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Journal Entries created in NorthScope are designed to push to the host system when their Status is set to "Ready to Post". Journal Entries created in NorthScope will integrate as a Source Document of "General Journal" in the host system, allowing users to create and manage Manual and Accrue & Reverse type journal entries within NorthScope. The list view contains all the journal lines from manual Journal Entries that have not yet been posted in the host system. 

Software Version: 2019.09.03 and newer

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Mass Update
Toolbar IconsDescription
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Excel
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Mass Update
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Status.More ActionsOpens a drop-down menu for the user to select Reverse/Correct, which opens the Reverse/Correct page and allows the user to either Reverse or Correct a journal entry.New
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NotesFields Insert excerptNotes - GlobalNotes - GlobalnopaneltruePrint Insert excerptPrint - LVPrint - LVnopaneltrueFieldsDescriptionCheckbox Insert excerptCheckbox (Tag)- RVCheckbox (Tag)- RVnopaneltrueComment

A non-editable text box that displays the comment entered for the journal entry. 

Linked Database Field: ERPx_GLJournalHeader.Comment

Created Insert excerptCreated (Date & Time) - List View/InquiryCreated (Date & Time) - List View/Inquirynopaneltrue

Linked Database Field: ERPx_GLJournalHeader.CreatedDate

Created By Insert excerptCreated By- List View / InquiryCreated By- List View / Inquirynopaneltrue

Linked Database Field: ERPx_GLJournalHeader.CreatedBy

GL Period Insert excerptGL Period - List View/Inquiry FieldGL Period - List View/Inquiry FieldnopaneltrueGL Year Insert excerptGL Year - List View/Inquiry FieldGL Year - List View/Inquiry FieldnopaneltrueJournal Date

A non-editable text box that displays the date that the journal entry will post to the GL, formatted from the users 'Date Format' preference. 

Linked Database Field: ERPx_GLJournalHeader.JournalDate

Journal ID

A hyperlink that displays the system assigned Journal ID. This number is automatically generated by the system and cannot be edited. When the journal entry integrates with the host system, it will inherit the next journal ID from the host system. When clicked, the Journal Entry record view of the clicked transaction will open. 

Linked Database Field: ERPx_GLJournalHeader.JournalID

Journal Type

A non-editable text box that displays the type of the corresponding journal entry. The options include "Manual" and "Accrue & Reverse".

Linked Database Field: ERPx_GLJournalHeader.JournalTransactionTypeSK

Last Updated Insert excerptLast Updated (Date & Time) - List View/InquiryLast Updated (Date & Time) - List View/Inquirynopaneltrue

Linked Database Field: ERPx_GLJournalHeader.LastUpdated

Last User Insert excerptLast Updated By - List View/InquiryLast Updated By - List View/Inquirynopaneltrue

Linked Database Field: ERPx_GLJournalHeader.LastUser

Note

A non-editable text box that displays the note applied to the journal entry.

Linked Database Field: ERPx_GLJournalHeaderNote.NoteHTML where ERPx_GLJournalHeaderNote.JournalHeaderSK = ERPx_GLJournalHeader.JournalHeaderSK

Posted

A non-editable text box to identify the Date & Time of the Journal was Posted. This is a system assigned value and is never editable by a user. This field is populated when journals are saved as "Ready to Post".

(lightbulb) This field will only display when the outbound integration for 'Journal' Transaction Type is turned on and Journal Entry transactions are in a status of "Ready to Post".

Linked Database Field: ERPx_GLJournalHeader.PostedDate

Posted By

A non-editable text box that displays the name of the user that Posted the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. This field is populated when journals are saved as "Ready to Post".

(lightbulb) This field will only display when the outbound integration for 'Journal' Transaction Type is turned on and Journal Entry transactions are in a status of "Ready to Post".

