A Species is a group of similar fish or shellfish that can freely interbreed. When recording the species on an ADF&G fish ticket, the specific species code must be indicated, as it is very important for management purposes. The Specie ID is part of what makes a Fish Ticket Item unique (Specie + Condition + Disposition + Sold Condition + Grade). They are assigned to Fish Tickets Items and can be used in the calculation of Ticket Taxes and Ticket Premiums and assigned to Fish Ticket Price Lists. The purpose of the Specie List View is to manage all the available codes, descriptions, default Purchase Accounts. This master file comes pre-loaded with the Species as assigned by the Alaska department of Fish & Game. From here, users can add new records, edit ID's and Descriptions of existing records, and activate/inactivate records.
Species can be manually managed or can be auto-added as Fish Tickets are imported from eLandings provided the (Fish) Ticket Class is configured to 'Allow import of Missing or Inactive Ticket Items and Components'.
Software Version: 2019.09.03 and newer
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| Toolbar Icons | Description |
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| Cancel | Cancels the current unsaved changes and returns the view from Edit mode to Read only mode. This toolbar icon is only displayed when the view is in edit mode. |
| Delete | Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. WARNING: Records cannot be recovered once they are deleted! |
| Edit | Puts the list view in edit mode allowing all editable fields to be modified at one time. To get out of edit mode you must either Cancel or Save your changes. |
| Excel |  Clicking the Excel toolbar icon exports the current contents of the grid to an Excel file that is automatically downloaded. The contents that export are only those currently visible. If the grid is filtered, only the filtered contents will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).
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| Help | Opens the online WIKI help page for the current page.
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| New | Inserts blank lines that allow adding multiple new records. |
| Save | Saves all changes. |
| Fields | Description |
| Checkbox | Used to select one or more records. |
| Inactive | A Yes/No field used to identify if the Specie is Inactive. If set to 'Yes' then the record is "Inactive" and will not be included in look-ups. Setting this to Inactive only prevents the record from being manually assigned to new transactions or master files, it does not prevent transactions containing this value to be posted. 'No' values display as blank in the grid. This value is always editable. Linked Database Field: ERPx_APSpecie.IsInactive |
| Major Specie | A text box to add/edit the parent specie associated with the Specie ID. This is used on reports and inquiries to make it easier to group data. For example, rather than selecting each Salmon Specie ID one at a time you could use Major Specie to select Salmon. This defaults to blank but is not required. This field must be <= 100 characters. Linked Database Field: ERPx_APSpecie.MajorSpecie |
| Purchase Account | The GL Account that defaults as the Purchase Account on a Fish Ticket Item. This defaults to blank and is not required. If blank, then the Purchase Account will need to be manually assigned to each Fish Ticket Item. This field is always editable. Linked Database Field: ERPx_APSpecie.PurchaseAcctSK This lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts |
| Report Group | A text box to add/edit a parent group for one or more Specie ID's. This is only used on custom reports to make it easier to select groups of data. This defaults to blank but is not required. This field must be <= 100 characters. Linked Database Field: ERPx_APSpecie.ReportGroup |
| Specie ID | A text box to add or edit the unique identifier of the Specie record. This defaults to blank but is required for all records. If missing, the message "Specie ID is required." will be displayed on Save. The ID must be unique, otherwise the message "Duplicate Specie IDs are not allowed." will be displayed on Save. This field must be <= 20 characters. Linked Database Field: ERPx_APSpecie.SpecieID |
| Specie Name | A text box to add/edit the name associated with the Specie ID. This defaults to blank but is not required. This field must be <= 100 characters. Linked Database Field: ERPx_APSpecie.SpecieName |
| Units Required | A Yes/No field used to identify if a Fish Ticket containing the selected Specie ID, is required to indicate the count of fish in order to Approve or Post. If set to 'Yes' then at least one of the Ticket Items containing the Specie are required to indicate the count of fish (you do not need to specify for each line item). If set to 'No', then the count of fish is not required. Linked Database Field: ERPx_APSpecie.IsUnitsRequired |