The purpose of this page is to show all the Open, Posted, Void, and Replaced transactions based upon what parameters are set in the search filters.

Software Version: 2023.06.30 and newer

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Filter Items	Description
Auto Hide Filters	A non-required text box that defaults as checked and is used to determine if the Search Options should be hidden when the Inquiry runs or is refreshed. When checked, each time the 'Refresh' button is clicked, the search options will be hidden, allowing for more rows of data to be visible on the page. This behavior is ideal for users that have entered their search parameters and want to see the results in full-screen. When unchecked, the search options will not be hidden when the 'Refresh' button is clicked. This behavior is ideal for users that need to run several searches with different search parameters. Users can only change the default value of this setting with a custom search in the "Saved Searches" lookup. If you change the default setting but do not save it in a custom search, it will only remain this way while the page is opened. Refer to this FAQ for advanced search options.
Auto Refresh on Open	A non-required text box that defaults as checked and is used to determine if the inquiry opens with or without data in the grid. When checked, each time the page is opened, the search is run using the default parameters (or a 'Saved Search' if one was set as your default for the page) so the grid will be populated with data . When unchecked, the search is NOT run when the page opens and no data will be present until the 'Refresh' button is clicked. Users can only change the default value of this setting with a custom search in the "Saved Searches" lookup. Refer to this FAQ for advanced search options.
Currency	Used to select one or more Currencies, as configured in the Currencies master file. This is a multi-select lookup that is not required to return results. It defaults to the value 'All'.
Date Range	A text box to identify the method for selecting a date range, a specific date, or a min/max date. For help on using this control refer to the FAQ Article /wiki/spaces/HELP/pages/3108732991.
GL Period	Used to select one or more Fiscal Periods, as configured in the Fiscal Periods master file. This is a multi-select lookup that is not required to return results. It defaults to the value 'All'. The lookup contains a list of all Fiscal Periods. Fiscal Periods represent budgetary or accounting periods that fall within Fiscal Years. These often match the calendar where there are 12 periods, matching the calendar months. In organization where the fiscal year does not match the calendar year, Fiscal Periods may or may not match the number of days in a calendar month. Every transaction that posts to the general ledger contains a 'GL Date' and that date identifies both the Fiscal Year and Fiscal Period the transaction was posted to the general ledger in.
GL Year	Used to select one or more Fiscal Years. This is a text box to enter a GL Year to filter the data but is not required to return results. It defaults to the value 'All'. The lookup contains a list of all Fiscal Years. A Fiscal Year is a one-year period that companies use for financial reporting and budgeting. A Fiscal Year is most commonly used for accounting purposes to prepare financial statements. Fiscal Years often start on January 1st and end on December 31st. However, not all Fiscal Years correspond with the calendar year. For example, a company may run their Fiscal Year from May 1st - April 30th. Once a Fiscal Year has been determined, it is unlikely to ever change outside of a company sale and/or merger.
Posted Status	A lookup to assign one or more conditions you want included in your search. This lookup contains: Open Posted Replaced Void This field defaults to 'Open', 'Posted' and 'Void' being selected but can be updated at any time.
Saved Searches	Displays the saved searches lookup and related icons. This tool allows users to select previously saved search options, create a new set of search options, save changes to existing search options, forget/delete saved search options and/or assign a saved search option as the default for the page. Once changes are made to the search options, the user can click the Save Options icon and save the changes. Saving search options will also save the preferences for 'Auto Refresh on Open' and 'Auto Hide Filters'. The new search option can also be set as the default. Default searches can be removed by clicking the 'Set as Default' button again when the current default search is selected. Refer to this FAQ for advanced search options.
Vendor	Used to select one or more Vendors. This is a multi-select standard lookup that is not required to return results. It defaults as blank. A Vendor is a company or person that sells goods or services to your company. They are used in Purchasing and on Brokerage Sales Programs. The lookup contains a list of all 'Active' Vendors.

