The purpose of the Cash Receipt Record View is to enter payments received by customers. From here, users can open the 'Apply Documents' window, review the Journal Details, and post the receipt. When receipts are posted, the Customer Aging is updated and the receipt becomes available to the Checkbook Deposit transaction. Cash Receipts make a journal entry when the are posted.
Software Version: YYYY.MM.DD and newer
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| Toolbar Icons | Description |
|---|---|
| Apply Documents | Opens the Apply Documents window allowing the user to apply this receipt to one or more open transactions. |
| Delete | Prompts the user, Are you sure you wish to delete the transaction? OK or Cancel. Selecting OK - Deletes the transaction, selecting Cancel, cancels the delete. |
| Grid Layout | Opens the Saved Grid Layout dialog. |
| Journal Details | Opens the Journal Details window showing the Journal Entry for this transaction. Until the transaction is posted, this is a temporary journal entry so no Journal ID will be assigned. |
| New | Allow user to add a new AR Cash Receipt Transaction. |
| Notes | Opens the Notes window filtered for the appropriate Note Type(s). |
| Opens print window showing any applicable printable reports. | |
| Save | Saves the transaction. |
| Fields | Description |
| Amount | A Text Box used to enter the dollar amount of the payment you received. The amount defaults to 0.00 but is required and must be > 0.00 to Approve and/or Post. If not, the message "Amount must be greater than 0.00." will be displayed. This field is only editable while the transaction Status is "New". Linked Database Field: ERPx_#####.#####. |
| Applied | A Label used to identify how much of the Receipt has been applied (to an open transaction(s)). The amount defaults to 0.00 but will grow as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will always be >0.00. This is a calculated field and is never editable by a user. This field is not linked to a Database Field. |
| Checkbook | A Single Select Standard Lookup to identify which checkbook the receipt will be deposited into. If a checkbook has been assigned to the Customer, this defaults from the customer (once the 'Received From' customer has been assigned), otherwise it defaults from the checkbook assigned to the "Default Cash Receipt Checkbook" Sales Preference. This is required to Approve and/or Post or to open the 'Apply Documents' window. If not assigned, the message "Checkbook is required" will be displayed. This field is enabled once the 'Received From' has been assigned and while the transaction Status is "New". The lookup contains the list of all the 'Active' checkbooks assigned to the Customer Currency or the Home Currency. Linked Database Field: ERPx_#####.#####. |
| Comment | A Text Box used to enter a comment. The Comment defaults to blanks and is not required. This field is always editable, even after the transaction is posted. Linked Database Field: ERPx_#####.#####. |
| Currency | A Single Select Standard Lookup to identify the currency of the Receipt. This defaults from the customer currency but can be changed. This is required to Approve and/or Post or to open the 'Apply Documents' window. If not assigned, the message "Currency is required" will be displayed. This field is enabled once the 'Received From' has been assigned and while the transaction Status is "New" but is disabled once an application has been made. The lookup contains both the Customer Currency and the Home Currency. Linked Database Field: ERPx_#####.#####. |
| Payment # | |
| Receipt Date | |
| Receipt Type | |
| Received From | |
| Status | |
| Unapplied |
| Field Names | Description |
|---|---|
| Account Type | |
| Amount | |
| Checkbook | |
| Date | |
| Description | |
| Received From | |
| Reference # | |
| Remaining | |
| Status | |
| Type |
Grid: Receivables
| Column Headers | Description |
|---|---|
| Applied Amount | |
| Avail. Terms Discount Amt. | |
| Description | |
| Discount Date | |
| Doc No | |
| Due Date | |
| Original Amount | |
| Orig. Terms Discount Amt. | |
| Remaining Amount | |
| Terms Discount Taken | |
| Transaction | |
| Trans Date | |
| Unapplied Amount |