Grower Accounting Tickets record the purchase of crops or aquaculture harvests. The purpose of this list view is to display Ticket items, Accruals and Charges (if applicable) for all Tickets that have not been posted. From this list view, users may open the corresponding Ticket.
This list view also contains columns for each Attribute that is set up under the 'Grower Accounting Items' Master File attribute type and the 'Grower Accounting' Transaction attribute type. Because these are user defined, they are not included in the default view but can be added a saved column layout. User configured attributes are not included in the help documentation.
Software Version: 2022.07.01 and newer
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Toolbar Icons | Description |
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| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Group By Show/Hide |  Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total. |
| Help |  Opens the online WIKI help page for the current page. |
| New |  Allows users to select the type of transaction or record they want to add. |
 Opens the Print dialog window, where transaction and/or analysis reports can be downloaded, printed and/or emailed. When clicked, all the Reports that launch from the Print Dialog that are assigned to this page, and that the user has rights to (if Report Data Access is enabled) are displayed. | |
| Quick Column Filter |  Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. |
| Refresh |  Re-queries the contents of the grid/page based on the Search Options or the default values for grids that do not support Search Options.
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| Saved Layouts |  Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default. |
Columns
Column Headers | Description |
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| Checkbox | Used to select one or more records to perform an action, such as Mass Update, More Actions, or Delete. |
| Accrual Amt. | A calculated field that summarizes the Accruals being applied to a Ticket Item. The detail Accruals can be viewed on the Charges & Accruals page. An 'Accrual Amount' can only be changed by either changing the 'Rate' for an Accrual (on the Charges & Accruals page) or by changing something that impacts the 'Delivered Wt.' and/or 'Gross Amt.' of a Ticket Item. A Grower Accounting Accrual is used to automate the recording expenses incurred as part of a Ticket. These are most often used to accrue for taxes, harvesting, or hauling expenses that will be paid by the company. Database Field: ERPx_CPTicketItem.AccrualAmount |
| Charge Amt. | A calculated field that summarizes the Charges being applied to a Ticket Item. The detail Charges can be viewed on the Charges & Accruals page. A 'Charge Amt.' can only be changed by either changing the 'Rate' for a Charge (on the Charges & Accruals page) or by changing something that impacts the 'Delivered Wt.' and/or 'Gross Amt.' of a Ticket Item. A Charge represents something that will be deducted (most often) from a Grower Ticket. Charges are most commonly used to deduct (pass along) fees associated with harvesting, hauling, and damaged / down-grade product. Database Field: ERPx_CPTicketItem.ChargeAmount |
| Crop | Identifies the Crop that was harvested from the Field assigned to the Ticket. This can only be edited when initially creating a ticket. Crops are used in Grower Accounting to identify the unique combination of Commodity and Variety. Database Field: ERPx_CPTicketHeader.CropSK |
| Delivered | Identifies the date the ticket was delivered. This can only be edited by editing the 'Delivered' field on the Ticket Record View for tickets that have not yet been Approved or Posted. Database Field: ERPx_CPTicketHeader.DeliveryDate |
| Delivered Wt. | A calculated field that identifies the delivered weight of the Ticket Item. This is calculated as: [Ticket Header Net Weight] * ([Ticket Items Sample] / [Ticket Header Sample Size]). This can only be edited by changing either the Ticket Item's 'Sample' or one of the Ticket Header Properties that impact the Ticket's Net Weight or Ticket's Sample Size. This is a calculated field that cannot be edited unless:
Database Field: ERPx_CPTicketItem.TotalWeight |
| Farmer Class | Identifies the Class assigned to the Farmer. This can only be edited by changing the 'Vendor Class ID' value on the Vendor Record View. Farmer Classes are used to identify default values that will be applied to new Farmer accounts and to group Farmers together for reporting purposes. Linked Database Field: ERPx_APVendor.VendorClassSK |
