The purpose of the Payment Receipts List View is to show open Payment Receipts (Status of "New" or "Approved"). From here, users can add new Payment Receipts, edit or delete existing Payment Receipts, and/or Post Payment Receipts. When Payment Receipts are posted, the Customer Balances and Customer Aging are updated and the receipt becomes available to the Checkbook Deposit transaction. Payment Receipts make a journal entry when they are posted.
Software Version: 2020.01.13 and newer
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Toolbar Icons | Description |
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Delete | Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. WARNING: Records cannot be recovered once they are deleted! |
Edit | Opens the selected record for editing. If a record is not selected, the page will not open. |
Excel | Clicking the Excel toolbar icon exports the current contents of the grid to an Excel file that is automatically downloaded. The contents that export are only those currently visible. If the grid is filtered, only the filtered contents will be exported. |
Favorites | Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline. Users must log out and back in before the pages will be visible in the 'My Shortcuts' tab. |
Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). The bolded view is the default view, which will determine the view will automatically display in when opened. |
Help | Opens the online WIKI help page for the current page. This icon is only visible on pages that are documented in the online help. |
Mass Update | Opens the mass update dialog, which allows to mass update the following properties: Status |
New | Opens a new blank record for data entry. |
Opens the Print dialog window, where transaction and/or analysis reports can be downloaded, printed and/or emailed. | |
Fields | Description |
Checkbox | Used to select one or more records for Mass Update or Delete. |
Applied Amt. | A non-editable text box to identify how much of the Receipt, in the Receipt currency, has been applied. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00. This is a calculated field that is not editable on this page. This field is not linked to a Database Field. |
Checkbook | Checkbooks represent individual bank accounts (checking, savings, petty cash) that have funds deposited into, or payments made out of, that are reconciled to a bank statement. They are used in the Financial, Fisherman Accounting, Grower Accounting, Purchasing, and Sales Functional Areas to support receiving payments from customers, making payments, deposits, and other bank transactions. Linked Database Field: ERPx_ARTransactionHeader.CheckbookSK |
Checkbook Currency | Identifies the Currency assigned to the Checkbook that is assigned to the transaction. This is set in the Checkbook Master File. |
Checkbook Description | Shows the value in the 'Checkbook Description' of the Checkbook assigned to the transaction. This value is set in the Checkbook Master File. |
Comment | Shows the Comment entered for the transaction or transaction line. This field is always editable from the record view, even after the transaction is posted. Linked Database Field: ERPx_ARTransactionHeader.Description |
Created | Identifies the Created Date & Time of the record, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Linked Database Field: ERPx_ARTransactionHeader.CreatedDate |
Created By | Identifies the name of the user that created the record. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Linked Database Field: ERPx_ARTransactionHeader.CreatedBy |
Customer ID | Customer IDs are used as a short description and the unique identifier for Customers. They can be changed at any time to any alphanumeric value. If you do not have an existing strategy for Customer IDs the 3-3-2 method would be recommended. Linked Database Field: ERPx_ARTransactionHeader.CustomerSK |
Customer Name | Customer Names are used as a long description for Customer records. |
GL Date | Identifies the date the transaction posted (or will post) to the general ledger. Linked Database Field: ERPx_ARTransactionHeader.GLDate |
GL Period | Identifies the Fiscal Period based on the GL date on the source transaction or manual journal entry. |
GL Year | Identifies the Fiscal Year based on the GL date on the source transaction or manual journal entry. |
Home Currency | Identifies the 'Home Currency' of the Company. |
Home Currency Amt. | Identifies the amount of the payment you received, formatted in the 'Home Currency'. This is a calculated field that is not editable. |
Last Updated | Identifies the Last Updated Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Linked Database Field: ERPx_ARTransactionHeader.LastUpdated |
Last Updated By | Identifies the name of the user that last updated the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Linked Database Field: ERPx_ARTransactionHeader.LastUser |
Payment # | Identifies the number of the payment you received, most often associated with the Check #. This field is always editable from the record view, even after the transaction is posted. Linked Database Field: ERPx_ARTransactionHeader.DocNumber |
Receipt Amt. | Identifies the amount of the payment you received, formatted in the 'Currency' specified. Linked Database Field: ERPx_ARTransactionHeader.ExtendedAmount |
Receipt Currency | Identifies the currency of the Payment Receipt. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made. Since a Receipt can only be applied to transactions matching the Receipt's currency, the 'Currency' cannot be edited once an application exists. If you need to change the Currency, you must unapply all the transactions that are currently applied. Validations include:
Linked Database Field: ERPx_ARTransactionHeader.CurrencySK |
Receipt Date | Identifies the date the Receipt was actually received. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made. Since the 'Receipt Date' can impact a Currency Gain / Loss when it is applied, it the cannot be edited once an application exists for receipts that are not in the Home Currency. If you need to change the 'Receipt Date', you must unapply all the transactions that are currently applied. Linked Database Field: ERPx_ARTransactionHeader.TransactionDate |
Receipt Type | Identifies the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New". The lookup contains all the values in the MFCashReceiptType Enumeration Class. Linked Database Field: ERPx_ARTransactionHeader.CashReceiptTypeEN |
Status | Identifies the Status of the transaction. Linked Database Field: ERPx_ARTransactionHeader.TransactionStatusSK |
Transaction | Identifies the unique Transaction ID for each transaction. Linked Database Field: ERPx_ARTransactionHeader.TransactionID |
Unapplied Amt. | Identifies how much of the Receipt still needs to be applied. This will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00 and < 'Amount'. This is a calculated field that is not editable. |