blank, it will be automatically set to match the 'Receipt Date' field in the 'Home' tab when the transaction is saved with a Status of either Approved or Ready to Post. The GL Date must be on or after the 'Receipt Date' field when Approving or Posting. If not, the message "GL Date must be >= the Receipt Date." will be displayed on Save. The GL Date must fall within an open Fiscal Period. If not, the message, "The Fiscal Period is not open." will be displayed on Save.

Linked Database Field: ERPx_APTransactionHeader.GLDate

Last Updated Insert excerptLast UpdatedLast Updatednopaneltrue It is a non-editable textbox that is required.

Linked Database Field: ERPx_APTransactionHeader.LastUpdated

Last Updated By Insert excerptLast Updated ByLast Updated Bynopaneltrue It is a non-editable textbox that is required.

Linked Database Field: ERPx_APTransactionHeader.LastUser

Receipt Currency

Identifies the currency of the receipt. This is a non-editable text box that is required. It defaults to "USD" and cannot be edited.

Linked Database Field: ERPx_APTransactionHeader.CurrencySK

Transaction ID Insert excerptTransaction IDTransaction IDnopaneltrue This is a non-editable text box that is system generated, required and is not editable.

Linked Database Field: ERPx_APTransactionHeader.TransactionID

TransactionSK Insert excerptTransactionSKTransactionSKnopaneltrue This is a non-editable text box that is system generated, required and is not editable.Linked Database Field: ERPx_APTransactionHeader.TransactionHeaderSK

a single-select standard lookup that defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'.

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	Def - Status
	Def - Status
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The Statuses that apply to transactions in this List View include:

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	Def - Status - New
	Def - Status - New
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	Def - Status - Approved
	Def - Status - Approved
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	Def - Status - Ready to Post
	Def - Status - Ready to Post
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

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