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The purpose of this page is to show all the Open, Posted, Void, and Replaced transactions based upon what parameters are set in the search filters.

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Filter ItemsDescription
Auto Hide Filters
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Auto Hide Filters
Auto Hide Filters
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Auto Refresh on Open
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Auto Refresh on Open
Auto Refresh on Open
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Currency

Used to select one or more Currencies, as configured in the Currencies master file.  This is a multi-select lookup that is not required to return results. It defaults to the value 'All'. 

Date Range
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Date Control Text Box
Date Control Text Box
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GL Period

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Inq - Fiscal Period
Inq - Fiscal Period
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This is a multi-select lookup that is not required to return results. It defaults to the value 'All'.

The lookup contains a list of all Fiscal Periods.

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Def - Fiscal Period
Def - Fiscal Period
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GL Year 

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Inq - Fiscal Year
Inq - Fiscal Year
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This is a text box to enter a GL Year to filter the data but is not required to return results. It defaults to the value 'All'.

The lookup contains a list of all Fiscal Years.

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Def - Fiscal Year
Def - Fiscal Year
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Posted Status 

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Inq - Include
Inq - Include
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  • Open
  • Posted
  • Replaced
  • Void

This field defaults to 'Open', 'Posted' and 'Void' being selected but can be updated at any time. 

Saved Searches
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Search Options for Framework 3.0 - Global
Search Options for Framework 3.0 - Global
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Vendor

Used to select one or more Vendors. This is a multi-select standard lookup that is not required to return results. It defaults as blank.

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Def - Vendor
Def - Vendor
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The lookup contains a list of all 'Active' Vendors

Page Detail

Toolbar IconsDescription
Column Filter Show/Hide
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Column Filter Show/Hide - Global
Column Filter Show/Hide - Global
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Excel
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Excel - LV 3.0
Excel - LV 3.0
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Favorites
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Favorites Add/Remove - Global
Favorites Add/Remove - Global
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Group By Show/Hide
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Group By Show/Hide - Global
Group By Show/Hide - Global
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Help
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Help - Global 3.0
Help - Global 3.0
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Mass Update

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Mass Update - Global 3.0
Mass Update - Global 3.0
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  • Pmt./Apply Hold: Used to place one or more transactions on a Payment Hold.
More Actions

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More Actions - Global 3.0
More Actions - Global 3.0
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  • Journal Details - Opens the record view of the Journal Details. This only applies to Posted transactions
  • Void Transaction - 
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    Void - Global
    Void - Global
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Quick Column Filter
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Quick Column Filter
Quick Column Filter
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Refresh

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Refresh - Global
Refresh - Global
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Saved Layouts
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Column Layouts for Framework 3.0 - Global
Column Layouts for Framework 3.0 - Global
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Search Options
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Search Options - Inquiry Grid 3.0
Search Options - Inquiry Grid 3.0
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FieldsDescription
Checkbox
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Checkbox
Checkbox
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Avail Disc. Amt.

A non-editable text box to display the calculated discount amount that the invoice is still eligible for. This is calculated for all invoices that were posted with a Payment Term that contained a discount (e.g. 2%10 Net 30). If the transaction contained a Payment Term with a discount, an amount will be shown, otherwise it will be 0.00.  This is informational only and is not editable.

This is only applicable to AP Invoice and Credit Memo transaction types. 

This is a calculated amount and not linked to a Database Field.

Currency

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Currency
Currency
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 This is required and is not editable on the transaction.

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Def - Currency
Def - Currency
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Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK

Disc. Date

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Discount Date
Discount Date
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This is required on transactions with a 'Payment Terms' that contain a Discount. For Payment Terms that do not include a discount it is blank and disabled.

This is always editable from the Transaction Record View 'Properties' tab, even after the transaction is Posted and can be edited to any date that is both:

  1. Greater than or equal to the 'Doc Date'
    1. If not, the message "The Discount Date must occur on or after the Doc Date." will be displayed on Save.
  2. Less than or equal to the 'Due Date' 
    1. If not, the message "The Discount Date must occur on or before the Due Date." will be displayed on Save.

(lightbulb) Note: If the transaction's 'Payment Terms' are changed, this value will be recalculated. 

(lightbulb) Note: Changing this for a posted transaction will only have an effect if the transaction has an open/unapplied balance. 

This is only applicable to AP Invoice and Credit Memo transaction types. 

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Def - Discount Date
Def - Discount Date
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Database Field: ERPx_APTransactionHeader.DiscountDate

Doc Date

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Doc Date
Doc Date
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 This is required and is editable from the AP Transaction Record View while the transaction is in a status of New, or before a payment batch is posted for Check/ACH payments. 

Database Field: ERPx_APTransactionHeader.TransactionDate

Doc Description

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Comment - Header
Comment - Header
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This is not required and is always editable from the 'Comment' field on the 'Home' tab of the Transaction Record View, even after the transaction is posted.  This is only applicable to AP Invoice and Credit Memo transaction types. 

For transactions auto-generated from a Grower Ticket, this defaults to the value 'Created from Grower Ticket'. 

Database Field: ERPx_APTransactionHeader.Description

Doc No

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Doc No
Doc No
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 This can be edited from the 'Doc No' on the 'Home' tab of the Transaction Record View and represents the transaction/Invoice # assigned by your Vendor. This is always editable while the transaction is in a Status of New. This is only applicable to AP Invoice and Credit Memo transaction types.