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Toolbar Icons	Description
Column Filter Show/Hide	Toggles between displaying and hiding a filter row in the grid under the column headers. The filter row will be displayed by default if the Quick Column Filter is also implemented in the page. When enabled, this will allow users to type in text to filter by a specific column.
Excel	Exports the contents of the grid to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view, or excluded columns, only the contents in the grid will be exported.
Favorites	Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline. Users must log out and back in before the pages will be visible in the 'My Shortcuts' tab.
Group By Show/Hide	Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total.
Help	Opens the online WIKI help page for the current page.
Mass Update	Opens the mass update dialog, which allows to mass update the following properties: Pmt./Apply Hold: Used to place one or more transactions on a Payment Hold.
More Actions	Displays a drop down menu of related actions. The list of options includes: Journal Details - Opens the record view of the Journal Details. This only applies to Posted transactions. Void Transaction - Opens the Void Transaction page so users can void the selected transaction.
Quick Column Filter	Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text.
Refresh	Re-queries the contents of the grid/page based on the Inquiry Criteria parameters or the default parameters for grids that do not support Inquiry Criteria.
Saved Layouts	Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default.
Search Options	Toggles between displaying and hiding the Search Options portion of the page.
Fields	Description
Checkbox	Used to select one or more records to perform an action, such as Mass Update, More Actions, or Delete.
Avail Disc. Amt.	A non-editable text box to display the calculated discount amount that the invoice is still eligible for. This is calculated for all invoices that were posted with a Payment Term that contained a discount (e.g. 2%10 Net 30). If the transaction contained a Payment Term with a discount, an amount will be shown, otherwise it will be 0.00. This is informational only and is not editable. This is only applicable to AP Invoice and Credit Memo transaction types. This is a calculated amount and not linked to a Database Field.
Currency	Identifies the Currency assigned to the transaction. This is required and is not editable on the transaction. The Currency identifies the kind of money used for transactions. For example, if a Customer or Vendor is setup with a Currency of "USD" then all transactions for them are stated in terms of US Dollars and all payments received or made must be in US Dollars. Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APTransactionHeader.CurrencySK
Disc. Date	Identifies the Discount Date of the transaction. This is required on transactions with a 'Payment Terms' that contain a Discount. For Payment Terms that do not include a discount it is blank and disabled. This is always editable from the Transaction Record View 'Properties' tab, even after the transaction is Posted and can be edited to any date that is both: Greater than or equal to the 'Doc Date' If not, the message "The Discount Date must occur on or after the Doc Date." will be displayed on Save. Less than or equal to the 'Due Date' If not, the message "The Discount Date must occur on or before the Due Date." will be displayed on Save. Note: If the transaction's 'Payment Terms' are changed, this value will be recalculated. Note: Changing this for a posted transaction will only have an effect if the transaction has an open/unapplied balance. This is only applicable to AP Invoice and Credit Memo transaction types. The Discount Date represents the last date that Payment Term Discounts apply. Database Field: ERPx_APTransactionHeader.DiscountDate
Doc Date	Identifies the date of the transaction. This is required and is editable from the AP Transaction Record View while the transaction is in a status of New, or before a payment batch is posted for Check/ACH payments. Database Field: ERPx_APTransactionHeader.TransactionDate
