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The purpose of the Payment Receipts List View is to show open Payment Receipts (Status of "New" or "Approved"). From here, users can add new Payment Receipts, edit or delete existing Payment Receipts, and/or Post Payment Receipts. When Payment Receipts are posted, the Customer Balances and Customer Aging are updated and the receipt becomes available to the Checkbook Deposit transaction. Payment Receipts make a journal entry when they are posted.

Software Version: 20202022.0110.13 31 and newer

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Checkbox
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Applied Amt.A non-editable text box to identify how much of the Receipt, in the Receipt currency, has been applied. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0>= 0.00. This is a calculated field that is not editable on this page. This field is not linked to a Database Field.stored in the database. 
Checkbook

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Def - Checkbook
Def - Checkbook
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Linked Database Field: ERPx_ARTransactionHeader.CheckbookSK

Checkbook Currency

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Checkbook Currency - LV
Checkbook Currency - LV
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_MFCheckbook.CurrencySK, ERPx_ARTransactionHeader.CurrencySK

Checkbook Description

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Checkbook Description - LV
Checkbook Description - LV
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Database Fields: ERPx_MFCheckbook.CheckbookDescription, ERPx_ARTransactionHeader.CheckbookSK

Comment

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Comment
Comment
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This field is always editable from the record view, even after the transaction is posted.

Linked Database Field: ERPx_ARTransactionHeader.Description

Created

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Created
Created
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Linked Database Field: ERPx_ARTransactionHeader.CreatedDate

Created By

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Created By
Created By
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Linked Database Field: ERPx_ARTransactionHeader.CreatedBy

Customer ID

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Def - Customer ID
Def - Customer ID
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Linked Database Field: ERPx_ARTransactionHeader.CustomerSK

Customer Name

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Def - Customer Name
Def - Customer Name
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Database Fields: ERPx_ARCustomer.CustomerName, ERPx_ARTransactionHeader.CustomerSK

GL Date

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GL Date
GL Date
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Linked Database Field: ERPx_ARTransactionHeader.GLDate

GL Period
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GL Period
GL Period
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GL Year
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GL Year
GL Year
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Home Currency

Identifies the 'Home Currency' of the Company. 

Database Field: ERPx_MFCurrency.CurrencyID 

Home Currency Amt.

Identifies the amount of the payment you received, formatted in the 'Home Currency'. This is a calculated field that is not editablestored in the database. 

Last Updated

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Last Updated
Last Updated
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Linked

Database Field: ERPx_ARTransactionHeader.LastUpdated

Last Updated By

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Last Updated By
Last Updated By
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Linked Database Field: ERPx_ARTransactionHeader.LastUser

Payment #

Identifies the number of the payment you received, most often associated with the Check #. This field is always editable from the record view, even after the transaction is posted.

Linked Database Field: ERPx_ARTransactionHeader.DocNumber

Receipt Amt.

Identifies the amount of the payment you received, formatted in the 'Currency' specified. 

Linked Database Field: ERPx_ARTransactionHeader.ExtendedAmount

Receipt Currency

Identifies the currency of the Payment Receipt. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made.

(lightbulb) Since a Receipt can only be applied to transactions matching the Receipt's currency, the 'Currency' cannot be edited once an application exists. If you need to change the Currency, you must unapply all the transactions that are currently applied.

Validations include:

  • If the Currency assigned to the Checkbook matches the 'Home Currency' then the receipt currency can be any currency with a valid exchange table setup to the Home Currency.
  • If the Currency assigned to the Checkbook does NOT match the 'Home Currency', then the receipt must either be in the Checkbook's currency or the 'Home Currency'.

Linked Database Field: ERPx 

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_ARTransactionHeader.CurrencySK

Receipt Date

Identifies the date the Receipt was actually received. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made.

(lightbulb) Since the 'Receipt Date' can impact a Currency Gain / Loss when it is applied, it the cannot cannot be edited once an application exists for receipts that are not in the Home Currency. If you need to change the 'Receipt Date', you must unapply all the transactions that are currently applied.

Linked Database Field: ERPx_ARTransactionHeader.TransactionDate

Receipt Type

Identifies the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New". 

The lookup contains all the values in the MFCashReceiptType Enumeration Class which includes options of Card, Cash, Check, Electronic, and Other. 

Linked Database Field: ERPx_ARTransactionHeader.CashReceiptTypeEN

Status

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Status
Status
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Linked Database Field: ERPx_ARTransactionHeader.TransactionStatusSK

Transaction

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Transaction ID
Transaction ID
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Linked Database Field: ERPx_ARTransactionHeader.TransactionID

Unapplied Amt.

Identifies how much of the Receipt still needs to be applied.  This will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0>= 0.00 and < 'Amount'. This is a calculated field that is not editableThis is a calculated field that is not stored in the database.

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