The Process Checks record view box is used to manage details of ACH payments and checks printed out to vendors. Users may print ACH and check payments, view Journal Details, generate reports, Post or Void batches.
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| Toolbar Icons | Description | ||||||||||||||||
| Generate ACH File | Generates a .txt file with the ACH information. | ||||||||||||||||
| Grid Layout |
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| Help |
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| Journal Details |
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| Post Batch | Sets the Batch Status to "Posted". This indicates that the checks have been printed successfully, and the printed checks are valid for use. Once the batch is posted, the Posted Balance and Net Balance for the Account will be updated. Note: If the payment pays the Posted Balance in full, the vendor's Settlement Balance line item will no longer appear. | ||||||||||||||||
| Print Payments | Allows users to select "Print ACH" or "Print Checks" and opens a PDF allowing users to view the selected payments. Once the Print Payments button has been clicked, the Batch Status field will be updated to "Checks Printed", "ACH" or "ACH & Checks Printed". | ||||||||||||||||
| Reports | Opens the Print dialog window showing all available reports. | ||||||||||||||||
| Save |
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| Void Batch | Sets the Batch Status to "Void". This indicates that the checks have not been printed successfully, and the printed checks are invalid for use. Some examples of when a check may be voided would be if the check paper got jammed in the printer, printed on the wrong side or upside down on the check paper, or if an incorrect paper was used to print the check. Once voided, the check is destroyed in the system and cannot be used. | ||||||||||||||||
| Fields | Description | ||||||||||||||||
| # of ACH | Identifies the total number of ACH payments to be printed on the batch. This is a non-editable text box that is required. It is automatically defaulted when the page is first opened, or on Save, or when another Batch ID is selected. This field is never editable by the user and is not stored in the database. | ||||||||||||||||
| # of Checks | Identifies the total number of checks to be printed on the batch. This is a non-editable text box that is required. It is automatically defaulted when the page is first opened, or on Save, or another Batch ID is selected. This field is never editable by the user and is not stored in the database. | ||||||||||||||||
| # of Payments | Identifies the total number of checks and ACH payments to be printed on the batch. This is a non-editable text box that is required. It is automatically defaulted to the sum of the '# of ACH' field and '# of Checks' field when the page is first opened, or on Save, or when another Batch ID is selected. This field is never editable by the user. Database Field: ERPx_MFTransactionBatch.TransactionCount | ||||||||||||||||
| ACH Total | Identifies the total amount of all ACH payments included on this payment batch. This is a non-editable text box that is required. This number is automatically calculated and defaulted when the page is first opened, or on Save, or another Batch ID is selected. This field is never editable by the user. Database Field: ERPx_MFTransactionBatch.ACHTotal | ||||||||||||||||
| Batch ID |
The lookup contains a list of all non-posted Batch IDs associated with the user. Database Field: ERPx_MFTransactionBatch.BatchID | ||||||||||||||||
| Batch Status | Identifies the Status of the Batch. This field is required, defaults to "New" and is never editable by the user. Database Field: ERPx_MFTransactionBatch.TransactionStatusSK | ||||||||||||||||
| Batch Total | Identifies the total amount of all checks and ACH payments included on this payment batch. This is a non-editable text box that is required. This number is automatically calculated and defaulted when the page is first opened, or on Save, or another Batch ID is selected. This field is never editable by the user. Database Field: ERPx_MFTransactionBatch.TransactionTotalAmount | ||||||||||||||||
| Checkbook |
The lookup contains a list of all the 'Active' Checkbooks. Database Fields: ERPx_MFCheckbook.CheckbookDescription, ERPx_MFTransactionBatch.CheckbookSK | ||||||||||||||||
| Check # Range | Identifies the beginning and ending number of the check numbers for printing. This is a non-editable text box that is only required when there are checks in the payment batch. It is auto-populated after the check payments have been printed and is never editable by the user. The range is a looked up value and not stored in the database. | ||||||||||||||||
| Check Total | Identifies the total amount of all checks included on this payment batch. This is a non-editable text box that is required. This number is automatically calculated and defaulted when the page is first opened, or on Save, or another Batch ID is selected. This field is never editable by the user. Database Field: ERPx_MFTransactionBatch.CheckTotal | ||||||||||||||||
| Next Check # | Displays the next check number to be printed. This is a text box that auto-populates based on the 'Next Check #' field for selected Checkbook. This field is required and if updated, it must be <= 20 characters. Duplicate check numbers are not allowed, else the message "One of the Check Numbers has already been used. Please change the Next Check Number." will be displayed when "Print Checks" is clicked. This field is editable if there are checks on the batch and only prior to clicking "Print Checks". Linked Database Field: ERPx_MFTransactionBatch.NextTransactionID | ||||||||||||||||
