Journal Entries created in NorthScope are designed to push to the host system when their Status is set to "Ready to Post". Journal Entries created in NorthScope will integrate as a Source Document of "General Journal" in the host system, allowing users to create and manage Manual and Accrue & Reverse type journal entries within NorthScope. The list view contains all the journal lines from manual Journal Entries that have not yet been posted in the host system.
Software Version: 2019.09.03 and newer
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| Toolbar Icons | Description |
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| Delete | Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. WARNING: Records cannot be recovered once they are deleted! |
| Edit | Opens the selected record for editing. If a record is not selected, the page will not open. |
| Excel | Export the contents of the list view to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view only the filtered contents will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).
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| Help | Opens the online WIKI help page for the current page.
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| More Actions | Opens a drop-down menu for the user to select Reverse/Correct, which opens the Reverse/Correct page and allows the user to either Reverse or Correct a journal entry. |
| New | Opens a new blank record for data entry. |
| Fields | Description |
| Account Description | Displays the name of the line item account. |
| Account Number | Displays the account number of the line item distribution. |
| Checkbox | Used to select one or more records for Mass Update or Delete. |
| Comment | Displays the journal comment of the line item's corresponding journal entry. |
| Created | Displays the date and time the Journal was created. This field populates when the record is created and does not update after that. A journal record can be created from a transaction; when clicking journal details for the first time from a record view of a transaction or when approving or posting a transaction without first clicking the journal details button.  This list view is intended to only show unposted manual journal entries. |
| Created By | Displays the username of the user that created the Journal. This field populates when the record is created and does not update after that. A journal record can be created from a transaction; when clicking journal details for the first time from a record view of a transaction or when approving or posting a transaction without first clicking the journal details button. This list view is intended to only show unposted manual journal entries. |
| Credit | Displays the amount credited from the line item. |
| Debit | Displays the amount debited from the line item. |
| Distributed To | Displays the name of the Vendor, Employee, or Project the amount is distributed to. |
| Distributed Type | Displays the type of distribution, for example Vendor type (Vendor, Fisherman, Tender, Fisherman & Tender, and Loan), Employee, or Project. |
| GL Period | Displays the GL period in which the line item's corresponding journal entry resides. |
| GL Year | Displays the GL year in which the line item's corresponding journal entry resides. |
| Journal Date | Displays the date of the line item's corresponding journal entry. |
| Journal ID | Displays the journal ID of the line item's corresponding journal entry. |
| Journal Type | Displays the type of the corresponding journal entry. E.g. Manual or Accrue & Reverse. |
| Last Updated | Displays the date and time the Journal was most recently updated. |
| Last User | Displays the username of the user who updated the Journal most recently. |
| Line Comment | Displays the comment corresponding to the journal line item. |
| Posted | Displays the date and time the Journal was posted. This field is populated when manual journals or transaction journals are saved as Ready to Post or Posted. This list view is intended to only show unposted manual journal entries. |
| Posted By | Displays the username of the user that posted the Journal. This field is populated when manual journals or transaction journals are saved as Ready to Post or Posted. This list view is intended to only show unposted manual journal entries. |
| Reference | Displays the reference entered for the journal entry. |
| Select | Displays a checkbox for the user to select line item(s) for deletion or edits. |
| Source Module | Displays the name of the module in which the transaction resulting in the line item's corresponding journal entry was created. |
| Source Trans Date | Displays the date of the transaction that resulted in the line item's corresponding journal entry. |
| Source Trans ID | Displays the transaction ID of the transaction that resulted in the line item's corresponding journal entry. |
| Source Trans Type | Displays the type of transaction that resulted in the line item's corresponding journal entry - i.e. Delivery Ticket. |
| Source Trans Version | Displays the version of the transaction that resulted in the line item's corresponding journal entry. |
| Status | Displays the status of the line item's corresponding journal entry. |