The purpose of the is page is to show current balances for all Vendors. Users can view balances owed to or from Vendors, view transaction activity tied to a Vendor, view Payment and Invoice applications, apply Payable Documents, and process payments and payment batches.Insert excerpt Def - Vendor Def - Vendor nopanel true
Software Version: 20212023.0406.09 30 and newer
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Search
Opens Unapplied Payable Documents list view, which displays unapplied payable transactions for users to apply towards invoices. If one or more Vendor(s) are selected prior to clicking the Apply Payables Documents button, the results will be filtered on the selected Vendor(s). Else if no Vendors are selected, then all applicable transactions will be displayed.
Search Options | Description | ||||||||
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| Auto Hide Filters |
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| Auto Refresh on Open |
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| Hide Vendors where all balances are 0.00 |
A single select lookup that defaults to "Yes", but also has an option for "No". This allows users to select whether or not to include Vendors with a balance of zero (0.00) in the List View. | |
| Saved Searches |  Displays the saved searches lookup and related icons. This tool allows users to select previously saved search options, create a new set of search options, save changes to existing search options, forget/delete saved search options and/or assign a saved search option as the default for the page. Once changes are made to the search options, the user can click the Save Options icon and save the changes. Saving search options will also save the preferences for 'Auto Refresh on Open' and 'Auto Hide Filters'. The new search option can also be set as the default. Default searches can be removed by clicking the 'Set as Default' button again when the current default search is selected. Refer to this FAQ for advanced search options. |
| Vendor Class |
| A multi-select lookup that defaults to "All", but also includes a list of all the 'Active' Vendor Classes. This allows users to select specific Vendor Types to display in the List View. |
Page Detail
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| View | Displays a drop down menu of related drill-through inquiries. The list of options includes: Transactions: Opens the Vendor History Inquiry to display all transactions related to the selected Vendor | ||||||||||||||
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| Fields | Description | ||||||||||||||||
| Checkbox |
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| Default Accounts Payable Account | Identifies the accounts payable account for the associated Vendor, displayed as [Account Number] - [Description]. This is not required and is always editable from the 'Accounts Payable' field in the 'Accounts' tab of the Vendor Record View.
Database Fields: ERPx_GLAccount.AccountNumber - ERPx_GLAccount.Description, ERPx_APVendor.APGLAcctRef | ||||||||||||||||
| Net Balance | Displays the total unapplied balance for the Vendor, including balances on open transactions, before any payments are processed. It is calculated as [Unpaid Invoices] - [Unapplied Payments] - [Unapplied Credits] + [Open Transactions]. Negative net balances will appear within parentheses. This is a calculated field that is not editable and is not stored in the database. | ||||||||||||||||
| On Hold | Displays the total dollar amount of Invoices/Credit Memos that are on hold for a Vendor. This is not required. If "Yes" i is selected for the 'Pmt./Apply Hold' field on the 'Properties' tab of the Invoice or Credit Memo Record View, then the 'Extended' amount of the transaction will apply be added to this column. Negative amounts will appear within parentheses. This is a calculated field that is not editable and not stored in the database. | ||||||||||||||||
| Open Transactions | Displays the total balance amount from all transactions in a status of "New" or "Approved" for a Vendor. Once the Status is set to "Ready to Post" or "Posted", the transaction totals will apply move to the Posted Balance. Negative amounts will appear within parentheses. This is a calculated field that is not editable and is not stored in the database. | ||||||||||||||||
| Payment Amount | Identifies the amount to be paid to the Vendor as a manual payment. This field is required can be manually edited to create a new Quick Payment. manual payment or it will display the amount of a payment included in an open Payment Batch. It defaults to '0.00'. Entering a value in this field and clicking the 'Process Payments' icon in the header toolbar will create a new Quick Payment batch. This field is always editable. Database Fields: ERPx_MFCheckbookTransaction.Amount, ERPx_MFTransactionBatch.TransactionBatchSK | ||||||||||||||||
| Pending Payments | Identifies whether or not there is a pending payment for the Vendor. This field is not required and displays "Yes" if the Vendor has any checks on a check batch that has not been printed yet. This field auto-populates after a payment has been entered, processed, but not yet Posted or when a settlement batch has been built, but not yet Posted. This field is not editable and not stored in the database. | ||||||||||||||||
| Posted Balance | Displays the total balance from all transactions in a status of "Ready to Post" or "Posted". Negative balances will appear within parentheses. This is a calculated field that is not editable and is not stored in the database. [Posted Balance] = [Unpaid Invoices] + [Unapplied Payments] + [Unapplied Credits]. | ||||||||||||||||
| Transaction Currency | This field displays the transaction(s) currency for the corresponding Vendor. This is required and is not editable.
Database Fields: ERPx_MFCurrency.CurrencyID | ||||||||||||||||
| Unapplied Credits | Displays the total amount of available credits for a Vendor that have not been applied towards Invoices. This is not required. This is a calculated field that is not editable and is not stored in the database. [Unpaid Invoices] + [Unapplied Payments] + [Unapplied Credits] = [Posted Balance] | ||||||||||||||||
| Unapplied Payments | Displays the total amount of payments for a Vendor that have not been applied towards Invoices. This is not required. This is a calculated field that is not editable and is not stored in the database. [Unpaid Invoices] + [Unapplied Payments] + [Unapplied Credits] = [Posted Balance] | ||||||||||||||||
| Unpaid Invoices | Displays the total Invoice amount for a Vendor that have no credit or payment applications. This is not required. This is a calculated field that is not editable and is not stored in the database. [Unpaid Invoices] + [Unapplied Payments] + [Unapplied Credits] = [Posted Balance] | ||||||||||||||||
| Vendor | Identifies the name and ID of the Vendor, displayed as 'Vendor Name' + '(Vendor ID)'. Clicking the link opens the Vendor Record View for the selected Vendor. This is required and is always editable from the 'Vendor Name' field on the 'Properties' tab of the Vendor Record View.
Database Fields: ERPx_APVendor.VendorName, ERPx_APVendor.VendorID | ||||||||||||||||
| Vendor Class | Identifies the class that is assigned to the Vendor. This is required and is always editable from the 'Vendor Class' field on the 'Properties' tab of the Vendor Record View.
Database Fields: ERPx_APVendorClass.ClassDescription, ERPx_APVendor.VendorClassSK | ||||||||||||||||
| Vendor ID | Identifies the unique ID of the Vendor. Clicking the link opens the Vendor Record View for the selected Vendor. This is required and is always editable from the 'Vendor ID' field on the 'Properties' tab of the Vendor Record View.
Database Field: ERPx_APVendor.VendorID | ||||||||||||||||
| Vendor Name | Identifies the name of the Vendor. Clicking the link opens the Vendor Record View for the selected Vendor. This is required and is always editable from the 'Vendor Name' field on the 'Properties' tab of the Vendor Record View.
Database Fields: ERPx_APVendor.VendorName |
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