The purpose of the Journal Lines List View is to show (open/unposted) 'Manual' and 'Accrue & Reverse' journal lines assigned a Status of New and Approved. From here, users can add, edit, delete, or post unposted 'Manual' and 'Accrue & Reverse' journal entries. When these are posted, the General Ledger is updated.

This list view also contains columns for each Attribute that is set up for the 'Financial' attribute type. Because these are user defined, they are not included in the default view but can be added a saved column layout. Financial attributes are not included in the help documentation.

Software Version: 2023.12.19 and newer

[ 1 Page Header ] [ 1.1 Related Topics ] [ 1.1.1 Page Definitions ] [ 1.1.2 Technical Details ]

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Toolbar Icons	Description
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More Actions	Reverse/Correct: Opens the Reverse/Correct page and allows the user to either Reverse or Correct a journal entry.
New	Manual: Opens a blank journal entry record. Accrue & Reverse: Opens a blank Accrue & Reverse journal entry record. Unrealized Currency Gain/Loss: Opens a blank Unrealized Gain/Loss record.
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Saved Layouts
Fields	Description
Checkbox	Used to select one or more records for Mass Update or Delete.
Account Description	This is required to save a Journal line and can be edited from the 'Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'. Database Field: ERPx_GLAccount.Description
Account Number	This is required to save a Journal line and can be edited from the 'Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'. Database Field: ERPx_GLAccount.AccountNumber
Comment	This is not required and comes from the 'Comment' in the header of the Home tab on the Journal Entry Record View. This defaults to blank and is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'. Database Field: ERPx_GLJournalHeader.Comment
Created	This is a required field. Database Field: ERPx_GLJournalHeader.CreatedDate
Created By	This is a required field. Database Field: ERPx_GLJournalHeader.CreatedBy
Credit	Displays the amount credited from the Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited from the 'Credit' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'. Database Field: ERPx_GLJournalLine.CreditAmount
Debit	Displays the amount debited from the Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited from the 'Debit' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'. Database Field: ERPx_GLJournalLine.DebitAmount
Distributed To	Displays the name of the Project the amount is distributed to. This is not required and can be edited from the 'Project' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'. Database Fields: ERPx_GLProject.ProjectDescription, ERPx_GLJournalLine.DistributionAccountSK
Distributed Type	This is not required and is not editable. Journal lines displayed from this list view will always be of type 'Project'. Database Field: ERPx_GLJournalLine.MFDistributionAccountTypeEN
GL Period	This is required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.
GL Year	This is required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.
Journal Date	This is required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'. Database Field: ERPx_GLJournalHeader.JournalDate
Journal ID	Clicking on the link opens the Journal Entry Record View for the selected Journal Entry. This comes from the 'Journal ID' in the header of the 'Home' tab on the Journal Entry RV and is auto-assigned when a new Journal Entry is initially saved/created. This is never editable. Database Field: ERPx_GLJournalHeader.JournalID
Journal Type	This is required and comes from the 'Journal Type' in the header of the 'Home' tab on the Journal Entry RV and is auto-assigned based on the type of journal entry selected on New. This is never editable. The list of applicable Journal Types for this page include: Manual Journal Entry: Accrue & Reverse Journal Entry: Correct: Database Field: ERPx_GLJournalHeader.JournalTransactionTypeSK
Last Updated	This is a required field. Database Field: ERPx_GLJournalLine.LastUpdated
Last Updated By	This is a required field. Database Field: ERPx_GLJournalLine.LastUser
Line Comment	This is not required and can be edited by changing the 'Line Comment' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'. Database Field: ERPx_GLJournalLine.Comment
Note	Identifies the first 30 characters from the 'Internal' Transaction Note. This is note required and comes from the value entered in the Internal Note Type. This is always editable. Database Field: ERPx_GLJournalHeaderNote.NoteHTML where ERPx_GLJournalHeaderNote.JournalHeaderSK = ERPx_GLJournalLine.JournalHeaderSK
Reference	This comes from the 'Reference' in the header of the 'Home' tab on the Journal Entry RV. This is not required and is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'. Database Field: ERPx_GLJournalHeader.Reference
Status	This comes from the 'Status' on the 'Home' tab on the Journal Entry RV. This is only editable for Journal Entries in a Status of New or Approved. The entry will be listed as either “New” or “Approved” The Statuses that apply to transactions in this List View include: Database Field: ERPx_GLJournalHeader.TransactionStatusSK