| Farmer ID | Identifies the ID of the Farmer that the ticket is assigned to. This can only be edited by changing the 'Vendor ID' value on the Vendor Record View. A Farmer is an Account Type used to identify entities you purchase farmed products from. They are used in Grower Accounting master files and transactions. Database Field: ERPx_APVendor.VendorID |
| Farmer Name | Identifies the Farmer that the ticket is assigned to. This can only be edited by changing the 'Vendor Name' value on the Vendor Record View. A Farmer is an Account Type used to identify entities you purchase farmed products from. They are used in Grower Accounting master files and transactions. Database Field: ERPx_CPTicketHeader.FarmerSK |
| Field | Identifies the Field the ticket was harvested from. This can only be edited when initially creating a ticket. Fields represent the objects farmers grow crops in. A field is unique by combination of: [Field Name] + [Farmer Name] + [Crop] + [Growth Method]. For Example, you can have Field #1 for Farmer ABC and for Farmer XYZ. Fields are used in Grower Accounting master files and transactions. Database Field: ERPx_CPTicketHeader.FieldSK |
| GL Date | Identifies the date the transaction posted (or will post) to the general ledger. This is required for the transaction to be approved or posted. It can be edited from the 'GL Date' field on the 'Properties' tab of the Ticket Record View for tickets that have not been Approved or Posted. Database Field: ERPx_CPTicketHeader.GLDate |
| GL Period | Identifies the Fiscal Period based on the GL date on the source transaction or manual journal entry. This is required for the transaction to be approved or posted. It is not directly editable. It can only be changed by editing the 'GL Date' field on the 'Properties' tab of the Ticket Record View for tickets that have not been Approved or Posted. This field is not stored in the database. |
| GL Year | Identifies the Fiscal Year based on the GL date on the source transaction or manual journal entry. This is required for the transaction to be approved or posted. It is not directly editable. It can be changed by editing the 'GL Date' field on the 'Properties' tab of the Ticket Record View for tickets that have not been Approved or Posted. This field is not stored in the database. |
| Gross Amt. | A calculated field that Identifies the extended amount of the Ticket Item. This is calculated as: ([Delivered Wt.] * [Price]) and can only be changed by editing the Price or changing one of the other properties that impact 'Delivered Wt.'. This is a calculated field and can only be edited by changing the weight or price of the line item. Database Field: ERPx_CPTicketItem.GrossAmount |
| Harvested | Identifies the date the ticket was harvested. This can only be edited by editing the 'Harvested' field on the Ticket Record View for tickets that have not yet been Approved or Posted. Database Field: ERPx_CPTicketHeader.HarvestDate |
| Harvester | Identifies who harvested the crop. This is not required and can be edited on the 'Properties' tab of the Ticket Record View for tickets that have not been Approved or Posted. Harvesters are used in Grower Accounting to identify the entity that harvested the crop being purchased. Database Field: ERPx_CPTicketHeader.HarvesterSK |
| Hauler | Identifies who delivered the crop. This is not required and can be edited on the 'Properties' tab of the Ticket Record View for tickets that have not been Approved or Posted. Haulers are used in Grower Accounting to identify the entity that delivered the crop to the plant, cooler, or co-packer. Database Field: ERPx_CPTicketHeader.HaulerSK |
| Item | For Ticket Items - Identifies the Item, displayed as Item ID: Item Description. For Charge and Accrual Items - Display the Program ID Database Field: ERPx_CPTicketItem.ItemSK, ERPx_CPItem.ItemID, ERPx_CPItem.ItemDescription |
| Item Type | Identifies the type of item and its behavior in the system. Grower Accounting Item Types fall under two categories:
Database Field: ERPx_CPTicketItem.ItemSK, ERPx_CPItem.ILineTypeEN |
| Last Updated | Identifies the Last Updated Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Database Field: ERPx_CPTicketItem.LastUpdated |
| Last Updated By | Identifies the name of the user that last updated the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Database Field: ERPx_CPTicketItem.LastUser |
| Net Amt. | A calculated field that Identifies the net amount owed to the Grower/Farmer for the Ticket/ Ticket Item. This is calculated as: ([Gross Amt.] - [Charge Amt.]). The sum of the 'Net Amt.' value for each Ticket Item will match the 'Net Amount' on the Ticket Header. This is a calculated field and is not editable. Database Field: ERPx_CPTicketItem.NetAmount |
| Paid Weight | 'Paid Weight' describes the weight that was included in the 'Net Weight' that is being paid for or deducted (items with a non-zero price). [Delivered Weight] - [Unpaid Weight] = [Paid Weight].