| Payment Date | Identifies the date that will be printed on the checks. This is a text box that is required. It defaults to the current date. The check date entered must reside within an open fiscal period, else the message "This Fiscal Period is not open." will be displayed when user attempts to Print Payments. This field is editable prior to posting the batch. Database Field: ERPx_MFTransactionBatch.BatchDate |
Page Detail
Payment Grid
| Toolbar Icons | Description | ||||||||
| New |
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| Split Payment | Opens the Split Payment record to add individual split payments for the selected Account. | ||||||||
| Fields | Description | ||||||||
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| Checkbox | Used to select one or more records to Split Payment. | ||||||||
Account |
The lookup contains the current assigned value and a list of all the 'Active' Fishermen, Fishermen & Tenders, and Tenders and Loans without a Master Vendor account assigned and not on hold. Database Fields: ERPx_APVendor.VendorName, ERPx_APVendor.VendorID | ||||||||
| Address 1 | Displays the Address 1 line of the vendor Account address. This is a text box that is not required. It defaults from the 'Address 1' field saved for the selected Address ID. If entered, this must be <= 75 characters. This field is editable until the payment batch is printed. Database Field: ERPx_MFCheckbookTransaction.Address1 | ||||||||
| Address 2 | Displays the Address 2 line of the vendor Account address. This is a text box that is not required. It defaults from the 'Address 2' field saved for the selected Address ID. If entered, this must be <= 75 characters. This field is editable until the payment batch is printed. Database Field: ERPx_MFCheckbookTransaction.Address2 | ||||||||
| Address 3 | Displays the Address 3 line of the vendor Account address. This is a text box that is not required. It defaults from the 'Address 3' field saved for the selected Address ID. If entered, this must be <= 75 characters. This field is editable until the payment batch is printed. Database Field: ERPx_MFCheckbookTransaction.Address3 | ||||||||
| Address ID |
The lookup contains the current assigned value, "None", and a list of all the 'Active' Fishermen Addresses or Loan Addresses associated with the Account. Database Fields: ERPx_APVendorAddress.AddressID, ERPx_MFCheckbookTransaction.EntityAddressSK | ||||||||
| Amount | Identifies the amount to be paid to the associated Account. This is a text box that is required. This amount defaults from the Payment value entered on the Fisherman Balances list view. If changed, the new amount will override the defaulted amount when the batch is saved. Negative and zero dollar amounts are not permitted. This field is editable until the payment batch is printed. Database Field: ERPx_MFCheckbookTransaction.Amount | ||||||||
| City | Displays the City associated with the vendor Account address. This is a text box that is not required. It defaults from the 'City' field saved for the selected Address ID. If entered, this must be <= 35 characters. This field is editable until the payment batch is printed. Database Field: ERPx_MFCheckbookTransaction.City | ||||||||
| Description | Displays a description of the payment. This is a text box that is not required. It defaults to blank, but if entered, this must be <= 250 characters. This field is editable until the payment batch is printed. Database Field: ERPx_MFCheckbookTransaction.Description | ||||||||
| Payee | Displays the individual to whom the check will be written out. This is a text box that is not required. This field defaults from the 'Check Name' field associated with the Account and must be <= 150 characters. This field is editable until the payment batch is printed. Database Field: ERPx_MFCheckbookTransaction.PayeeName | ||||||||
| Payment Number | Displays the check number or ACH number for the payment. This is a non-editable text box that is required to post the payment batch. This field defaults to blank and is auto-generated when the check or ACH is printed. This field is never editable by the user. Database Field: ERPx_MFCheckbookTransaction.TransactionID | ||||||||
| Payment Type | Identifies how an Account will get paid. This is a single-select standard lookup that is required. If defaults from the 'Default Payment Type' field saved for the selected Address ID. If ACH has been set up on the Fisherman ACH list view, then this field is editable until the payment batch is printed. Else, "Check" will be defaulted and the field will always be disabled. The lookup contains "Check" and "ACH". Database Field: ERPx_MFCheckbookTransaction.TransactionTypeSK | ||||||||
| State | Displays the State associated with the vendor Account address. This is a text box that is not required. It defaults from the 'State' field saved for the selected Address ID. If entered, this must be <= 30 characters. This field is editable until the payment batch is printed. Database Field: ERPx_MFCheckbookTransaction.State | ||||||||
| Zip | Displays the Zip Code associated with the vendor Account address. This is a text box that is not required. It defaults from the 'Zip' field saved for the selected Address ID. If entered, this must be <= 15 characters. This field is editable until the payment batch is printed. Database Field: ERPx_MFCheckbookTransaction.Zip |
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