Description: The NorthScope Void/Correct feature allows users to void and correct posted Inventory transaction records. When a posted Inventory transaction is voided, the status of the record is changed to Void.
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Header Section
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Toolbar
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| Grid Layout |
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| Process | Processes the Void / Correct transaction. A transaction must be selected to process. The ‘# Trans Processed’ field populates accordingly once the transactions have been successfully processed. When a transaction is voided, the Status of the transaction is updated to “Void” and product balances are re-calculated to reflect updated Available and On-Hand balances. When a transaction is voided & corrected, the status of the original transaction is updated to “Void”, product balances are re-calculated to reflect updated Available and On-Hand balances, and a new version of the transaction is created with a Status of “New “. The new transaction can be opened from the Transactions list view, corrected, and re-posted. When a transaction is corrected, a new transaction with a new transaction ID is created in the status of ‘New’. Product balances are updated after the correction is processed and the new transaction is posted.
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| Refresh Data | Refreshes the grid section to display transactions meeting the filtering criteria entered in the header section. | ||||||||
| Validate | Validates the transactions being voided/corrected and the Void/Correct GL Date entered. If the validation is passed, the ‘# Trans to Void/Correct’ field populates accordingly. The following message “Two Part Transfers will also void the Receipt side when voiding the Transfer side” is displayed if two-part transfers are voided/corrected. |
Deleting an inventory transaction prior to posting will set the status to “Deleted”. The status is set to “Void” when a posted transaction is voided....
Fields
| FieldsField Names | Description |
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| Action | This field allows users to determine if the transactions should be voided or voided & corrected. This field defaults to blank but is required. If the Action is set to ‘Void’, the Status of the transaction is updated to “Void” and product balances are re-calculated to reflect updated Available and On-Hand balances. If the Action is set to ‘Void & Correct’, the status of the original transaction is updated to “Void”, product balances are re-calculated to reflect updated Available and On-Hand balances, and a new version of the transaction is created with a Status of “New “. The new transaction can be opened from the Transactions list view, corrected, and re-posted. If the Action is set to ‘Correct’, a new transaction with a new transaction ID is created in the status of ‘New’. Product balances are updated after the correction is processed and the new transaction is posted.
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| Date From | This date field is to enter a From Date to filter transactions displayed in the grid section. The field defaults to the date a year prior today’s date but can be edited. This field is required. |
| Date To | This date field is to enter a To Date to filter transactions displayed in the grid section. The field defaults to the current date but can be edited. This field is required. |
| Default GL Date | This date field is the GL date for the transaction. The field defaults to the current date and is required. |
| Override Negative Balances | This field allows the user to override the Transaction property “Negative Available Balances” on the newly created correction transaction or voided record. This field displays a drop-down menu with the following options: ‘Match Trans’, ‘Allowed’, and ‘Not Allowed’. This field default to “Match Trans” and is required. |
| Site | This field displays a drop-down menu of all active Sites to allow users to select the site associated with the transaction to be corrected or voided. For ‘Transfers’ and ‘Transfer Receipts’ this will search across the Site, Via Site or To Site. This field defaults to blank but is required. |
| Transaction | This field is to enter an Adjustment, Production, Receipt or Transfer/Transfer Receipt transaction ID to filter a specific transaction with the ID. Leave this field blank to search all transactions. |
| Transaction Type | This field displays a drop-down menu to select the Transaction Type. The options are ‘Adjustment’, ‘Production’, ‘Receipt’, ‘Transfer’ or ‘Transfer Receipt’. This field defaults to blank but is required. |
Grid Section
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Columns
| Column Headers | Description |
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| Checkbox | The checkbox is used to select a transaction or multiple transactions to void or void & correct. At least one transaction must be selected to Validate and Process voiding or voiding & correcting a transaction. |
| GL Date | Displays the GL Date of the original transaction. This field is for informational use only and cannot be edited. |
| Reference | Displays the Reference that was entered on the corresponding transaction. This field is for informational use only and cannot be edited. |
| Site | Displays the name and ID of the Site that was entered on the corresponding inventory transaction. This field is for informational use only and cannot be edited. |
| To Site | Displays the name and ID of the ‘To Site’ that was entered on the Transfer transaction. This field is for informational use only and cannot be edited. |
| Transaction | Displays the original Transaction ID. This field is for informational use only and cannot be edited. |
| Trans Date | Displays the date of the original transaction. This field is for informational use only and cannot be edited. |
| Via Site | Displays the name and ID of the ‘Ship Via’ Site that was entered on the Transfer transaction (if applicable). This field is for informational use only and cannot be edited. |
| Void/Correct GL Date | This date field is for the user to enter a GL date for the transaction void/correction. The field defaults to the Default GL Date entered in the header section and is editable. This field is required. If the fiscal period of the transaction date is open, that date will be used, otherwise the Void/Correct GL Date will be used. |
Related Topics
- Adjustment Record View Help
- Inventory Transactions User Guide
- Production Record View Help
- Receipt Record View Help
- Transaction History - Lot Inquiry Help
- Transfer Record View Help
- Transfer Receipt Record View Help
- How Inventory and Sales Order Transactions Impact Inventory Balances?
- Void/Correct Inventory Transaction User Guide
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