Database Field: ERPx_APTransactionHeader.DocNumber

Due Date

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Due Date
Due Date
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 This is required and is always editable from the Transaction Record View 'Properties' tab, even after the transaction is Posted and can be edited to any date that is both:

  1. Greater than or equal to the 'Doc Date'
    1. If not, the message "The Due Date must occur on or after the Doc Date." will be displayed on Save.
  2. Greater than or equal to the 'Discount Date' 
    1. If not, the message "The Due Date must occur on or after the Discount Date." will be displayed on Save.

(lightbulb) Note: If the transaction's 'Payment Terms' are changed, this value will be recalculated. 

(lightbulb) Note: Changing this for a posted transaction will only have an effect if the transaction has an open/unapplied balance. 

This is only applicable to AP Invoice and Credit Memo transaction types. 

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Def - Due Date
Def - Due Date
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Database Field: ERPx_APTransactionHeader.DueDate

Fully Settled

A non-editable text box to display whether or not a transaction has been fully settled.  This field displays the value 'Yes' when the corresponding transaction has been fully settled, otherwise it will be blank.  An transaction is considered fully settled when the total transaction amount has been fully applied.  Each transaction type that was applied will display 'Yes' in this field. 

Database Field: ERPx_APSettlementTransaction.IsFullySettled

GL Date

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GL Date
GL Date
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This is required and is always editable while the transaction is in a Status of New, or before a payment batch is posted for Check/ACH payments (using the Payment Date field).

Database Field: ERPx_APTransactionHeader.GLDate

GL Period

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GL Period
GL Period
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This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View or the 'Payment Date' on a check/ACH payment. This can only be edited by changing the GL Date.

GL Year

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GL Year
GL Year
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This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View or the 'Payment Date' on a check/ACH payment. This can only be edited by changing the GL Date.

Open Amt.

A non-editable text box to display the open amount of the transaction. This is calculated by subtracting all previous Applied Amounts and Discount Amounts, from the transaction's 'Orig. Amount'.  If an invoice has been fully settled this value will display 0.00.

This is only applicable to AP Invoice and Credit Memo transaction types.

This is a calculated amount and not linked to a Database Field. 

Orig. Terms Disc. Amt

A non-editable text box to display the discount amount the transaction was eligible for when it was posted. This is calculated for Invoices posted with a Payment Term that contained a discount (e.g. 2%10 Net 30). If the transaction contained a Payment Term with a discount, an amount will be shown, otherwise it will be 0.00. This is calculated by multiplying the Payment Terms Discount Amount by the Invoice Amount. This is informational only and is not editable. 

This is only applicable to AP Invoice and Credit Memo transaction types.

This is a calculated amount and not linked to a Database Field. 

Orig.Amt. 

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Amount - Original
Amount - Original
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This is required and can only be edited by changing the Quantity and/or Price of the transaction line item on an Invoice/Credit Memo while the transaction is in a status of New, or the Payment Amount on a check/ACH payment before the payment batch is posted.

Database Field: ERPx_APTransactionHeader.ExtendedAmount

Payment Terms

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Payment Terms
Payment Terms
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 This can be edited from the 'Payment Terms' on the 'Properties' tab of the Invoice/Credit Memo Record View. This  is always editable while the transaction is in a Status of New.  This is only applicable to AP Invoice and Credit Memo transaction types.

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Def - Payment Terms
Def - Payment Terms
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Database Fields: ERPx_MFPaymentTerms.PaymentTermName, APTransactionHeader.PaymentTermSK

Pmt./Apply Hold

Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This can be edited from the Mass Update button using the 'Pmt./Apply Hold' field or on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable, even for posted transactions as long as they have not yet been fully applied.

This is only applicable to AP Invoice and Credit Memo transaction types. 

Database Field: ERPx_APTransactionHeader.IsOnApplicationHold

PO 

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Purchase Order
Purchase Order
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 This can be edited from the 'PO #' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This is always editable while the transaction is in a Status of New.  This is only appliable to AP Invoice and Credit Memo transaction types. 

Database Field: ERPx_APTransactionHeader.PurchaseOrderID

Posted Status

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Status
Status
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 For Invoice/Credit Memo transaction types, this can be edited from the 'Status' on the 'Home' tab of the Record View. This is always editable while the transaction is in a Status of 'New' or 'Approved'.  There is no 'Status' field on Check/ACH payment records but is considered 'Posted' when the payment batch is posted.  Unposted payments and transactions will display the status of 'Open'.

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Def - Status
Def - Status
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 The Statuses that apply to transaction in this Inquiry include:

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Def - Status - Open
Def - Status - Open
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Def - Status - Posted
Def - Status - Posted
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Def - Status - Void
Def - Status - Void
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Def - Status - Replaced
Def - Status - Replaced
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Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK

Transaction 

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Transaction ID
Transaction ID
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 Clicking on this link opens the Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' Next Doc Number or the Checkbook Next Check # or Next ACH #.

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Def - Transaction ID
Def - Transaction ID
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Database Field: ERPx_APTransactionHeader.TransactionID

Transaction Type

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Transaction Type
Transaction Type
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 This is required and comes from the Transaction Type selected when starting a new transaction. This is never editable.

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Def - Transaction Types
Def - Transaction Types
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Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK

Vendor

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Vendor ID
Vendor ID
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 This is required and represents the ID of the 'Vendor' on the transaction. This is only editable by changing the Vendor assigned to the transaction.

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Def - Vendor ID
Def - Vendor ID
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Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK

Vendor Name

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Vendor Name
Vendor Name
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This is required and represents the name of the 'Vendor' on the transaction. This is only editable by changing the Vendor assigned to the transaction, or updating the Vendor Name on the Vendor Record View.

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Def - Vendor Name
Def - Vendor Name
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Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK

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