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The purpose of the Payment Receipts Inquiry is to view all the Payment Receipts that were received in the Fisherman Accounting Functional Area. From here, users can review Payment Receipts, apply/unapply Payment Receipts, open the Payment Receipt transaction, and/or open the Deposit the Payment Receipt was deposited on. This inquiry is typically used to view posted Payment Receipts but all Payment Receipts, including open (unposted) Payment Receipts can be found here.

Software Version: YYYY.MM.DD and newer

Page Header

Toolbar IconsDescription
Apply / Unapply DocumentsOpens the 'Apply Sales Documents' window for the Payment Receipt selected so users can apply and/or unapply Payment Receipts. This window will only open if a Payment Receipt has been selected. If more than one Payment Receipt is selected it will be open the lowest 'Transaction' number selected.
Excel
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Favorites Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline. 

(lightbulb) Users must log out and back in before the pages will be visible in the 'My Shortcuts' tab.

Grid Layout
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Help
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Inquiry Criteria

Opens Inquiry Criteria window where users can define the following criteria: 

  • Checkbook: a multi-select lookup to select one or more Checkbooks. If left blank, the data will not be limited by this parameter. If one or more values are selected then only Payment Receipts for the selected Checkbooks will be returned.
  • Receipt Date From: a text box to enter the beginning date range (from date) of the Payment Receipt records you are selecting. If blank the data will not be limited by this parameter. If entered, it must be a valid date format and must be <= the 'Receipt Date To' parameter. This defaults to 90 days from the current date but can be changed to any valid date that is <= the 'Receipt Date To'.
  • Receipt Date To: a text box to enter the ending date range (to date) of the Payment Receipt records you are selecting. If blank the data will not be limited by this parameter. If entered, it must be a valid date format and must be >= the 'Receipt Date From' parameter. This defaults to blank but can be changed to any valid date that is >= the 'Receipt Date From'.
  • Include Open Transactions: a Yes/No lookup to identify if the data returned includes open (unposted) Payment Receipts. This defaults to "no" but can be changed to "Yes". 
PrintOpens the Print dialog window, where transaction and/or analysis reports can be downloaded, printed and/or emailed. 
RefreshRe-queries the contents of the grid/page based on the Inquiry Criteria parameters or the default parameters for grids that do not support Inquiry Criteria. 
FieldsDescription
CheckboxUsed to select one or more records for Mass Update or Delete.
Account ID

Identifies the ID of the Fisherman, Tender, or Loan the Payment Receipt was received from.

Linked Database Field: ERPx_

Account NameThe value from the 'Vendor Name' property, of the Fisherman & Tender or Loan Master File, for the account that is assigned to the transaction. This is a referential value that comes from ERPX_APVendor.VendorName
Applied Amt.A non-editable text box to identify how much of the Receipt, in the Receipt currency, has been applied. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00. This is a calculated field that is not editable on this page. This field is not linked to a Database Field.
Checkbook

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Linked Database Field: ERPx_

Checkbook Currency
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Checkbook Description
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Comment

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 The value comes from the 'Description' field of the Payment Receipt.

Linked Database Field: ERPx_

Created

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Linked Database Field: ERPx_

Created By

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Linked Database Field: ERPx_

Customer Name
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Deposit IDA hyperlink that displays the Transaction ID of the Deposit the Payment Receipt was included on.
GL Date

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This date comes from the Receipt Date.

Linked Database Field: ERPx_

GL Period
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GL Year
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Last Updated

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Linked Database Field: ERPx_

Last Updated By

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Linked Database Field: ERPx_

Payment #

Identifies the value entered in the 'Reference #' field. This identifies the number of the payment you received, most often associated with the Check #. This field is always editable from the record view, even after the transaction is posted.

Linked Database Field: ERPx_ARTransactionHeader.DocNumber.

Receipt Amt.

Identifies the amount of the payment you received, formatted in the 'Currency' specified. 

Linked Database Field: ERPx_

Receipt Currency

Identifies the currency of the Payment Receipt. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made.

(lightbulb) Since a Receipt can only be applied to transactions matching the Receipt's currency, the 'Currency' cannot be edited once an application exists. If you need to change the Currency, you must unapply all the transactions that are currently applied.

Validations include:

  • If the Currency assigned to the Checkbook matches the 'Home Currency' then the receipt currency can be any currency with a valid exchange table setup to the Home Currency.
  • If the Currency assigned to the Checkbook does NOT match the 'Home Currency', then the receipt must either be in the Checkbook's currency or the 'Home Currency'.

Linked Database Field: ERPx_

Receipt Date

Identifies the date the Receipt was actually received. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made.

(lightbulb) Since the 'Receipt Date' can impact a Currency Gain / Loss when it is applied, it the cannot be edited once an application exists for receipts that are not in the Home Currency. If you need to change the 'Receipt Date', you must unapply all the transactions that are currently applied.

Linked Database Field: ERPx_

Receipt Type

Identifies the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New". 

The lookup contains all the values in the MFCashReceiptType Enumeration Class. 

Linked Database Field: ERPx_

Status

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Linked Database Field: ERPx_

Transaction

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Linked Database Field: ERPx_

Unapplied Amt.

Identifies how much of the Receipt still needs to be applied. This will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00 and < 'Amount'. This is a calculated field that is not editable.

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