Database Field: ERPx_CPTicketItem.PaidWeight |
| Price | Identifies the price of the line item. This can only be edited by editing the 'Price' on the ticket line on the Ticket Record View for tickets that have not yet been Approved or Posted. Database Field: ERPx_CPTicketItem.Price |
| Price List | Identifies the Price List associated with the Farmer on the ticket. This can only be edited by changing the price list assigned to the farmer. Price Lists are used to store a group of Items with pre-defined prices and effective dates. Database Field: ERPx_CPTicketHeader.PriceListSK |
| Price UOM | Identifies the unit of measure which the line item's price is based upon. This can only be edited by changing the value selected in the "Scale Weight UOM" preference. Database Field: ERPx_MFPriceListItemHistory.PriceUOMSK |
| Purchase GL Account | Identifies the account number and description of the GL Account that is used for the Item when it is entered on a Ticket. This is required for any Ticket Item that has a Net Amount <> 0.00. This is editable until the Ticket is Approved or Posted. Database Fields: ERPx_GLAccount.AccountNumber - Description, ERPx_CPTicketItem.PurchaseGLAccountSK |
| Sample | The Sample for the Ticket Item identifies the amount from the Ticket Header's 'Sample Size' that applies to the Ticket Item. The sum of the Samples from the Ticket Items must match the 'Sample Size' on the Ticket Header to Approve or Post a Ticket. This is editable from the Item's Grid on the Ticket Record View for tickets that have not been Approved or Posted. Database Field: ERPx_CPTicketItem.SampleWeight |
| Sample Pct. | The 'Sample Pct.' represents the percentage of the total Sample that is applied to a Ticket Item. This is a calculated field that can only be edited by changing either the 'Sample' or 'Sample Pct.' one a Ticket Item. Database Field: ERPx_CPTicketItem.SampleWeightPercent |
| Site Name | Identifies the name of the Site (Warehouse) that the transaction, shipment, receipt, item, or lot is associated with. This comes from the 'Site' lookup on the Ticket Record View. It is not editable. Sites represent Plants, Warehouses, Distribution Centers, or virtual objects that are used to store and/or maintain perpetual inventory balances. Database Fields: ERPx_MFSite.SiteName, ERPx_CPTicketHeader.SiteSK |
| Status | Identifies the Status of the transaction. This comes from the 'Status' on the 'Home' tab of the Ticket Record View. It is not editable. Status is used to identify where a transaction, Purchase Order, Price List, BOM, or Master File record is in its life cycle. Records start in a Status of 'New' and progress sequentially through additional statuses until they are 'Posted' or 'Closed'. The list of potential Statuses changes depending on the transaction type. The Statuses that apply to transactions in this List View include: New: This is the default Status for all new Transactions. While in the Status of 'New' transactions are considered open and all editable fields are open for edit, no posting or approval validations are performed, GL Dates are not assigned, and journal entries are not created. If the transaction was moved back from Approved to New, the GL Date will be assigned and a Journal Entry will exist. Received: Used to indicate the difference between a scheduled Ticket and one that have been Received. While in the Status of 'Received' transactions are considered open and all editable fields are open for edit, no posting or approval validations are performed, GL Dates are not assigned, and journal entries are not created. Graded: Used to indicate the difference between a Ticket that has been Received and one that has had the sample taken and graded. While in the Status of 'Graded' transactions are considered open and all editable fields are open for edit, no posting or approval validations are performed, GL Dates are not assigned, and journal entries are not created. Reviewed: Used to indicate a Ticket that has been reviewed for accuracy. While in the Status of 'Reviewed' transactions are considered open and all editable fields are open for edit, no posting or approval validations are performed, GL Dates are not assigned, and journal entries are not created. Approved: Performs all the data validations required to post the transaction and applies to all Transactions. While in the Status of 'Approved' transactions are considered open but have limited fields open for edit. If one or more validations fail, messages are provided indicating what needs to be corrected. If all the validations pass, then all the fields are disabled except for the Status lookup (and any fields that are always editable), journal entries are created/updated, journal ID's are assigned to the journal entry, and blank 'GL Dates' are assigned. Ready to Post: Runs the Approval validations and applies to all transactions. While in the Status of 'Ready to Post' transactions are considered closed and all the fields are disabled with the exception of a few fields that are always editable. If one or more validations fail, messages are provided indicating what needs to be corrected. If all the validations pass, then all the fields are disabled with the exception any fields that are always editable and updates the Transaction Status to "Posted". Database Field: ERPx_CPTicketHeader.TicketStatusSK, ERPx_CPTicketStatus.StatusName |
| Ticket | Identifies the unique Transaction ID for each transaction. This is a system assigned value and is not editable. Clicking on this link opens the transaction record view. Database Field: ERPx_CPTicketHeader.TicketNumber |
| Ticket Class | The unique identifier of the Transaction Class. This comes from the 'Transaction Class' value selected by the user when the transaction was created. It is not editable. Transaction Classes are used to categorize transactions within transaction types and assign specific default values and business rules for each. Database Field: ERPx_CPTicketHeader.TransactionClassSK |
| Ticket Created | Identifies the Created Date & Time of the record, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Database Field: ERPx_CPTicketHeader.CreatedDate |
| Ticket Created By | Identifies the name of the user that created the record. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Database Field: ERPx_CPTicketHeader.CreatedBy |
| Units | Identifies the # of containers the Ticket Item was delivered in. This is not required and is editable until the Ticket is Approved or Posted. Database Field: ERPx_CPTicketItem.Units |
| Unpaid Weight | The 'Unpaid Weight' describes the weight that was included in the 'Delivered Weight' that is not being paid for (items with a price of 0.00). This most often represents dockage/waste material that is being sorted out. [Delivered Weight] - [Unpaid Weight] = [Paid Weight].
Database Field: ERPx_CPTicketItem.UnpaidWeight |
| Version | Identifies the version of the Ticket. This is a system assigned value and is not editable. A blank value signifies a version 1 ticket. All ticket versions greater than 1 will display with a numeric value. By default, a new transaction is set to Version 1. If the transaction has been voided, corrected or repriced, the version number will be incremented. In order for a transaction to have a version greater than 1 all the previous versions must be voided (a transaction can only have one active version). Database Field: ERPx_CPTicketHeader.TicketVersion |