Doc Description	Identifies the header comment/description of the transaction or batch. This is not required and is always editable from the 'Comment' field on the 'Home' tab of the Transaction Record View, even after the transaction is posted. This is only applicable to AP Invoice and Credit Memo transaction types. For transactions auto-generated from a Grower Ticket, this defaults to the value 'Created from Grower Ticket'. Database Field: ERPx_APTransactionHeader.Description
Doc No	Identifies the Doc No (document number) for the transaction. Unlike a Transaction ID that is system assigned based on the Transaction Class of the Transaction Type, this is a manually entered value. This can be edited from the 'Doc No' on the 'Home' tab of the Transaction Record View and represents the transaction/Invoice # assigned by your Vendor. This is always editable while the transaction is in a Status of New. This is only applicable to AP Invoice and Credit Memo transaction types. Database Field: ERPx_APTransactionHeader.DocNumber
Due Date	Identifies the Due Date of the transaction. This is required and is always editable from the Transaction Record View 'Properties' tab, even after the transaction is Posted and can be edited to any date that is both: Greater than or equal to the 'Doc Date' If not, the message "The Due Date must occur on or after the Doc Date." will be displayed on Save. Greater than or equal to the 'Discount Date' If not, the message "The Due Date must occur on or after the Discount Date." will be displayed on Save. Note: If the transaction's 'Payment Terms' are changed, this value will be recalculated. Note: Changing this for a posted transaction will only have an effect if the transaction has an open/unapplied balance. This is only applicable to AP Invoice and Credit Memo transaction types. The Due Date represents the date the transaction must be paid by. Database Field: ERPx_APTransactionHeader.DueDate
Fully Settled	A non-editable text box to display whether or not a transaction has been fully settled. This field displays the value 'Yes' when the corresponding transaction has been fully settled, otherwise it will be blank. An transaction is considered fully settled when the total transaction amount has been fully applied. Each transaction type that was applied will display 'Yes' in this field. Database Field: ERPx_APSettlementTransaction.IsFullySettled
GL Date	Identifies the date the transaction posted (or will post) to the general ledger. This is required and is always editable while the transaction is in a Status of New, or before a payment batch is posted for Check/ACH payments (using the Payment Date field). Database Field: ERPx_APTransactionHeader.GLDate
GL Period	Identifies the Fiscal Period based on the GL date on the source transaction or manual journal entry. This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View or the 'Payment Date' on a check/ACH payment. This can only be edited by changing the GL Date.
GL Year	Identifies the Fiscal Year based on the GL date on the source transaction or manual journal entry. This is required and calculated using the 'GL Date' on the 'Properties' tab of the Invoice/Credit Memo Record View or the 'Payment Date' on a check/ACH payment. This can only be edited by changing the GL Date.
Open Amt.	A non-editable text box to display the open amount of the transaction. This is calculated by subtracting all previous Applied Amounts and Discount Amounts, from the transaction's 'Orig. Amount'. If an invoice has been fully settled this value will display 0.00. This is only applicable to AP Invoice and Credit Memo transaction types. This is a calculated amount and not linked to a Database Field.
Orig. Terms Disc. Amt	A non-editable text box to display the discount amount the transaction was eligible for when it was posted. This is calculated for Invoices posted with a Payment Term that contained a discount (e.g. 2%10 Net 30). If the transaction contained a Payment Term with a discount, an amount will be shown, otherwise it will be 0.00. This is calculated by multiplying the Payment Terms Discount Amount by the Invoice Amount. This is informational only and is not editable. This is only applicable to AP Invoice and Credit Memo transaction types. This is a calculated amount and not linked to a Database Field.