Linked Database Field: ERPx_GLJournalHeader.PostedBy

Reference Insert excerptReference - List View/Inquiry FieldReference - List View/Inquiry Fieldnopaneltrue

Linked Database Field: ERPx_GLJournalHeader.Reference

Source Module

A non-editable text box that displays the name of the functional area in which the transaction resulting in the corresponding journal entry was created.

Linked Database Field: ERPx_GLJournalHeader.SourceModuleSK

Source Trans DateA non-editable text box that displays DescriptionAccount DescriptionDisplays the name of the line item account.Account NumberDisplays the account number of the line item distribution.CheckboxUsed to select one or more records for Mass Update or Delete.CommentDisplays the journal comment of the line item's corresponding journal entry.CreatedDisplays the date and time the Journal was created.  This field populates when the record is created and does not update after that. A journal record can be created from a transaction; when clicking journal details for the first time from a record view of a transaction or when approving or posting a transaction without first clicking the journal details button.  (lightbulb) This list view is intended to only show unposted manual journal entries.Created ByDisplays the username of the user that created the Journal. This field populates when the record is created and does not update after that. A journal record can be created from a transaction; when clicking journal details for the first time from a record view of a transaction or when approving or posting a transaction without first clicking the journal details button. (lightbulb) This list view is intended to only show unposted manual journal entries.Credit Displays the amount credited from the line item.DebitDisplays the amount debited from the line item.Distributed ToDisplays the name of the Vendor, Employee, or Project the amount is distributed to.Distributed TypeDisplays the type of distribution, for example Vendor type (Vendor, Fisherman, Tender, Fisherman & Tender, and Loan), Employee, or Project.GL PeriodDisplays the GL period in which the line item's corresponding journal entry resides.GL YearDisplays the GL year in which the line item's corresponding journal entry resides.Journal DateDisplays the date of the line item's corresponding journal entry.Journal IDDisplays the journal ID of the line item's corresponding journal entry.Journal TypeDisplays the type of the corresponding journal entry. E.g. Manual or Accrue & Reverse.Last UpdatedDisplays the date and time the Journal was most recently updated.Last UserDisplays the username of the user who updated the Journal most recently.Line CommentDisplays the comment corresponding to the journal line item.PostedDisplays the date and time the Journal was posted. This field is populated when manual journals or transaction journals are saved as Ready to Post or Posted. (lightbulb) This list view is intended to only show unposted manual journal entries.Posted ByDisplays the username of the user that posted the Journal.  This field is populated when manual journals or transaction journals are saved as Ready to Post or Posted.  (lightbulb) This list view is intended to only show unposted manual journal entries.ReferenceDisplays the reference entered for the journal entry. SelectDisplays a checkbox for the user to select line item(s) for deletion or edits.Source ModuleDisplays the name of the module in which the transaction resulting in the line item's corresponding journal entry was created.Source Trans DateDisplays the date of the transaction that resulted in the line item's corresponding journal entry, formatted from the users 'Date Format' preference. 
Linked Database Field: ERPx_GLJournalHeader.SourceTransactionDateSource Trans IDA hyperlink that displays the Journal ID for Displays the transaction ID of the transaction that resulted in the line item's corresponding journal entry. When clicked, the Journal Entry record view of the clicked transaction will open. 

Linked Database Field: ERPx_GLJournalHeader.SourceTransactionSK

Source Trans TypeA non-editable text box that displays the transaction type Source Trans TypeDisplays the type of transaction that resulted in the line item's corresponding journal entry - i.e. Delivery Ticket.Source Trans VersionDisplays the version of the transaction that resulted in the line item's corresponding journal entry.
Linked Database Field: ERPx_GLJournalHeader.SourceTransactionTypeNameStatus Insert excerptStatus - List View/Inquiry FieldStatus - List View/Inquiry Fieldnopaneltrue The entry will be listed as either “New”, “Approved”, or “Ready to Post”.  Linked Database Field: ERPx_GLJournalHeader.TransactionStatusSKDisplays the status of the line item's corresponding journal entry.

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