Loans are Vendor Accounts that have been assigned a Vendor Type of Loan. The Loans List View only shows these types of Vendor Accounts and excludes AP Vendor, Fisherman, Tender and Fisherman & Tender accounts. Loans are used in Fishermen Accounting and Purchasing to support transactions and other master files. The purpose of this page is to add, edit, remove, and activate/inactive these records.
Software Version: 2023.08.31 and newer
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| Toolbar Icons | Description |
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| Delete | Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. WARNING: Records cannot be recovered once they are deleted! |
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| Help | Opens the online WIKI help page for the current page.
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| New | Opens a new blank record for data entry. |
| Fields | Description |
| Checkbox | Used to select one or more records for delete or mass update. |
| Account Class | The 'Vendor Class' property on the the Loan record. Vendor Class is concept that is used across AP Vendors, Fishermen, Tenders, and Loans. Vendor classes for Loans, Fishermen, and Tenders are managed in the Fisherman Class master file. This defaults to blank for new records and is required. If not assigned, the message "Vendor Processing Failed: ([VendorID]): Vendor Class is required." will be displayed on Save. This field is always editable from the record view. The Account Class is used to classify and set default Properties, Accounts (GL Accounts), and defaults for Excluded Transactions on new Loans. These defaults can be overwritten for individual Loans. The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Fisherman Classes. Database Field: ERPx_APVendor.VendorClassSK |
| Account ID | A hyperlink that shows the value of the 'Vendor ID' property on the Loan record. Clicking on the link opens the record view for the selected Loan. This defaults to blank for new records and is required. If not assigned, the message "Vendor Processing Failed: ([VendorID]): Vendor ID is required." will be displayed on Save. This value must be unique across all AP Vendor, Fishermen, Tender, and Loan accounts. If not unique, the message "Vendor Processing Failed: ([VendorID]): Duplicate Vendor IDs are not allowed." will be displayed on Save. This field is always editable from the record view. The Account ID is used as a short description and unique identifier of the Loan account. Database Field: ERPx_APVendor.VendorID |
| Account Name | The 'Vendor Name' property on the Loan record. This defaults to blank for new records and is required. If not assigned, the message "Vendor Processing Failed: ([VendorID]): Vendor Name is required." will be displayed on Save. This field is always editable from the record view. The Account Name is used as a long description/name of the Loan account. Database Field: ERPx_APVendor.VendorName |
| Address Line 1 | The 'Address Line 1' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.AddressLine1 |
| Address Line 2 | The 'Address Line 2' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.AddressLine2 |
| Attribute Class | The 'Attribute Class' property on the the Loan record. This defaults from the Account Class for new records, but can be overwritten. This is not required but without it, attribute values cannot be assigned or edited for this account. This field is always editable from the record view. Attribute Classes control which Attributes are visible, and/or required, to the master file. This lookup contains a blank value, the current assigned value, and a list of all the 'Attribute Classes' with an 'Attribute Type' of "Vendor Attribute Class" Database Field: ERPx_APVendor.AttributeClassSK |
| Check Memo Description | The 'Payment Description' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. The Payment Description features allows you to set a value that prints on the memo line of a check payment for each combination of Account and Address. Database Field: ERPx_APVendorAddress.CheckDescription |
| Check Name | The 'Check Name' property on the the Loan record. This defaults from the 'Account Name' for new records but is not required. This field is always editable from the record view. The Check Name is used as the Payee Name on check payments when the Address record does not contain a 'Payment Name' value. If both the 'Payment Name' on the Address and the 'Check Name' on the Account are missing, the 'Account Name' is used. Database Field: ERPx_APVendor.CheckName |
| Checkbook | The 'Checkbook' property on the the Loan record. This defaults from the Fisherman Class on new records, but can be overwritten. This is currently only for information and does not drive any functionality. This field is always editable from the record view. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Checkbooks Database Field: ERPx_APVendor.CheckbookSK |
| City | The 'City' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.City |
| Currency | The 'Currency' property on the the Loan record. This defaults from the Fisherman Class on new records, but can be overwritten, and is required. If not assigned, the message "Vendor Processing Failed: ([VendorID]): Currency is required." will be displayed on Save. This field is always editable from the record view. Even though this field is required, it is currently only for information and does not drive any functionality. This field is always editable from the record view. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Checkbooks Database Field: ERPx_APVendor.CheckbookSK |
| Default Address ID | Identifies the Address ID on the Loan account where the 'Payment Default' is set to "Yes". Each Loan is required to have one, and only one, address ID identified as the Payment Default. The Address Identified as the default is the one that payments are automatically associated with. Database Field: ERPx_APVendorAddress.IsRemitTo = 1 |
The 'Email' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.Email | |
| Inactive | The value from the 'Inactive' property. If set to 'Yes' then the record is "Inactive" and will not be included in look-ups for transactions or other master files. If set to 'No' then the record is "Active" and can be freely used. 'No' values display as blank in the grid. This value is only editable for records that do not have an open balance. Database Field: ERPx_APVendor.IsInactive |
| Loan Account | The GL Account that is assigned for the "Settlement Accrual" Account Type, on the Accounts tab of the the Loan Record View. This defaults from the Fisherman Class on new records, but can be overwritten and is not required. If blank, the "Settlement Accrual" account specified on the Fisherman Accounting→Preferences page will be used on transactions. This field is always editable from the record view. The Loan Account identifies the Payable/Receivable GL Account that each Loan transaction posts to. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts Database Field: ERPx_APVendor.SAGLAcctRef |
| Master Account | The 'Master Account' property on the the Fisherman record. This defaults to blank for new records and is not required.
The Master Account is a way to associate more than one account together. It is most often used to associate a Loan to a Fisherman Account. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Vendor Accounts with an Account Type of Fisherman, Tender, Fisherman & Tender, or Loan Database Field: ERPx_APVendor.MasterVendorSK |
| On Hold | The value from the 'Hold' property. If set to 'Yes' then new transactions can be entered for the Loan but payments cannot be issued to them. If set to 'No' then the record is not on hold and can be freely used. 'No' values display as blank in the grid .This value is always editable. Database Field: ERPx_APVendor.IsOnHold |
| Payment Terms | The 'Payment Terms' property on the the Loan record. This defaults from the Fisherman Class on new records, but can be overwritten, and is not required. This field is always editable from the Record View. Payment Terms are used to calculating aging and payment discounts. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Payment Terms Database Field: ERPx_APVendor.PaymentTermSK |
| Phone | The 'Phone' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.Phone1 |
| State | The 'State' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.State |
| Tax ID | The 'Tax ID' property of the Vendor. This defaults to blank for new records and is not required. This field is always editable from the Record View. Database Field: ERPx_APVendor.TaxID |
| Tax 1099 Type | The '1099 Type' property of the Vendor. This defaults to blank for new records and is not required. The lookup for this field changes based on the value in the Tax Type. Database Field: ERPx_APVendor.1099TypeEN |
| Tax Type | The 'Tax Type' property of the Vendor. This field is required and is always editable from the Record View. This lookup contains all the values in the APTaxType Enumeration Class. Database Field: ERPx_APVendor.TaxTypeEN |
| Zip | The 'Zip' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.Zip |
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