When Sales Taxes are configured within NorthScope, users will be able to record and collect taxes on Customer Sales, Employee Sales, Fisherman Sales and Tender Resales. This provides users with a way to track the collection of sales taxes. Sales taxes can also easily be configured if you sell to tax-exempt customers.
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This section identifies the required and optional Master Files used to configure and use Sales Tax within NorthScope. Sales Tax can be configured in either Sale Sales or Fisherman Accounting. The table below identifies the sequence they should be configured in from either place.
Seq. | Page | Navigation Path | Name of Property / Preference | User Guides | Required | Comment |
|---|---|---|---|---|---|---|
| To use on Quick Sale transactions in the Sales Order Functional Functional Area | ||||||
| 1. | Currencies | System → Configuration → Currencies | Configuring Currencies | Yes | Currency is used a on Tax Classes | |
| 2. | Item Properties | Inventory → Setup → Items RV: Properties tab | Taxable for Sales | Yes | Items not set as 'Taxable for Sales' will not calculate Sales Tax | |
| 3. | Tax Details | Sales → Configuration → Tax Details | Yes | Tax Details are assigned to Tax Classes | ||
| 4. | Tax Class | Sales → Configuration → Tax Class | Yes | Tax Classes are made up of one or more Tax Details | ||
| 5. | Preferences - Sales Order | Sales → Configuration → Preferences | Enable Sales Tax on Customer Sales Enable Sales Tax on Employee Sales | Yes | Sales Tax will only be calculated on transactions with Sales Tax enabled. | |
| 6. | CustomersCustomers | Sales → Setup → Customers | Tax Class | No | If setup, the Tax Class will default on new Quick Sale Transactions for the Customer. | |
| To use on Fisherman Sales and Tender Resales in the Fisherman Accounting Functional Area | ||||||
| 1. | Currencies | System → Configuration → Currencies | Configuring Currencies | Yes | Currency is used a on Tax Classes | |
| 2. | Item Properties | Inventory → Setup → Items RV: Properties tab | Taxable for Sales | Yes | Items not set as 'Taxable for Sales' will not calculate Sales Tax | |
| 3. | Tax Details | Fisherman Accounting → Configuration → Tax Details | Yes | Tax Details are assigned to Tax Classes | ||
| 4. | Tax Class | Fisherman Accounting → Configuration → Tax Class | Yes | Tax Classes are made up of one or more Tax Details | ||
| 5. | Preferences - Fisherman Accounting | Fisherman Accounting → Configuration → Preferences | Enable Sales Tax on Fisherman Sales Enable Sales Tax on Tender Resales | Yes | Sales Tax will only be calculated on transactions with Sales Tax enabled. | |
| 6. | Fisherman Accounting → Setup → Fishermen & Tenders Fisherman Accounting → Setup → Loans | Tax Class | No | If setup, the Tax Class will default on new Fisherman Sales and/or Tender Resale Transactions for the Fisherman or Loan. | ||
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- Mass Update all Items belonging to the same Item Class. This process will update all items assigned to the item class with the value you have set in the 'Taxable for Sales' property.
- Open the Item Class Record View
- Set the 'Taxable for Sales' property to "Yes"
- click Click the "Roll Down" checkbox
- Save the record
- Update items on one at a time. This process will update a single item
- Open the Item Record View
- Set the 'Taxable for Sales' property to "Yes"
- Save the record
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To create a new Tax Detail record that can be applied to a Tax Class, navigate to Sales → Configuration → Tax Details or to Fisherman Accounting → Configuration → Tax Details.
Click the New button on the toolbar and the list view will open in edit mode with five new lines for data entry. A new tax detail can be created with the following fields:
- Tax Detail: Enter the unique name you for the Tax Detail (e.g. Redmond, WA)
- Applies To: Select the type of transactions the tax detail is applicable for. NorthScope currently only supports taxes for Sales transactions.
- Based On: Select the Tax Detail's calculation method. NorthScope currently only supports calculating taxes based on a % Amount.
- Rate: Enter the Tax Detail's rate - i.e. the percentage up to 5 decimals of precision.
- Currency: Assign the currency for the Tax Detail. The lookup contains all the currencies setup for your company.
- Round: Specify the rounding method used for the Tax Detail.
- Round - The calculated Tax Amount for this Tax Detail rounds up if the 3rd decimal digit is >=5 otherwise it rounds down
- 25.124 will round to 25.12
- 25.126 will round to 25.13
- Round Down 2 Decimals - The calculated Tax Amount for this Tax Detail always rounds down
- 25.124 will round to 25.12
- 25.126 will round to 25.12
- Round Up 2 Decimals - The calculated Tax Amount for this Tax Detail always rounds up
- 25.124 will round to 25.13
- 25.126 will round to 25.13
- Round - The calculated Tax Amount for this Tax Detail rounds up if the 3rd decimal digit is >=5 otherwise it rounds down
- Max Trans Amount: Enter the maximum transaction amount the Tax Detail is calculated up to. For example, if the Max Trans Amount was $1,000 but the transaction amount was $2,000, only $1,000 of the transaction would be subject to this Tax Detail. If this does not apply, enter as 0.00
- GL Account: Assign the GL Account that will be Credited for the calculated tax amount for this Tax Detail (or Debited for a return).
- Inactive: Specify whether the Tax Detail is active or inactive. Inactive Tax Details cannot be assigned to Tax Classes. If an assigned Tax Detail is inactivated, it will be removed from all Tax Classes it is assigned to.
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To create a new Tax Class record navigate to either:
- Sales → Configuration → Tax Class
- Fisherman Accounting → Configuration → Tax Class.
Click the New button on the toolbar, which will open a new Tax Class record view. When the page opens, configure the following header fields:
Header Fields
- Tax Class: Enter the unique name you for the Tax Class. The name must be unique by 'Tax Class' and 'Applies To'. Once saved, this cannot be edited. This is the value that will be assigned to Customers, Fishermen, and Transactions.
- Applies To: Select the type of transactions the tax detail is applicable for. NorthScope currently only supports taxes for Sales transactions.
- Currency: Assign the currency for the Tax Detail. The lookup contains all the currencies setup for your company. Once saved, this cannot be edited.
- Inactive: Specify whether the Tax Class is active or inactive. Inactive Tax Classes cannot be assigned to Customers, Fishermen, and Transactions.
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Assign all the Tax Details that apply to this Tax Class by clicking their associated checkboxes. If none of the Tax Details apply (e.g. you are making a Tax Class for Tax Exempt) then do not assign any Tax Details. Tax details can be removed from a Tax Class at any time by unchecking the Tax Detail's corresponding checkbox and clicking save.
Preferences
Sales
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Preferences
Before Sales Tax can be calculated on a Quick Sale Transaction, it must be enabled in the Sales Order Preferences. To do this follow these steps:
- Navigate to: Sales → Configuration → Preferences
- Scroll down to the 'Sales Tax' Preference Group
- Enable Sales Tax on Customer Sales - Set to "Yes" to enable or "No" to disable this feature on Quick Sales for Customers
- Enable Sales Tax on Employee Sales - Set to "Yes" to enable or "No" to disable this feature on Quick Sales for Employees
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- Navigate to: Fisherman Accounting → Configuration → Preferences
- Scroll down to the 'Sales Tax' Preference Group
- Enable Sales Tax on Fisherman Sales - Set to "Yes" to enable or "No" to disable this feature on Fisherman Sale transactions
- Enable Sales Tax on Tender Resales - Set to "Yes" to enable or "No" to disable this feature on Tender Resale transactions
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