Orig.Amt.	Displays the total amount of the transaction. This is required and can only be edited by changing the Quantity and/or Price of the transaction line item on an Invoice/Credit Memo while the transaction is in a status of New, or the Payment Amount on a check/ACH payment before the payment batch is posted. Database Field: ERPx_APTransactionHeader.ExtendedAmount
Payment Terms	Identifies the Payment Terms assigned to the transaction. This can be edited from the 'Payment Terms' on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable while the transaction is in a Status of New. This is only applicable to AP Invoice and Credit Memo transaction types. Payment Terms identify the terms your company extends to your Customers and that your Vendors extend to you. Payment Terms are used to calculate aging and payment discounts. Database Fields: ERPx_MFPaymentTerms.PaymentTermName, APTransactionHeader.PaymentTermSK
Pmt./Apply Hold	Displays as "Yes" for AP Invoices and Credit Memos that are on a Payment or Application hold. This can be edited from the Mass Update button using the 'Pmt./Apply Hold' field or on the 'Properties' tab of the Invoice/Credit Memo Record View. This is always editable, even for posted transactions as long as they have not yet been fully applied. This is only applicable to AP Invoice and Credit Memo transaction types. Database Field: ERPx_APTransactionHeader.IsOnApplicationHold
PO	Identifies the Purchase Order number (PO number) entered for the transaction or transaction line item. This can be edited from the 'PO #' on the 'Home' tab of the Invoice/Credit Memo Record View and represents the purchase order you used when making the purchase. This is always editable while the transaction is in a Status of New. This is only appliable to AP Invoice and Credit Memo transaction types. Database Field: ERPx_APTransactionHeader.PurchaseOrderID
Posted Status	Identifies the Status of the transaction. For Invoice/Credit Memo transaction types, this can be edited from the 'Status' on the 'Home' tab of the Record View. This is always editable while the transaction is in a Status of 'New' or 'Approved'. There is no 'Status' field on Check/ACH payment records but is considered 'Posted' when the payment batch is posted. Unposted payments and transactions will display the status of 'Open'. Status is used to identify where a transaction, Purchase Order, Price List, BOM, or Master File record is in its life cycle. Records start in a Status of 'New' and progress sequentially through additional statuses until they are 'Posted' or 'Closed'. The list of potential Statuses changes depending on the transaction type. The Statuses that apply to transaction in this Inquiry include: Open: This is the default Status for all new records. While in the Status of 'Open', all editable fields are open for edit. Posted: Signifies the transaction has been posted and/or applied to a transactions (e.g. Payment Receipt). When a transaction is posted, it updates the General Ledger and/or On Hand Item Balances. While in the Status of 'Posted' transactions are considered closed and all the fields are disabled with the exception of a few fields that are always editable. Void: Signifies a previously posted transaction has been voided. This status is only available for transactions that support voiding posted records (not all transactions support this). Voided transactions remain in the database and can be viewed from history inquiries. Replaced: Signifies the transaction was voided or corrected. When a transaction is corrected or Voided, the Status of the original transaction is changed to 'Replaced' and a new transaction is cloned and marked as 'Void'. This is done to ensure that a reversal journal entry can be created and posted in an open fiscal period to record the Void. Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK
Transaction	Identifies the unique Transaction ID for each transaction. Clicking on this link opens the Record View for the selected record. This is a system assigned number that comes from the 'Transaction Class' Next Doc Number or the Checkbook Next Check # or Next ACH #. Transaction numbers are system assigned IDs to differentiate unique transactions. Transaction ID's are unique by the unique combination of 'Transaction Type' + 'Transaction Class'. Database Field: ERPx_APTransactionHeader.TransactionID
Transaction Type	Identifies the Transaction Type for each transaction. This is required and comes from the Transaction Type selected when starting a new transaction. This is never editable. Transaction Types are used to differentiate unique types transactions within the system. Transactions with the same Transaction Type share the same record view pages and business rules. Transaction Types can be further classified using Transaction Classes. Every transaction in the system is assigned a Transaction Type. Database Fields: ERPx_APTransactionType.TransactionName, ERPx_APTransactionHeader.TransactionClassSK
Vendor	Identifies the ID of the Vendor account that is assigned to the transaction. This is required and represents the ID of the 'Vendor' on the transaction. This is only editable by changing the Vendor assigned to the transaction. Vendor IDs are used as a short description and unique identifier for Vendor records. They can be changed at any time to any alphanumeric value. If you do not have an existing strategy for Vendor IDs the 3-3-2 method would be recommended. Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK
Vendor Name	Identifies the name of the Vendor assigned to the transaction or master file. This is set in the Vendor Record View. This is required and represents the name of the 'Vendor' on the transaction. This is only editable by changing the Vendor assigned to the transaction, or updating the Vendor Name on the Vendor Record View. Vendor Names are used as a long description for Vendors. Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK

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